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09/18/2000September 18, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Stucko in the Council Chamber of the Village Hall on Monday, September 18, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris John Heuberger Derek Ragona William Seiden Vernon Swanson Absent: Bernard Forrest, Mayor Harriet Rosenthal and that a quorum was present and in attendance. Also.present were Attorney James Stucko and Assistant to the Village Manager Diane Mikula. Due to the absence of the Mayor, Trustee Seiden made a motion that Trustee Swanson serve as mayor pro tem for the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. APPROVAL. OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Heuberger seconded the motion. Mayor pro tem Swanson suggested a grammatical change in the section regarding the final development plan for 770 Lake Cook Road. A motion to approve the minutes as amended passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the August Treasurer's Report. Sales tax receipts for August (May sales) are 6% above last year (May 1999 sales). The twelve month total is 13% above last year. As of August 31, 2000, 102% of cash was invested at an average interest rate of 6.67 %, which compares with an average rate of 6.26% for the 90 day Treasury Bill. Mr. Valentine commented that the Village recently received a check for $168,687.87 from the State to help cover the cost of clean up from the May 18th storm. The Village had previously received a check from the State for $100,000. Mr. Valentine plans to transfer $500,000 from the General Fund to the Street Fund to cover the remainder of.the cleanup costs. PROCLAMATION, KIWANIS PEANUT DAY Mayor pro tern Swanson read a proclamation designating September 22nd as Kiwanis Peanut Day in Deerfield. Trustee Heuberger made a motion 'to accept the proclamation. Trustee Ragona seconded the motion. The motion passed unanimously. Bob Speckmann accepted the proclamation on behalf of the Kiwanis Club. 1 SPECIAL COMMENDATION Chief Anderson presented a special commendation for honesty and good citizenship to 16 year old Deerfield High School student Konstantin Tcherqueiko who, upon finding a wallet containing over $1,000 in cash, took it to the police department. In addition to the Police Department commendation, Mr. Tcherqueiko received a $50 reward from the owner of the wallet. REPORT ON DEPARTMENTAL OBJECTIVES, Mrs. Houpt reported that during the past six COMMUNITY DEVELOPMENT months the department did more inspections than at any other time in its history. This is not reflected in dollars collected because building permits were issued free of charge to those doing repairs due to storm damage. Trustee Heuberger requested that future reports include the number of tear downs, along with a map showing where in the Village the tear downs occurred. Mrs. Houpt responded that there were 22 demolitions during this reporting period, of which 11 were residential. Trustee Ragona asked where next summer's Plaza Pleasures will be held. Mrs. Houpt responded that the plan is to hold the performances at Deerfield Square. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor pro tern Swanson presented a progress reportinn the redevelopment of the southeast quadrant, the southwest quadrant and South Commons. PUBLIC COMMENT Jerry Kayne commented that the handicapped parking spaces at Deerfield Square are poorly placed and that the parking spaces in general are too, small. Mayor pro tem Swanson agreed and suggested that any handicapped person who is having a problem finding acceptable parking should call, the Village and complain. Trustee Ragona commented that one reason for the scarcity of handicapped spaces is that some of the parking areas are not yet completed. There will be more handicapped spaces as the development progresses.' Trustee Heuberger added that staff will discuss the matter with Mr. Malk to see if something further can be done to improve the situation. Mr. Kayne also reported that there have been some bicycle accidents near the new retaining wall next to the bridge. He suggested that asphalt be put down to replace the loose gravel in that location. Mrs. Little commented that there had been a sign at that location stating that the sidewalk is closed and people should use the other side of the street. She will check to see if the.sign is still there. Mayor pro tern Swanson added that people should be walking their bicycles under the bridge. REPORTS REPORT OF STAFF RE PROPOSALS FOR Mr. Valentine reported that the lowest RESIDENTIAL, SCAVENGER SERVICE proposal for four day a week refuse service CONTRACT was from Onyx Waste Services. Their price is $1,205,280 when combined with a four day per week lawn waste option or $1,272,150 when combined with a two day per week .lawn waste option. Onyx has offered to lower their price by $.10 per household if the Village agrees to a five year contract. Mr. Valentine commented that although this price is substantially higher than the amount currently being paid by the Village, it still compares favorably with the amount being paid by neighboring communities. Mr. Valentine recommends acceptance of the Onyx proposal for four day..a week refuse and either the two or four day lawn waste proposal. Tom Folleno of Onyx was in attendance to respond to questions from the Board. He explained that with either two day lawn waste pick or four day lawn waste.pick up, residents would have their lawn waste picked up only once per week. The advantage of the two day service is that all residents would have their lawn waste picked up on either Monday or Tuesday. This would not necessarily be the case with four day per week lawn waste service. Also, with four day per week lawn waste service, a resident's lawn waste might be picked up on a different day than his refuse. There was discussion of the cost for the later years of the contract. Mr. Valentine explained that the rates will have escalators which are tied to the Consumer Price Index. Mr. Folleno commented that the service Onyx provides will be the same as that currently.being provided by Alliance. He is hopeful that many of the drivers currently working in Deerfield will be able to remain in Deerfield. He also reported that the contract start date is January 1, but if Alliance agrees, they will begin on February 1 instead in order to avoid making the changeover during the holidays. After.further discussion, Trustee Seiden made a motion to accept the bid of Onyx Waste Services for four day per week refuse service along with two day lawn waste pick up at a cost not to exceed $1,272,150. