06/19/2000June 19, 2000
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, June 19, 2000, at 8 :00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Ragona commented that the section
regarding traffic and fire lane enforcement
at the Deerbrook Mall should be amended to indicate that the agreements are a
renewal of existing agreements.
Trustee Heuberger made a motion to approve
the minutes as amended. Trustee Ragona seconded the motion. The motion passed
unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve
the Bills and Payroll. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
Trustee Heuberger noted that there were a
number of checks going out this month to businesses that came to the Village's
aid in the aftermath of the May 18th storm. He suggested that letters of
commendation go out to any businesses and individuals which were especially
helpful to the Village during a difficult time.
DOWNTOWN REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant, and South Commons.
JAMES SOYKA TO RETIRE Mayor Forrest announced that Jim Soyka,
employed by the Village since 1973 and
Director of Public Works and Engineering since 1988,'will be retiring on June
30th. During that time he has been instrumental in planning and supervising the•
construction of millions of dollars worth of public works improvements. In
addition, Mr. Soyka has held offices in several professional organizations and
has received many honors and awards. In recognition of Mr. Soyka's years of
service to the Village, Mayor Forrest presented him with an engraved clock.
Mr. Franz announced that Deerfield's new
Director of Public Works and Engineering will be Barbara Little. A graduate of
Northwestern University, Mrs. Little currently holds the position of Assistant
Village Engineer.
PUBLIC COMMENT There was no public comment.
(1) CONTINUED PUBLIC HEARING, Mayor Forrest reported that Walgreens was not
WALGREENS ANNEXATION, REZONING, able to float the balloon as scheduled.
SPECIAL USE AND (2) REPORT AND Weather permitting, the balloon float will be
RECOMMENDATION OF THE PLAN done Tuesday morning.. Lakota Group met with
COMMISSION RE REQUEST FOR Clavinia residents on Saturday regarding the
ANNEXATION, REZONING, SPECIAL USE berm and will be making a recommendation to
FOR AN I -1 PUB FOR THE DEVELOPMENT the Village. Walgreens has not yet gotten
OF AN OFFICE BUILDING, WALGREENS, back to staff with their written comments on
WILMOT ROAD, HELD OVER FROM 6/5/00 the annexation agreement drafted by the
Village Attorney.
Trustee Rosenthal made a motion to continue
the public hearing until the July 5th meeting. Trustee Ragona seconded the
motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR APPROVAL
OF FINAL PLAT OF RESUBDIVISION
FOR THE SOUTH COMMONS RESIDENTIAL
DEVELOPMENT, JAMES COMPANY
that the final plat of resubdivisi
REPORTS
The Plan Commission has reviewed the final
plat of resubdivision for the South Commons
Residential Development and finds it to be in
substantial conformance to the preliminary
plat of resubdivision. Accordingly, it is
the recommendation of the Plan Commission
)n be approved. The motion passed 5 -0.
Trustee Ragona made a motion to approve the
final plat of resubdivision for South Commons. Trustee Heuberger seconded the
motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR APPROVAL
OF RESUBDIVISION OF THE PROPERTIES
AT 532, 540, AND 550 BRIERHILL
RD AND APPROVAL OF THE .PRELIMINARY
AND FINAL PLAT OF RESUBDIVISION'
approved. The motion passed 5 -0.
The Plan Commission held a public hearing on
June 8th. It is their recommendation that the
the petitioners' plans for a preliminary and
final plat of resubdivision tb permit 'a two
lot resubdivision of the properties at 532,
540, and-550 Brierhill Road, including the
waiver of the sidewalk improvements, be
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission to permit the resubdivision of
the properties at 532, 540, and 550 Brierhill Road. Trustee Heuberger seconded
the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF Trustee Rosenthal, Streetscape Commission
STREETSCAPE TASK FORCE RE VILLAGE Chairperson, introduced other members of
CENTER STREETSCAPE the commission. She explained.that the
Commission's purpose was to review the
existing Streetscape elements in relation to the new developments, to visually
link the four downtown quadrants with pedestrian friendly improvements, and to
develop a plan for the future streetscape. She reported that Douglas Hills
Associates, Inc. was hired.by the Village to provide assessment of the existing
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streetscape and to "assist in the development of the new streetscape. Mr. Hills
is also landscape architect for CRM Properties, Inc., developers of Deerfield
Square.
