07/17/2000July 17, 2000
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, July 17, 2000,. at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson.
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Heuberger seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve
the Bills and Payroll. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the June Treasurer's Report. Sales tax
receipts for June (March sales) are 12% above last year (March 1999 sales). The
twelve month total is 16% above last year. As of June 30, 2000, 101.6% of cash
was invested at an average interest rate of 6.44 %, which compares with an average
rate of 5.84% for the 90 day Treasury Bill. Mr. Valentine commented that the
Village has already spent about $400,000 for costs relating to the May 18th storm.
He anticipates spending another $200,000. So far the State has reimbursed the
Village $100,000 and an additional $150,000 - $200,000 is expected..
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Little presented highlights.from her
PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public
Works and Engineering. Mrs. Little reported
that:
• The Street, Sewer, Water, and Garage Departments all spent a great deal of
time and effort assisting in the cleanup of the Village after the May 18th
storm.
Approximately 250 parkway trees had to be removed due to storm damage.
• The Sewer Department has cleaned 94,720 feet of sewer and has responded to 172
calls for assistance with private sewer and drainage problems.
• The Waste Water Reclamation Facility continues to meet or exceed all E.P.A.
parameters and recently received its new IEPA permit for sludge disposal,
which is effective until April 30, 2005.
• Construction has begun on the Hazel Avenue Reservoir. The tennis court has
been removed, and the contractor has begun excavation.
• Water sampling results have been below action levels since September 1997.
The Village is now on a three -year reduced monitoring program.
• The Engineering Department has instituted the Trip Stopper Program. 50,000
square feet of sidewalk and 1,100 lineal feet of curb have been replaced.
• Rehabilitation of the Deerfield Road bridge over the Middle Fork is 50%
complete.
• The Deerfield Road bridge over the tollway is essentially complete, and all
lanes are open. Construction of the Edens Spur ramps will begin later this
month.
• Temporary traffic signals are now being installed at Waukegan /Deerfield Road
and at Waukegan /Deerfield Boulevard. Permanent signals will go in by the end
of the year.
• The stormwater retention basin in the southeast quadrant is completed and is
functioning.
In response to questions from the Board, Mrs.
Little reported that:
• About 40% of the Village's street name signs have been replaced.
• Residents who have had parkway trees removed will receive notification from
the Village on.how to care for reseeded areas. They will also be reminded,
that the Village has a 50/50 parkway tree replacement program.
• The North Avenue stoplight will go to bid soon, with bid opening anticipated
for August, and implementation anticipated before the end of the year.
• Notices regarding the Assistant Engineer's position have been sent to
approximately 150 communities, and ads have been placed in trade publications
and on the internet. So far, response has been poor.
• Design alternatives for the Osterman /Longfellow intersection are being
studied.
DOWNTOWN REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant, and South Commons.
In response to a resident's comments at the
last meeting regarding some problems in the Deerfield Square development, Mrs.
Little reported that some areas have been damaged by construction traffic. These
will be replaced by the developer.
PUBLIC COMMENT There was no public comment.
(1) CONTINUED PUBLIC HEARING,
WALGREENS ANNEXATION, REZONING,
SPECIAL USE AND (2) REPORT AND
RECOMMENDATION OF PLAN COMMISSION
RE REQUEST FOR ANNEXATION,
REZONING, SPECIAL USE FOR AN I -1
PUD FOR THE DEVELOPMENT OF AN'
OFFICE BUILDING, WALGREENS, WILMOT
ROAD, HELD OVER FROM 7/5/00
Walgreens property line.
In a letter dated July 10, 2000 and an
amended letter dated July 14, David Erck,
Senior Manager of Architecture for Walgreens,
responded to Village concerns regarding
their expansion project. At the meeting Mr.
Erck summarized the letters, reporting that:
1. The balloon launch was done. Results
indicate that the new building will be
only minimally viewable from the northern
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2. An independent landscape architect has staked out locations for an additional
forty trees. Walgreens agrees to fund the project for $37,000 instead of the
$25,000 previously committed. Walgreens would like to hold off on this
project until after their underground irrigation system is completed.
3. Walgreens agrees to dedicate approximately 50,550 square feet of property
along Wilmot Road for future road widening, with an approximate value of
$341,200. They will also pay 50% of the cost of the road widening, up to an
amount not to exceed $50,000.
4. Walgreens does not agree to participate in the funding of a traffic light at
their southernmost entrance onto Wilmot Road, but they will consider an
additional traffic control police officer at peak times if required.
Trustee Heuberger commented that more fir
trees need to be planted in the berm to provide winter screening for neighboring
residences. Mr.,Erck responded that he would want to look at any revisions to
the landscape architect's plan before agreeing to changes. Walgreens real estate
attorney pointed out that the landscape plan was done by a firm selected by the
Village. If the Village wants to change the plan to include fir trees, they can
do that, but the cost to Walgreens should not go beyond $37,000.