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris; Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) Trustee Seiden made a motion to award the contract for a period of five years. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) At the request of Trustee Ragona, Mr. Folleno and Village staff will look into providing wheeled frames for recycling bins. REPORT OF STAFF RE AMENDMENTS TO Mrs. Houpt reported that FEMA recently DEERFIELD STORMWATER MANAGEMENT completed a revision to the Flood Insurance CODE Study and Flood Insurance Rate Map for Take County and portions of Cook County. Although Deerfield is unaffected by the updated flood hazard information presented, the Village does lie on one or more of the revised map panels. It is therefore necessary to update the Village flood plain management ordinance in order to continue participation in the National Flood Insurance Program. Trustee Heuberger made a motion to accept the report and to direct preparation of an ordinance amending previously adopted Ordinance 0 -94 -34 to incorporate those changes necessary to meet the requirements of the National Flood Insurance Program. Trustee Ragona seconded the motion. The motion passed by the following vote: 3 AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) CONSENT AGENDA ORDINANCE APPROVING FINAL In a letter dated September 8, 2000, Attorney DEVELOPMENT PLAN, BUILDING #9, Leonard Rosenberg requested that the Board PARKWAY NORTH waive the second reading of the ordinance in order to expedite construction of Nine Parkway North while weather permits. Board members did not want to set a precedent for granting a waiver of the rules for commercial construction and therefore declined the request. This will stand as a First Reading_. OLD BUSINESS RESOLUTION R -00 -14 APPROVING A resolution approving the annexation ANNEXATION AGREEMENT FOR WALGREENS agreement for the Walgreens property at 200 PROPERTY, 200 WILMOT ROAD Wilmot Road. Trustee Heuberger made•a motion to adopt the resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) ORDINANCE 0 -00 -32 ANNEXING An ordinance annexing the Walgreens property WALGREENS PROPERTY, 200 WILMOT RD. at 200 Wilmot Road into the Village. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) ORDINANCE 0 -00 -33 AMENDING ZONING An ordinance amending the zoning map and MAP AND APPROVING SPECIAL USE, approving a special use for Walgreens at 200 WALGREENS, 200 WILMOT ROAD Wilmot Road. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) NEW.BUSINESS AUTHORIZATION TO AWARD CONTRACT TO During the 2000 -01 budget review process, the ERECT A WROUGHT IRON FENCE ALONG Cemetery Association asked that the Village CENTRAL AVENUE AT THE DEERFIELD fund a wrought iron fence along the south CEMETERY boundary of the Deerfield Cemetery on Central 4 Avenue. The section along Waukegan Road was funded by the Village several years ago. Three quotes were received. It is staff's recommendation that the contract be awarded to Mueller Ornamental Iron Works, Inc. in the amount of $27,669. Trustee Seiden made a motion to award the contract to Mueller Ornamental Iron Works, Inc. in an amount not to exceed $27,669. Trustee Ragona seconded the motion. Trustee Seiden requested that, at their request, Cemetery Association members be notified when the fence is going up so they can monitor the work. Trustee Ragona asked if all the bidders were quoting on the same fence finish. Mrs. Little commented that the bidders met with the Director of Public Works who explained to them that the fence was to be identical to the one already on the east side of the cemetery. She believes any.of the three contractor would do a satisfactory job. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) DISCUSSION SWALCO NEWS Trustee Ragona congratulated Ed Seidman and Susan Ragona on their appointments to the Citizens Advisory Committee for SWALCO. POETS CORNER GARAGE SALE Trustee Ragona reported that this Saturday is the Poet's Corner garage sale. MUDEEST Trustee Heuberger congratulated Chief Anderson on another outstanding Mudfest. EXECUTIVE SESSION Mayor pro tern Swanson asked for a motion to go into Executive Session to discuss pending litigation. Trustee Ragona so moved. Trustee Heuberger seconded.the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 8 :45 P.M. APPROVED: Mayor 6 <0 7' ATTEST: A J Village Clerk 5 1 1 1 VILLAGE CENTER REDEVELOPMENT Progress Report September 18 2000 Southwest Quadrant (Deerfield Square); ➢ The foundation layout for the Stoney River Legendary Steaks restaurant is underway. Excavation is scheduled to begin next week. ➢ The superstructure for 833 Deerfield Road, the former fire station, is underway. ➢ Construction is well underway on the car wash. That business is expected to open the first of the year. Southeast Quadrant (Deerfield Centre): ➢ The abandoned fuel tank that was discovered in the right turn lane on Deerfield and Waukegan Road was removed today. The excavation and. cleanup was difficult and time consuming due to the many telecommunication lines in the immediate vicinity. Soil samples have been collected for analysis. ➢ Starbucks is scheduled to open on October 2nd ➢ The apartment tenants are scheduled to begin moving in on October 1 St ➢ The streetscape project is ongoing with the new sidewalk surface on Deerfield Road scheduled to be completed next week. South Commons: ➢ The first set, of model villas on South Commons Court is nearing completion.