07/05/2000July 5, 2000
The regular meeting of the Board of Trustees of-the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Wednesday, July 5, 2000, at, 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
.Harriet Rosenthal
William Seiden
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
Herbert Linn and Assistant to the Village Manager Diane Mikula.
APPROVAL OF MINUTES
Ragona seconded the motion.
Trustee Rosenthal made a motion to approve
the minutes of the previous meeting. Trustee
The motion passed unanimously.
DOWNTOWN REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant, and South Commons.
POLICE DEPARTMENT PROMOTIONS
the promotion of Richard Wilk to the
Mayor Forrest announced the promotion of
Walter Trillhaase to the rank of Sergeant and
rank of Commander.
PUBLIC COMMENT Resident Melissa Bigg inquired about the
status of the Mitchell Park reservoir
construction. Mrs. Little responded that recent delays are due to the necessity
to rebuild the fencing at the south end of the tennis courts.. In addition, rainy
weather has hampered the ability for the contractor to work on excavation.
Barbara Struthers, speaking on behalf of
residents of One Deerfield Place, requested that a safer way be provided for
senior citizens to walk to the new Walgreens. The Mayor asked staff to look into
the matter.
(1) CONTINUED PUBLIC HEARING,
WALGREENS ANNEXATION, REZONING,
SPECIAL USE AND (2) REPORT AND
RECOMMENDATION OF THE PLAN
COMMISSION RE REQUEST FOR
ANNEXATION, REZONING, SPECIAL USE
FOR AN I -1 PUD FOR THE DEVELOPMENT
OF AN OFFICE BUILDING, WALGREENS,
WILMOT ROAD, HELD OVER FROM 6/19/00
Mayor Forrest reported that Walgreens was
unable to attend tonight's meeting. He asked
for a motion to continue the matter until the
next meeting. Trustee Ragona so moved.
Trustee Heuberger seconded the motion. The
motion passed unanimously.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The P1an.Commission held a public hearing on
COMMISSION AND REPORT AND June 8, 2000 to consider a request from
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RECOMMENDATION OF VCDC RE REQUEST Mesirow Stein /Northern Realty for a special
FOR SPECIAL USES FOR PEARLE VISION, use approval for Great Clips and for the
MAIL BOXES ETC., AND GREAT CLIPS, medical examining office of Pearle Vision.
MESIROW STEIN /NORTHERN REALTY, (The retail portion of Pearle Vision is a
DEERFIELD CENTRE permitted use in the C -1 District.) The
petitioners are also seeking a text amendment .
to add mail, parcel packaging, shipping and business service as a Class B Special
Use in the C -1 District and approval of a Mail Boxes, Etc. facility as a special
use.
It is the recommendation of the Plan
Commission that the petitioners' request for a special use to permit an
optometrist's office for Pearle Vision in the Deerfield Centre be approved. The
motion passed 4 -0.
It is their recommendation that the
petitioners' request for a special use to permit a Great Clips Hair Salon be
denied. On a motion to approve, the motion failed 0 -4.
It is their recommendation that the
petitioners' request for a text amendment to include a mailing and parcel
packaging, shipping, receiving, and business services store as a special use in
the C -1 Village Center District be approved. The motion passed 3 -1.
Attorney Ted Novak, Richard Stein, Bruce
Kaplan, and Michael Tobin were in attendance. Mr. Novak reported that the
petition for Great Clips is being withdrawn, but the petitioners are still
requesting that the special uses for Pearle Vision and Mail Boxes, Etc. be
approved. He stated that the businesses have proven to be successful elsewhere,.
and the traffic study has concluded they would produce no negative impact.
Mayor Forrest commented that sales tax
revenue at Deerfield Centre is very important as it is needed to pay down the
debt on the TIF district. Mr. Novak acknowledged the Village's desire for sales
tax producing uses as opposed to service uses but indicated that a large number
of retailers were contacted without result. There is still a lot of space
available in the center, however, and hopefully the developers will be able to
find retailers for these spaces. He feels the proposed service uses and the
retail uses will complement each other. He also feels that it is necessary to
occupy the space before it develops a negative connotation and becomes difficult
to rent.
Mr. Stein commented that his development team
has considerable expertise. He urged the Board to be flexible, let the
development team do its job, and try not to be micromanagers.
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It is their recommendation that the
petitioners' request for a
special
use for a Mail Boxes, Etc. store in Deerfield
Centre be denied. On a motion to
approve, the motion failed 0 -4.
.The Village Center Development Commission
held a workshop meeting on
June 8,
2000. It is their,recommendation that
Deerfield Centre's request
for approval
of an optometrist's office for Pearle
Vision, a Great Clips Hair
Salon,
and a Mail_ Boxes, Etc. store be denied. On a
motion to deny, the motion
passed
7 -0.