Barbara Little summarized the Report and
Recommendation of the Streetscape Committee. The Committee selected Alternate C,
which contains the following key elements:
• Streetscape trees spaced 25' apart. Where sidewalk is adjacent to a building,
the tree would be placed in an oversize tree well behind the curb, with a 36"
square tree grate at sidewalk level. In sidewalk areas away from a building,
the trees would be placed in a landscape bed behind the sidewalk. Irrigation
and drainage are needed at all tree locations. Tree types would vary with the
location.
• The recommended pole fixture for the ornamental lighting is the Sternberg
Prairie style with a flared base. The light source would be metal halide,
which produces a white light rather than the existing high pressure sodium
which casts an orange glow.
• Bollards are necessary in the downtown to give pedestrians a sense of
protection. The preferred bollard types are brick piers with limestone or
renaissance stone caps at the intersection of Waukegan and Deerfield Roads,
and the same piers with saucer planters containing annual plantings at the
secondary intersections.
• The recommended sidewalk material is continuous brick pavers in a herringbone
pattern edged with two soldier courses on the back of the walk and three
soldier courses behind the curb. The Committee recommends that brick paver
crosswalks be installed in the future.
• The Committee recommends implementing Plan C on Deerfield Road between Park
Avenue and Rosemary Terrace and on Waukegan Road from Longfellow /Osterman to
the Deerfield Library /Orchard Street.
Landscape architect Douglas Hills elaborated
on the Streetscape Committee's recommendations and responded to many questions
from the Board. Among the topics discussed were:
• spacing of the trees and bollards;
• features of the proposed ornamental lighting and bollards;
• the possibility of finding a place within the Village to "recycle" the current
light fixtures and bollards;
• varieties of trees selected and their weather and salt resistance;
• drainage and irrigation for the trees;
• amount of usable sidewalk in areas where the trees are planted;
• use of benches, bicycle racks and water fountains;
• use of annual flowers.in flowerpots;
• various concerns regarding pavers, such as durability, slickness when wet, and
possible settling problems;
• doing the work all at once vs doing one area at a time;
• maintaining pedestrian access to businesses while the work is being done;
• possibility of adding brick crosswalks at the intersections; and
• amount of maintenance required for the various Streetscape features.
Trustee Ragona made a motion accept the
Report and Recommendation of the Streetscape Task Force. Trustee Heuberger
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seconded the motion. The motion passed unanimously. The Committee will continue
meeting to refine the plan.
CONSENT AGENDA
ORDINANCE 0 -00 -19 APPROVING SIGNAGE An ordinance approving signage for Whole
FOR WHOLE FOODS, SHOPS OF DEERFIELD Foods. Second Reading.
SQUARE, CRM PROPERTIES
Trustee Ragona made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None ( 0 )
OLD BUSINESS
ORDINANCE APPROVING FRONT YARD Robert Speckmann reported that building the
VARIATION, ROSIN, 550 BRIERHILL house either further forward or further
back on the lot will probably result in the
death of some of the existing trees. The BZA recommends permitting the 140'
setback requested by the Rosins in lieu of the 175' established front yard
setback. This will stand as a.First Reading.
DISCUSSION RE SCAVENGER SERVICE Mayor Forrest reported that he has had many
PROPOSAL FROM ONYX WASTE SERVICES, calls urging that the current two day service
NORTHBROOK, ILLINOIS, HELD OVER be retained. He stated that the proposed
FROM 6/5/00 4 day per week contract is unacceptable, and
he will not vote to approve it. The current
contract runs until the end of the year.
Trustee Harris reported that most of the
comments he has received concern the need for yard waste to be picked up on
Monday or Tuesday, which Onyx has agreed to do. He recommended that staff
provide Onyx with a list of other specific suggestions which would make their
contract acceptable to the Village.
Trustee Seiden discussed his idea to have a
five year contract with an out clause after one year. Jeff Hayes of Onyx
responded that this would not be acceptable, except for the reason of failure to
perform, and performance standards are built into the contract. Some other
trustees agreed with Mr. Hayes that this would not be a reasonable requirement.
Mr. Hayes reported that he spoke with the
Village of Northbrook regarding changing from a four day service to a two day
service, with the second two days to be used by Deerfield. Northbrook likes the
four day service and is unwilling to make the change. Trustee Ragona queried if
possibly trucks could be brought in from Waukegan to provide a two day service.