Trustee Heuberger commented that if a traffic
signal becomes warranted in the future, it would be there to service Walgreens
and to protect residents from traffic conditions caused by Walgreens. It should
therefore be paid for by Walgreens, and this should be stated in the annexation
agreement. Mr. Erck, Mr. Silverman, and.Board.members discussed.this issue at
some length but did not reach consensus.
Trustee Ragona commented that he thought
Walgreens' letter on the outstanding issues was adversarial, and that he is
opposed to the annexation unless provisions are included for traffic signals on
Wilmot Road. He.insists that if they are ever needed, they should be installed
at Walgreens' expense
Trustee Harris commented that at a prior
meeting the issue of lighting within Walgreens, specifically in the proposed
walkway, was raised, but the issue has not been addressed by the petitioners.
Mr.' Erck responded that he doesn't recall this issue coming up before. He will
provide information to the Village.
Clavinia resident Alan Rohrbach commented.
that the proposed building will be much more visually prominent than the building
it will be replacing and therefore more landscaping is needed. Ira Rosenblatt
commented that Clavinia residences already have a lot of light from Walgreens
interior lighting shining into their windows at night. This issue needs to be
addressed prior to allowing to the proposed building and walkway.
No one having any further comments, Trustee
Heuberger made a motion to adjourn the public hearing. Trustee Ragona seconded
the motion. The motion passed. unanimously. .
Mr. Franz read the Report and Recommendation
of the Plan Commission. The Plan Commission recommends that:
• The annexation of the 200 Wilmot Road property into the Village of Deerfield
be approved; ' .
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• The rezoning of the 200 Wilmot Road property from R -1 Single Family Residence
to I -1 Office, Research and Restricted Industrial District be approved;
• The removal of the 100 Wilmot Road property from the Tollway North /Hyatt
Deerfield Campus PUD and the inclusion of the 100 Wilmot Road property into
the Walgreens PUD be approved;
• A special use for a PUD to include the 100, 200, 300, 302 and 304 Wilmot Road
properties be approved;
• A Walgreens PUD to permit the development of a four -story office building of
approximately 215,286 square feet on the 100 Wilmot Road property, with
variations for building height, parking spaces to be located.in the side and.
rear perimeter setbacks, a ground sign to be located in the front perimeter
setback; and an overall parking ratio for the Walgreens campus of 3.58 spaces
per 1,000 square feet of gross floor area based on the exclusions in the
petitioner's method of calculating the parking, with the exception of the
kitchen areas, be approved;
• A parking deck to the east of the 200 building be approved, and approved in
concept only, and that the petitioners be required to return to the Village
with specific plans for approval of the parking deck if it becomes necessary
for the structure be built; and
• Village staff mediate the north berm landscape issue between the neighbors and
Walgreens.
All motions passed 7 -0.
The Village attorney commented that, with the
exception of the interior lighting issue, the draft annexation agreement contains
the items required by the Village and discussed at this meeting. Both sides need
to consider their positions on these issues, and the matter should be placed on
the next Board agenda as Old Business.
REPORTS
REPORTS AND RECOMMENDATIONS OF PLAN The Plan Commission held a public hearing on
COMMISSION AND VCDC RE REQUEST FOR June 8th. It is their recommendation that
APPROVAL OF A.SPECIAL USE TO ALLOW Cellular One's request for a special use to
A ROOFTOP TELECOMMUNICATIONS permit the installation of a rooftop tele-
FACILITY AT 740 WAUKEGAN ROAD, communications facility at 740 Waukegan Road
CELLULAR ONE AND CRM PROPERTIES in the Deerfield Square development be
approved. The motion passed 5 -0. The VCDC
also recommends that the petitioner' request be approved. The motion passed 7 -0.
Trustee Harris questioned if alternate sites
were studied, specifically on Village property, so that the Village or other
governmental entity would receive the revenue from the facility. Trustee Swanson
responded that the Cable and Telecommunications Commission did. a study on
locations in -the Village that would be the best sites for these facilities. Mr.
Franz added that the advantage of this location is its height. Larry Dobkin,
representing Cellular One, reported that the Deerfield Road /Waukegan Road
intersection is a particularly busy site, and this location perfectly suits their
need for a site in this area.
After discussion, Trustee Ragona made a
motion to accept the Report and Recommendation of the Plan Commission and the
Report and Recommendation of the VCDC and to direct the Village attorney to
prepare an ordinance. In the meantime, alternate sites will be studied by both
the Village and Cellular One.
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Reading.