Attorney Ted Novak, Richard Stein, Bruce
Kaplan, and Michael Tobin were in attendance. Mr. Novak reported that the
petition for Great Clips is being withdrawn, but the petitioners are still
requesting that the special uses for Pearle Vision and Mail Boxes, Etc. be
approved. He stated that the businesses have proven to be successful elsewhere,.
and the traffic study has concluded they would produce no negative impact.
Mayor Forrest commented that sales tax
revenue at Deerfield Centre is very important as it is needed to pay down the
debt on the TIF district. Mr. Novak acknowledged the Village's desire for sales
tax producing uses as opposed to service uses but indicated that a large number
of retailers were contacted without result. There is still a lot of space
available in the center, however, and hopefully the developers will be able to
find retailers for these spaces. He feels the proposed service uses and the
retail uses will complement each other. He also feels that it is necessary to
occupy the space before it develops a negative connotation and becomes difficult
to rent.
Mr. Stein commented that his development team
has considerable expertise. He urged the Board to be flexible, let the
development team do its job, and try not to be micromanagers.
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Mr. Kaplan discussed his vision for Deerfield
Centre. He commented that it took about twenty -five years of effort for the
Highland Park downtown to get where it is today. Like Highland Park, Deerfield
will attract many high quality retailers, but it will take time. He noted that
having Highland Park only three miles away is part of the reason he is having
trouble attracting retailers to Deerfield Centre. Mr. Kaplan also noted that
many uses which the Village considers special uses are permitted uses in other
communities and would not require special approval by the Board,
For almost an hour Board members and the
developers discussed special uses in general, the proposed businesses in
particular, and other matters relating to Deerfield Centre.
Deerfield resident Kelly Milani urged the
Board to wait for quality uses and not rush to fill the stores. VCDC member
Barbara.Struthers commented that the two special uses proposed by the developers
are not the interesting retailers promised and they will not generate traffic.
Trustee Harris commented that he will vote
for both special uses. He understands and appreciates the points made by the
Plan Commission and the VCDC, but he feels activity is needed at Deerfield Centre
as quickly as possible. Trustee Ragona commented that he too will vote for both
special uses, even though they wouldn't be his first choice of businesses. He
noted that if they turn out not to be good choices, the public will not use them,
and they won't last. Trustee Seiden commented that he will vote for Pearle
Vision but not for Mail Boxes, Etc., which he believes is an inappropriate use,
even though it will probably be successful.
After everyone who wished to express an
opinion had done so, Trustee Rosenthal made a motion to accept the Report and
Recommendation of the Plan Commission to permit a special use for an
optometrist's office for Pearle Vision and to direct preparation of an ordinance.
Trustee Ragona seconded the motion. The motion passed, with all trustees voting
for it, with the exception of Trustee Heuberger, who is recused.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance permitting a text amendment that would allow a
mailing and parcel packaging, shipping, receiving, and business services store as
a special use in the C -1 Village Center District. Trustee Ragona seconded the
motion. The vote was as follows:
AYES: Harris, Ragona, Forrest (3)
NAYS: Rosenthal, Seiden (2)
RECUSED: Heuberger (1)
Trustee Rosenthal made a motion to approve
the request of Northern Realty Group /Mesirow Stein for a special use for a Mail
Boxes, Etc. and to direct preparation of an ordinance. Trustee Ragona seconded
the motion. The vote was as follows:
AYES: Harris, Ragona, Forrest (3)
NAYS: Rosenthal, Seiden (2)
RECUSED: Heuberger (1)
There was discussion whether three votes is
enough to approve a motion. The consensus was that it is. The Mesirow
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Stein /Northern Realty matter being concluded, at 9:20 Mayor Forrest called for a
brief recess. He reconvened the meeting at 9 :30 P.M.
TRUSTEE IN THE TOWN Trustee Seiden reported that Trustee in the
Town was held at the Farmer's Market on June
24th. He and Trustee Heuberger were in attendance. Over a hundred people came
over to talk with them. Trustee Seiden summarized the questions that were posed
and provided responses to those questions. Trustee Heuberger reported that
comments were overwhelmingly positive, with the exception being that people are
quite concerned about traffic. The next Trustee in the Town will take place on
August 26th. It will again be held at the Farmer's Market. Mayor Forrest and
Trustee Harris will represent the Village Board..
CLARIFICATION Mayor Forrest returned to the topic of the
special uses for Deerfield Centre to clarify
that at the next meeting the special use ordinances will be before the Board for
First Reading. At the first meeting in August they will be before the Board for
Second Reading. Four positive votes will be needed in order to pass the
ordinances.
On another topic, Kelly Milani expressed
concerns regarding some of the work being done at Deerfield Square. Some curbs
are already crumbling and brick pavers are cracked.
