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09/05/2000September 5, 2000 The regular %eeting of the Board of Trustees of 'the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Tuesday, September 5, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Kerb Linn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Heuberger seconded the motion. Trustee Rosenthal made a clarification to the discussion regarding mosquito abatement, and Trustee Heuberger suggested a grammatical change to the discussion of lighting in the Southeast Quadrant. A motion to approve the minutes as amended passed unanimously. VILLAGE CENTER REDEVELOPMENT Mayor Forrest presented a progress report on UPDATE the redevelopment of the Southeast Quadrant, the Southwest Quadrant, and South Commons. PUBLIC COMMENT There was no public comment. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting COMMISSION RE REQUEST FOR APPROVAL on August lots'. It is their recommendation OF FINAL. DEVELOPMENT PLAN, BUILDING that Carr America's request for a Final #9, PARKWAY NORTH Development Plan to permit the construction of a 115,785 square foot office building, known as Parkway North Nine, be approved.. The motion passed 5 -0. Attorney Leonard Rosenberg and members of the Parkway North development team were in attendance to respond to questions from the Board. Carr America's Gerald O'Malley reported that the five office buildings in the Parkway North Center, totaling 900,000 square feet, are 96% occupied and more space is desired. Seven corporate headquarters are currently located at the center. Mr. Rosenberg summarized the history of the development to date. Preliminary approval for this building, which will be located in the northern section of the parcel, was granted in 1997. No variances are being requested. Architect Stephen Wright discussed plans for the proposed building, which is to be consistent.in appearance and landscaping with the buildings already constructed at Parkway North. In response to questions from the Board, Mr. Wright discussed that trash enclosures and the recycling area will be on the lower level, and Mr. O'Malley discussed approximate property taxes. Currently at about $1,600,000, he anticipates property taxes to be about $2,500,000 per year when the development is complete. Trustee Rosenthal made a motion to accept the Report and Recommendation.of 'the Plan Commission and to direct preparation of an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -00 -30 APPROVING SIDE - An ordinance approving a sideyard variation YARD VARIATION, GREG HEISER, for Mr. and Mrs. Greg Heiser, 453 Hermitage 453 HERMITAGE DRIVE Drive. First Reading. The variation permits the removal and reestablishment of the roof connection between the garage and house to provide construction access to the rear yard for the purpose of constructing additions to both the house and garage, creating a two car garage. In response to a letter from the petitioners, Trustee Heuberger moved. for a waiver of the rules to permit passage of the ordinance on First.Reading. Trustee Ragona seconded the motion. The motion passed unanimously. Trustee Ragona moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -00 -31 APPROVING FINAL Sven Flodstrom reiterated his request from DEVELOPMENT PLAN, FLODSTROM, 770 the prior meeting that he have the option of LAKE COOK ROAD, SECOND READING using brick instead of precast concrete for the facade of the building, as he has still not been able to find a- supplier for the precast concrete. Attorney Carl Felbinger reported that he made an error in the Final Development Plan. Mr. Flodstrom had agreed to be responsible for pond maintenance, and this provision was omitted. Mr. Felbinger distributed a draft of an amendment to the Final Development Agreement in which Flodstrom Construction agrees to provide pond maintenance. Trustee Heuberger commented that he would like the amendment to allow for a self help remedy with charge back. Mr. Felbinger agreed to this provision. Mr. Linn inquired if the Final Development Agreement provides for liability insurance on the pond. Mr. Felbinger responded that he will talk with the insurance carrier to see if the Village can be named as an additional insured party for pond matters. 4 Trustee Ragona asked if there is a difference between the structural integrity of brick vs. precast concrete. Architect Werner Briske responded that there are differences between the two, but the differences are not detrimental in any way. Trustee Ragona inquired if, should the Board approve brick as an option, a rendering of the brick facade should be made a part of Exhibit C: It was decided that a rendering of the brick facade would be added. After discussion of the aesthetics of brick vs. precast concrete, Trustee Seiden made a motion to allow the brick as an option. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, NAYS: Heuberger (1) ordinance subject to addition of regarding insurance and self help motion. The motion passed by the Seiden, Swanson (5) Trustee Ragona made a motion to adopt the the First Amendment, including provisions remedies. Trustee Heuberger seconded the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5) NAYS: Swanson (1) Mr. Flodstrom thanked the Mayor, Board, and staff for their professionalism in dealing with him and his projects over the years. RESOLUTION APPROVING ANNEXATION AGREEMENT FOR WALGREENS PROPERTY, 200 WILMOT ROAD ORDINANCE ANNEXING WALGREENS PROPERTY, 200 WILMOT ROAD This agenda item will be held over until the next meeting. An ordinance annexing the Walgreens property at 200 Wilmot Road into the Village. First Reading. ORDINANCE AMENDING ZONING MAP AND An ordinance amending the zoning map and APPROVING SPECIAL USE, WALGREENS, approving a special use for Walgreens at 200 200 WILMOT ROAD Wilmot Road. First Reading. Trustee Ragona commented that language in the Annexation Agreement, page 20 #16, does not make clear how far the existing soundwall could be extended. Mr. Franz stated that the Village's understanding is that the wall would run the length of the day care center, down to the north edge of the corporate building. Staff, will discuss the matter with Walgreens and attempt to have the wording clarified. Trustee Heuberger asked.if the revised landscaping plan has been reviewed by affected residents. Mr. Franz