Trustee Rosenthal moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Seiden seconded the
motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE APPROVING TEXT AMENDMENT An ordinance approving a text amendment to
TO ZONING ORDINANCE TO ADD MAIL, the Zoning Ordinance to add mail, parcel,
PARCEL, SHIPPING AND BUSINESS shipping, and business service as a.Class B
SERVICE AS A CLASS B SPECIAL USE special use in the C -1 District. First
IN THE C -1 DISTRICT Reading.
ORDINANCE APPROVING SPECIAL USES Ordinance approving special uses for Pearle
FOR PEARLE VISION AND MAIL BOXES, Vision and Mail Boxes, Etc., at Deerfield
ETC., DEERFIELD CENTRE Centre. First Reading.
Trustee Ragona suggested that Pearle Vision
and Mailboxes, Etc. each have its own ordinance and be voted on separately. The
Village attorney agreed to prepare separate ordinances.
Bruce Kaplan was in attendance. He
suggested, and Trustee Swanson agreed, that they will meet to discuss the issues
that Mr. Kaplan and the Board discussed at the previous meeting.
There was further discussion about Mail
Boxes, Etc. Trustee Seiden expressed his continuing concerns about traffic. Mr.
Kaplan reported that the national average for box use is two visits per customer
per week. The largest user of Mail Boxes, Etc. is the home based business
operator.
Resident Kelly Milani expressed her
appreciation to Trustee Seiden for trying to do what is best for the residents of
Deerfield. Resident Peter Borzak expressed his support for Mail Boxes, Etc. .A
small business owner, he uses Mail Boxes, Etc. extensively and thinks it provides
many helpful services.
ORDINANCE RE DIRECTIONAL SIGNAGE An ordinance approving Enter and Exit signs
FOR WALGREENS, DEERFIELD SQUARE for the drive thru pharmacy at.Walgreens.
First Reading.
ORDINANCE
RE NEW SIGN CRITERIA FOR
CONSENT AGENDA
ordinance
ORDINANCE
0 -00 -21 INCREASING NUMBER An ordinance increasing the number of Class B
LAKE COOK
OF CLASS
B LIQUOR LICENSES FROM 0
Liquor Licenses from none to one and the
Plaza.
TO 1, THE
NUMBER OF CLASS C LIQUOR
number of Class C Liquor Licenses from three
LICENSES
FROM 3 TO 4, AND
to four (both for Sopraffina Marketcaffe) and
DECREASING THE NUMBER OF CLASS A
decreasing the number of Class A Licenses
LICENSES
FROM 4 TO 3
from four to three (Walgreens). Second
Reading.
Trustee Rosenthal moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Seiden seconded the
motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE APPROVING TEXT AMENDMENT An ordinance approving a text amendment to
TO ZONING ORDINANCE TO ADD MAIL, the Zoning Ordinance to add mail, parcel,
PARCEL, SHIPPING AND BUSINESS shipping, and business service as a.Class B
SERVICE AS A CLASS B SPECIAL USE special use in the C -1 District. First
IN THE C -1 DISTRICT Reading.
ORDINANCE APPROVING SPECIAL USES Ordinance approving special uses for Pearle
FOR PEARLE VISION AND MAIL BOXES, Vision and Mail Boxes, Etc., at Deerfield
ETC., DEERFIELD CENTRE Centre. First Reading.
Trustee Ragona suggested that Pearle Vision
and Mailboxes, Etc. each have its own ordinance and be voted on separately. The
Village attorney agreed to prepare separate ordinances.
Bruce Kaplan was in attendance. He
suggested, and Trustee Swanson agreed, that they will meet to discuss the issues
that Mr. Kaplan and the Board discussed at the previous meeting.
There was further discussion about Mail
Boxes, Etc. Trustee Seiden expressed his continuing concerns about traffic. Mr.
Kaplan reported that the national average for box use is two visits per customer
per week. The largest user of Mail Boxes, Etc. is the home based business
operator.
Resident Kelly Milani expressed her
appreciation to Trustee Seiden for trying to do what is best for the residents of
Deerfield. Resident Peter Borzak expressed his support for Mail Boxes, Etc. .A
small business owner, he uses Mail Boxes, Etc. extensively and thinks it provides
many helpful services.
ORDINANCE RE DIRECTIONAL SIGNAGE An ordinance approving Enter and Exit signs
FOR WALGREENS, DEERFIELD SQUARE for the drive thru pharmacy at.Walgreens.
First Reading.
ORDINANCE
RE NEW SIGN CRITERIA FOR
An
ordinance
approving
ten new sign criteria
LAKE COOK
PLAZA
for
Lake Cook
Plaza.
The petitioner wrote
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to the Village on July 6"' requesting a waiver of the rules to permit the
ordinance to be approved on First Reading. The Board declined the request. This
will stand as a First Reading.