REPORT AND RECOMMENDATION OF PLAN, The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR June 8, 2000. It is their recommendation
DIRECTIONAL SIGNAGE FOR WALGREENS, that the proposed directional signage for
DEERFIELD SQUARE Walgreens at 780 Deerfield Road in Deerfield
Square, including sign modifications for the
size of the "drive' thru pharmacy" sign and the illumination of the signs, be
approved. The motion passed 5 -0.
Trustee Rosenthal commented that in her
opinion the drive thru pharmacy sign doesn't need to be illuminated. Trustee
Heuberger commented that, in his opinion, the drive thru pharmacy sign isn't
needed at all, as it is more of an advertising sign than a directional sign.
Trustee Ragona agreed.
It was decided that the "Enter" and "Exit"
signs should be voted on separately from the "Drive thru pharmacy" sign.
Trustee Ragona made a motion to approve the
"Enter" and "Exit" signs as proposed and to direct preparation of an ordinance.
Trustee Heuberger seconded the motion. The motion passed, with all trustees
voting for it with the exception of Trustee Harris who is recused.
Trustee Rosenthal made a motion to approve
the "drive thru pharmacy" sign as proposed and to direct preparation of an
ordinance. Trustee Heuberger seconded the motion. The motion failed, with all
trustees voting against it with the exception of Trustee Harris who is recused.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST TO APPROVE June 8, 2000. It is their recommendation
NEW SIGN CRITERIA FOR.LAKE COOK that Lake Cook Plaza's request for approval
PLAZA of ten new sign criteria for the shopping
center be approved. The motion passed 4 -0.
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John Parker was in attendance to respond to
questions from Board members. He'commented that the new signage will give Lake
Cook Plaza a more modern look and will increase visibility from Lake Cook Road.
He added that all new tenants of the shopping center will have the new style
signs, and hopefully some current tenants will want to change to the new signs as
well. It was noted that each new sign must be taken before the Appearance Review
Commission for approval. In response to a question from Trustee Heuberger, Mr.
Parker commented that plans are underway to change the monument sign at the
entrance to Lake Cook Plaza, but it is not part of the current proposal.
After discussion Trustee Rosenthal made a
motion to accept the report and recommendation of the Plan Commission and to
direct preparation of the ordinance. Trustee Seiden seconded the motion. The
motion passed unanimously.
Deerfield resident Jerry Kayne commented that
he would like to see the Village's sign ordinances more carefully enforced. He
gave the example of the large paper signs at the new Walgreens.
OLD BUSINESS
ORDINANCE 0 -00 -20 APPROVING FRONT An ordinance approving a front yard variation
YARD VARIATION, ROBERT ROSIN, 550 for the property located at 550 Brierhill
BRIERHILL ROAD Road. Second'Reading. The variation will
permit the 140' setback requested by the
petitioners in lieu of the established 175' setback.
Trustee Rosenthal made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
DISCUSSION RE SCAVENGER SERVICE Mayor Forrest reported that the Village has
PROPOSAL FROM ONYX WASTE SERVICES, received a letter from Onyx North America
NORTHBROOK, IL (HELD OVER FROM Corporation stating that they have researched
6/19/00) all alternatives and will be unable to
provide the Village with the two day
scavenger service the Village-has requested. They are therefore rescinding their
proposal.
The Village will prepare specifications and
begin the process of going out for bids. The current contract with Alliance
Waste Systems expires at the end of this year.
RESOLUTION R -00 -11 AUTHORIZING In March 1999 the Village agreed to pay
SETTLEMENT OF LITIGATION RE $200,000 as preliminary just compensation for
ACQUISITION OF 721 CENTRAL AVE. 721 Central Avenue. The final settlement
stipulation will result in the Village paying
an additional $10,000, for a total payment of $210,000.
Trustee Ragona made a motion to adopt a
resolution approving the additional payment of $10,000 for 721 Central Avenue.
Trustee Heuberger seconded the motion. The motion passed by the following vote:
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AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
RESOLUTION R -00 -12 AUTHORIZING. In June 1999 the Village agreed to pay
SETTLEMENT OF LITIGATION RE $400,000 as preliminary just compensation
ACQUISITION OF 725 -729 CENTRAL for 725 -729 Central Avenue. The final
settlement stipulation will result in the
Village paying an additional $25,000, for a total payment of $425,000.
Trustee Heuberger made a motion to adopt a
resolution authorizing the additional $25,000 payment for 725 -729 Central.
Trustee Ragona seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
ORDINANCE INCREASING THE NUMBER OF
CLASS B LIQUOR LICENSES FROM NONE
TO ONE, THE NUMBER OF CLASS C
LIQUOR LICENSES FROM THREE TO FOUR
AND DECREASING THE NUMBER OF CLASS
A LIQUOR LICENSES FROM FOUR TO
THREE
DISCUSSION RE FLODSTROM REQUEST
FOR ADDITIONAL TAX INCREMENT
FINANCING FUNDS FOR LOT 4 IN THE
BRICKYARDS
to discuss his request.