responded that only one resident asked to see it. He added that the landscaping plan has not yet been finalized. NEW BUSINESS REESOLUTION R -00 -13 APPROVING In December 1999 Village staff submitted a APPLICATION FOR FUNDING UNDER THE funding application to the Illinois Dept. of 3 1 1 1 IDOT MASS TRANSPORTATION CAPITAL Transportation for reconstruction of the ASSISTANCE PROGRAM RE DEERFIELD Deerfield Road pedestrian bridge. ROAD PEDESTRIAN BRIIJGE Deterioration of the existing structure has rendered it irreparable without great expense. Project elements include engineering and construction of a new bridge and retaining walls and some repair and /or replacement of abutments, sidewalks adjacent to and under the bridge, railing and curbs. The scope of the project is from Robert York Avenue to Chestnut Street. It is hoped that Phase I could begin in the next two months, with completion of the project by the end of next summer. The proposed project budget is estimated at $764,000. The State would be funding this 100 %. IDOT has informed staff that they are prepared to recommend the project for inclusion in the Operation Green Light capital assistance program. A resolution must be adopted by the Board authorizing the grant assistance application and the designated official. Staff recommends that Mayor Forrest be the designated official. After discussion Trustee Heuberger made a motion to adopt the resolution and to name Mayor Forrest as the designated official. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) REQUEST OF BRISTOL PLACE HOME- The Bristol Place Homeowners Association is OWNERS ASSOCIATION TO INSTALL AN requesting an easement from the Village to ENTRANCE SIGN ON VILLAGE PROPERTY permit placement of a monument sign and land- scaping at the entrance to their subdivision. Gwen Rich, President of the Bristol Place Homeowners Assn. was in attendance. Mr. Franz reported that staff has looked at the sign and the requested placement and feels it presents no problem. If the Board wishes to grant an easement, they need to direct staff to proceed. Trustee Heuberger inquired if the homeowners association has insurance indemnifying the Village. This would be a condition of granting the easement. After discussion of the merits of granting an easement vs. selling or leasing the property, Trustee Seiden made a motion to grant the easement, subject to the Bristol Place Homeowners Association obtaining the required insurance. Trustee Heuberger seconded the motion. The motion passed unanimously. AUTHORIZATION FOR MAYOR TO SIGN In order to add sidewalk on the west side of PEDESTRIAN SIDEWALK AGREEMENT WITH Waukegan Road as part of the North Avenue METRA RE NORTH AVENUE INTERSECTION/ intersection and traffic signal improvement, SIGNAL IMPROVEMENTS the Village needs a permanent easement from METRA. METRA has submitted a standard. easement agreement to the Village for the Mayor's signature. Staff is working with Village counsel to modify the document to make it more acceptable. Due to time constraints, Mr. Franz suggested that at this meeting the Board grant authorization to proceed, and staff will work with METRA to obtain changes to the document. After discussion Trustee Rosenthal made a motion to authorize Mayor Forrest to sign the agreement, subject to the 4 attorney's.approval of changes the Village hopes to secure from.METRA. Trustee Ragona seconded the motion. The motion passed unanimously. DISCUSSION VCDC WALK THROUGH The Village Center Development Commission recently did a thorough walk through of the Village Center and has made some recommendations. Trustees discussed how best to approach businesses about implementing the suggestions. Mr. Franz suggested that staff first review the VCDC suggestions to see which are enforceable. Then, once the new developments in the downtown are complete, the Board should send letters to businesses encouraging their cooperation. MERCURY CONTAMINATION Trustee Rosenthal reported that North Shore Gas has indicated to staff that they feel Deerfield is not affected by,the mercury contamination experienced by some communities. Anyone with concerns about possible contamination should contact North Shore Gas. SOUTHEAST QUADRANT LIGHTING Trustee Ragona inquired if staff would ask the developers of Deerfield Centre to reduce their lighting, at least until businesses open. The intensity of the perimeter lighting is brighter than even the developer anticipated, and Trustee Ragona has received a number of complaints from area residents, WEEKEND ACTIVITIES Trustee Heuberger reminded viewers that Mudfest and the Historical Society Fall Festival take place this weekend. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss a legal matter. Trustee Ragona so moved, Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris; Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Ragona made.a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:05 P.M. ATTEST: Village Clerk 6 4 Alr� 5 1 1 1 VILLAGE CENTER REDEVELOPMENT Progress Report September 5, 2000 Southwest Quadrant (Deerfield Square): ➢ York Avenue is now open between Deerfield Road and Osterman Avenue. ➢ Work is proceeding on Buildings 3, 7 and the new car wash. A building permit has also been issued for the Stoney River Legendary Steaks Restaurant. ➢ A public hearing is scheduled for September I for Building #9 at Osterman Avenue and the railroad tracks and redevelopment of the old Transformation property at 702 Osterman Avenue. CRM Properties is proposing a 12,500 sq. ft. live theater as part of Building #9. The theater concept is not yet finalized, but residents interested in such a proposal are encouraged to attend the hearing before the Plan Commission at 8 P.M. on the 14th. Southeast Quadrant (Deerfield Centre): ➢ Work continues on the Deerfield Road streetscape project in order to open Sopraffina's Restaurant on September 21".. ➢ The right turn lane on Deerfield Road at Waukegan Road is nearing completion with the exception of a section under which an abandoned fuel tank was discovered during excavation. The State Fire Marshal's office will supervise the tank's removal later this month. South Commons: ➢ The James Company remains on schedule to occupy a portion of the villas and rowhomes by late fall. . ➢ Work continues on the superstructure of the condominium building along Osterman Avenue.