ANALYSIS AND AWARD OF BID FOR THE
CONSTRUCTION OF WATER SYSTEM
IMPROVEMENTS, TRANSMISSION MAIN;
and AUTHORIZATION TO ACCEPT
PROPOSAL OF BAXTER & WOODMAN FOR
CONSTRUCTION ENGINEERING SERVICES,
WATER SYSTEM IMPROVEMENTS,
TRANSMISSION LINE
NEW BUSINESS
These two agenda items will be held over
until the next meeting.
ORDINANCE INCREASING NUMBER OF An ordinance increasing the number of Class
CLASS E LIQUOR LICENSES FROM 12 TO E Liquor Licenses from twelve to thirteen
13 AND NUMBER OF CLASS B LICENSES (for Bennigan's at the Metra /Home Depot site)
FROM 1 TO 2 and the number of Class B Licenses from one
to two (for Whole Foods). First Reading. In
a letter dated July 13, 2000, Bennigan's requested a waiver of the rules to
permit the ordinance to be approved on First Reading, but the Board declined the
request.
AUTHORIZATION FOR MAYOR TO SIGN Trustee Swanson commented that the AIA form
CONTRACT FOR ARCHITECTURAL SERVICES distributed to the Board provides no useful
WITH THE HEWER CORPORATION FOR information, not even the cost of the
REMODELING THE POLICE DEPARTMENT project or Mr. Hezner's fee other than as a
FACILITY percentage of the cost of the project. Mr.
Hezner agreed to put that information into
the contract. Mayor Forrest commented that the contract precludes the Village
from using a construction manager. Mr. Hezner responded that the contract is for
the design of the improvements only. Bidding of the construction can be on any
basis the Village chooses. Trustee Heuberger commented that a transfer of the
plans and specifications to the Village is needed, or at least a license to use
them. Mr. Hezner said he would be willing to grant a license to use the plans
and specifications. He would also agree to a 10% retention.
After further discussion Trustee Ragona made
a motion to approve. the contract for an amount not to exceed $172,500, subject to
the conditions discussed at this meeting. Trustee Heuberger seconded the motion.
The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
REQUEST TO ANNEX PROPERTY TO THE Gregg'and Randi Szilagyi, are requesting
VILLAGE, 1660 BERKLEY, SZILAGYI to annex their property at 1660 Berkley into
the Village. Their property, which is in
unincorporated Lake County, is contiguous to the Village's boundary. At their
expense, they agree to connect to the Village's water and sanitary sewer system.
Zoning for the property would be R -1.
Trustee Seiden made a motion to direct the
Village Attorney to prepare an ordinance annexing 1660 Berkley into the Village.
Trustee Ragona seconded the motion. The motion passed unanimously.
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AUTHORIZATION TO REPLACE POLICE
The mobile data
terminal
system is
thirteen
DEPARTMENT'S MOBILE DATA
years old, with
upgrades
last done
five years
TERMINAL SYSTEM
ago. Upgrades
needed at
this time
include:
11 laptop computers available from CDS Computers at the State-Bid price of
$52,664;
• 11 computer docking stations, consoles (if required) and retrofitting the
existing equipment, to be provided by Lund Industries for $14,850;
• base station equipment and-11 mobile data radios and installation, to be
provided by Electrocom for $35,830;
• activation of the system and a monthly fee for twelve months to be provided
by TWIN for $3,014.
The total amount being requested is $106,358.
Chief Anderson reported that the life expectancy of the laptops is about four
years. He anticipates a move from radio transmission to wireless in the not too
distant future. These laptops will be able to make the transition with no
additional expense.
Trustee Rosenthal made .a motion to approve
the requested contracts at a cost not to exceed $106,358. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None.(0)
DISCUSSION
NEXT MEETING IN.THREE WEEKS Mr. Franz reported that because there are
five Mondays in July, the next Board meeting
will be in three weeks, on August 7th
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss litigation.and
personnel. Trustee Rosenthal so moved. Trustee Ragona seconded the motion.. The
motion passed by the following vote: °
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:45 P.M.
D:
Mayor
ATTEST:
_J
Village Clerk
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VILLAGE CENTER REDEVELOPMENT
Progress Report July 17 2000
Southwest Quadrant (Deerfield Square):
➢ Work continues on the main parking lot. Several undetected underground oil tanks were
found during excavation. They are being dealt with through the Illinois State Fire
Marshal's office. It is not expected that this will delay the additional paving scheduled
for this week.
➢ Staff is working with the developer on a pedestrian access to the new Walgreens store
from Osterman Avenue during the balance of construction.
Southeast Quadrant (Deerfield Centre):
➢ Sopraffina's Restaurant is constructing the interior of their building and plans to open by
Labor Day.
➢ Starbucks and Superstand will begin their interior buildouts on August I".
➢ Over one fourth of the apartments have signed leases.
South Commons:
➢ Construction continues on all three building types: villas, rowhomes and condos. The
developer hopes to begin occupying some of the units by late Fall.
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