An ordinance increasing the number of Class B
liquor licenses from none to one (Sopraffina
Marketcaffe), the number of Class C liquor
licenses from three to four (Sopraffina
Marketcaffe), and decreasing the number of
Class A liquor licenses from four to three
(Walgreens). First Reading.
NEW BUSINESS
In a letter dated June 30, 2000 Sven
Flodstrom requested that the Village
authorize an additional payment of $281,743
in TIF funds for his project at the
Brickyards. Mr. Flodstrom was in attendance
Trustee Heuberger commented that the dollars
requested can be broken down into two parts: those needed for foundation, grading
and utilities work, and those needed for tenant enhancements. In his opinion it
is appropriate to pay an additional amount for an improved foundation ($174,219)
and an additional amount for grading work and utilities ($26,657), but it is not
appropriate to pay for the upgrades ($80,867). Mayor Forrest responded that he
is in favor of granting Mr. Flodstrom's request. The site has been difficult,
the funds are available, and the total amount being requested by Mr. Flodstrom is
less than the amount turned down by a previous developer.
It was decided to vote on the three requests
separately.
Trustee Heuberger made a motion to approve an
additional $174,219 in TIF funds for foundation costs. Trustee Ragona seconded
the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
Trustee Heuberger made a motion to approve an
additional $26,657 in TIF funds for grading work and utilities. Trustee Ragona
seconded the motion. The motion passed by the following vote:
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AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
Trustee Rosenthal made a motion to approve an
additional $80,867 in TIF funds for upgrades. Trustee Ragona seconded the
motion. The motion passed by the following vote:
AYES: Harris, Ragona, Rosenthal, Seiden (A)
NAYS: Heuberger (1)
DISCUSSION
FAMILY DAYS Trustee Rosenthal commented on a very
successful Family Days celebration. Trustee
Heuberger added that it was the biggest parade crowd he has seen.
Trustee Ragona reported that he got some
negative comments concerning the fireworks which started early and were missed by
some people who were still en route. He also got comments from people who
thought that the Deerfield High School band and other musical groups should take
part in the parade. Diane Mikula responded that the fireworks were started early
because weather reports indicated that rain was imminent.. Mayor Forrest
commented that musical groups are an expensive and involved undertaking, but it
would be nice if this could be revitalized.
HOUSEHOLD CHEMICAL WASTE PICK UP Trustee Ragona reminded everyone that this
Saturday there will be a household chemical
waste pick up at Deerfield High School.
N.E. CORNER, DEERFIELD & WAUKEGAN Trustee Ragona asked if anything can be done
to approve the appearance of the northeast
corner of Deerfield and Waukegan. Trustee Rosenthal responded that this is
private property, but as plans for the new Streetscape are developed the
committee will probably make some recommendations to the bank on ways to improve
the appearance of the property.
SHEILA QUINN RESIGNATION Trustee Heuberger announced that Sheila Quinn
has resigned her position with Pedersen &
Houpt and will therefore no longer serve as one of the Village's attorneys. He
suggested a commendation be prepared for Mrs. Quinn in recognition of her years
of service to the Village.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss litigation and
possible land acquisition. Trustee Ragona so moved. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None ( 0 )
ADJOURNMENT There being no further business to discuss,
Trustee Ragona made a motion to adjourn the
meeting. Trustee Heuberger seconded the motion. The motion passed unanimously.
The meeting was adjourned at 10:10 P.M.
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ATTEST:
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Village Cler
APPROVED:
Mayor
VILLAGE CENTER REDEVELOPMENT
Progress Report July 5, 2000
Southwest Quadrant (Deerfield Square):
➢ The old Walgreens building has been completely demolished and the debris
removed.
➢ Work is under way to complete the curbing and parking areas between Bank
One and Walgreens.
➢ The retaining wall along Deerfield Road, just east of the Viaduct, has been
completed.
Southeast Quadrant (Deerfield Centre):
➢ The initial paving will be completed this week from the interior four -way
intersection to the north. This includes the parking field over the box culvert
and the east parking lot at 611 Deerfield Road.
➢ Masonry work has begun on the north fagade of the residential buildings.
That work will take approximately three weeks.
➢ The Village has begun mechanical inspections for the residential units.
➢ Soprafina's Cafe has begun their tenant buildout and is hoping to be open in
early August.
South Commons:
➢ The James Company's groundbreaking ceremony for the condominiums is
scheduled for this Thursday, July 6`h.
➢ The Village has reached a settlement on the final price for the Volberding
property at 721 Central Avenue in the amount of $210,000. Also on
tonight's agenda is a settlement on the final price for the Murphy property at
725 -729 Central Avenue in the amount of $425,000.
➢ Five permits have been released for additional buildings to be constructed.
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