Mr. Hayes agreed to look into it.
Trustees agreed to provide Onyx with a list
of Deerfield's requirements and priorities. Onyx will have the opportunity to
consider those requirements and will return to the next meeting with a proposal.
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ANALYSIS AND AWARD OF BIDS FOR
2000 MFT CONTRACTS
NEW BUSINESS
On June 13th, sealed bids were opened and
publicly read for.the 2000 MFT contracts.
The results were as follows:
1. Concrete Patching - Six bids were received for concrete patching (4687 square
yards). Mrs. Little recommends that the contract be awarded to low bidder
Schroeder & Schroeder at the unit price of $31.95 /square, for total amount of
$1.49,749.65.
Trustee Rosenthal so moved. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
2. Inlet Reconstruction —Three bids were received for inlet reconstruction (30
inlets). Mrs. Little recommends that the contract be awarded to low bidder
Meridian Construction at the bid price of $29,46.0.
Trustee Ragona so'moved. Trustee Rosenthal
seconded the motion. The motion passed.by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
3. Thermoplastic Pavement Marking. Three bids were received for thermoplastic
pavement marking (for various locations). Mrs. Little recommends that the
contract be awarded to low bidder Mark It Corporation in the amount of $19,940.
Trustee Ragona so moved. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
4. Bituminous Patching Material. Two bids were received for bituminous patching
material (2085 tons). Mrs. Little recommends that the contract be awarded to low
bidder Peter Baker and.Son Company at the unit price of $21 per ton, for a total
amount of $43,785.
Trustee Rosenthal so moved. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None ( 0 )
DISCUSSION
STORM DAMAGE CLEAN UP Trustee Rosenthal congratulated the Public
Works Department for their fine job with
storm damage clean up. She also passed along her condolences to the Stryker
family on the passing of Bud Stryker.
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FARMERS MARKET /TRUSTEE IN THE TOWN Trustee Seiden reminded residents that next
Saturday will be the first farmers market for
this year. Trustee in the Town will take place at the farmers market from 9:00 -
noon.
ART FAIR Trustee Ragona commented on the success
of this year's art fair.
CHANGE IN STREET REHAB PROGRAM Mr. Franz reported.that the resurfacing of
Brierhill Road will be withdrawn from this
year's schedule and added for next year. This is due to: (1) the large amount of
home construction on Brierhill this year, (2) unresolved differences with
Brierhill residents regarding the type of resurfacing to be done, and (3)
unresolved concerns about site obstruction at the entrance of Brierhill from
Deerfield Road. Ms. Little recommends that sections of Kenmore and Elm be
substituted for Brierhill.
Trustee Rosenthal so moved. Trustee Ragona
seconded the motion. The motion passed unanimously.
NEXT BOARD MEETING RESCHEDULED Mr. Franz reported that due to the Family
Days activities on July 3rd. and 4th, the next
Board of Trustees meeting will take place on Wednesday, July 5th.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss litigation.
Trustee Ragona so moved. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss, -
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:20 P.M.
ATTEST:
X11_ -0� I-
APP OVER:
Mayor
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VILLAGE CENTER REDEVELOPMENT
Pro erg ss Report June 19, 2000
Southwest Quadrant (Deerfield Square):
➢ Walgreens opened its new store on June 13th. The old Walgreens building will be
demolished over the next ten days.
➢ Whole Foods is on, schedule to open their new store in late August.
➢ The Waukegan Road entrance has been closed so that work can proceed on Phase H.
Two access points are open off of Deerfield Road.
Southeast Quadrant (Deerfield Centre):
➢ Work is scheduled to begin this week on the right -turn lane from Waukegan Road to
eastbound Deerfield Road. This project, which includes the new intersection and traffic
signals south of First Midwest Bank, will not be completed until fall.
➢ The report and recommendations of the Plan Commission and Village Center
Development Commission on Pearle Vision, Mail Boxes, Etc. and Great Clips will be on
the July 5th Village Board agenda.
South Commons:
➢ Construction work continues on the rowhomes and villas.
➢ The James Company reports that they have signed contracts on ten of the forty units in
the north condominium building along Osterman Avenue. They plan to have the ground
breaking for the condos on July 6th.