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04/03/2000April 3, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, April 3, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Heuberger made a motion to approve the minutes of the previous meeting. Trustee Ragona seconded the motion. The motion passed unanimously. INTERNATIONAL BUILDING SAFETY WEEK Mayor Forrest read a proclamation designating the week of April 2 -8 as International Building Safety Week, the purpose of which is to promote the use of building and construction codes today, for a lifetime of building safety. Trustee Rosenthal made a motion to accept the proclamation. Trustee Heuberger seconded the motion. The motion passed unanimously. Robert Speckmann accepted the proclamation on behalf of the Kiwanis Club. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southeast Quadrant, the Southwest Quadrant and South Commons. PUBLIC COMMENT There was no public comment. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission has reviewed the final COMMISSION RE FINAL PLAT OF RESUB plat of resubdivision for the properties at DIVISION, 835 AND 859 BRAND LANE 835 and 859 Brand Lane and finds it to be in substantial conformance to the previously approved preliminary plat of resubdivision. It is their recommendation that the request for approval of the final plat of resubdivision be approved. The motion passed 6 -0. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission. Trustee Swanson seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -00 -09 GRANTING A An ordinance approving a sideyard variation SIDEYARD VARIATION, MICHAEL KREDA, for Michael Kreda for his property at 542 542 MALLARD LANE Mallard Lane. The variation permits construction of an addition extending the north line of the existing house an additional 12' parallel to and within 5.4' of the north property line. Second Reading. ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to the THE PARKWAY NORTH PUD SIGNAGE PLAN, Parkway North sign plan to allow the proposed CARR AMERICA, 10 PARKWAY NORTH BLDG wall sign for the Markel Corporation on the 10 Parkway North building. First Reading, ORDINANCE AMENDING THE MUNICIPAL An ordinance amending the Municipal Code CODE RE GOVERNING CONSTRUCTION WORK to provide for regulations governing WITHIN VILLAGE RIGHTS -OF -WAY construction work within the rights -of -way by utility providers. First Reading. Trustee Rosenthal moved for passage.of the Consent Agenda and adoption of the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -00 -10 APPROVING A Trustee Heuberger reported that Lakota Group SPECIAL USE FOR A RESTAURANT IN was asked to submit a report to the Village BUILDING ONE AND AMENDING THE FINAL regarding the desirability of having the DEVELOPMENT PLAN TO PERMIT CHANGES Stoney River Steak House in Building One. TO BUILDING ONE; AND ORDINANCE Lakota Group made three suggestions which 0 -00 -11 AMENDING THE SIGN CRITERIA they felt would help to integrate the TO ALLOW THE BARNES & NOBLE SIGN, restaurant with the remainder of the downtown DEERFIELD SQUARE, CRM PROPERTIES area. Those suggestions are: (1) that GROUP, SECOND .READING the restaurant be open for lunch; (2) that there be outdoor dining in the Plaza during the warm weather months; and (3) that the fagade of the side of the restaurant facing Deerfield Road be modified to provide for more visibility into the restaurant. In Trustee Heuberger's opinion, all three suggestions are good ones. Developer Charles Malk was in attendance to respond,to Lakota Group's suggestions. Though acknowledging that the suggestions have some merit, in his opinion, the restaurant has been well designed, will be competently managed, and will be successful. He asked that the Board not try to be micromanagers and added that an attempt to force unnecessary restrictions on Stoney River might result in losing them as a tenant. The issue was discussed at length. Architect and Deerfield resident Michael Miller commented that in his opinion a restaurant is not an appropriate use for that corner of the site. He also commented on other aspects of the development that he felt could have been done better. When discussion of the restaurant was completed, it was decided that the agenda item should be divided into two separate ordinances, one concerning the restaurant and the other concerning Barnes and Noble. Trustee Ragona made a motion to approve a special use for a restaurant in Building One and an amendment to the final development plan to permit changes to Building One. Trustee Rosenthal seconded the motion. The motion passed by the following vote: F AYES: Ragona, Rosenthal, Seiden, Swanson (4) NAYS: Heuberger (1) RECUSED: Harris (1) Regarding Barnes & Noble, Trustee Seiden commented that he doesn't approve of allowing their store to have 3' letters instead of the permitted 2' letters. He feels the 2' letters will be readable, and that allowing a larger sign for this tenant will encourage other tenants to also ask for larger signs. Trustee Swanson responded that the height of the Barnes & Noble store justifies the larger size signage. In addition, Barnes & Noble is forgoing an allowable sign, so granting a larger one is a good compromise.. Jules Beskin of the ARC agreed with Trustee Swanson that 2' letters would look too small on the Barnes and Noble store. Mr. Malk commented that Whole Foods will be requesting a 30" sign but, to his knowledge, no other tenant will be requesting a larger than 2' sign. After further discussion, Trustee Ragona made a motion to approve the 3' sign for Barnes & Noble. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Swanson (4) NAYS: Seiden (1) RECUSED: Harris (1) NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT This agenda item will be held over until the FOR STREETSCAPE DESIGN SERVICES the next meeting. FOR THE SOUTHEAST AND SOUTHWEST QUADRANTS OF THE VILLAGE CENTER PROPOSAL TO ESTABLISH A RETIREE Mr. Valentine proposed that the Village HEALTH SAVINGS PLAN THROUGH THE establish a retiree health care plan through ICMA RETIREMENT CORPORATION the ICMA Retirement Corporation. The plan would permit a retiring employee to set aside dollars from any accumulated but unused vacation and sick leave and use it in retirement to pay for approved.medical expenses. Money would go into the fund on a pre -tax basis and would come out on a non -tax basis, so long as it was used to pay for qualifying medical expenses. There would be no cost to the Village to administer the plan. The Board discussed the plan for several minutes before concluding that they need more information before making a decision on whether or not to adopt it. Mr. Valentine will provide the additional information. The retiree health care plan will be on the agenda of the April 17th meeting. DISCUSSION IMPACT FEES Mayor Forrest reported that the Village has received the final payment for the Optima impact fees, the Phase 1 Jewish Federation impact fees and, just recently, the final payment of the Kogen impact fees for Bristol Estates. The total amount collected is $2,216,874. This money has been distributed to.the various taxing 3 bodies, with the largest amounts going to the park district ($1,115,283), School District 109 ($507,424), and School District 113 ($248,841). TEARDOWNS Trustee Seiden asked that staff reexamine the issue of teardowns to see if the Village is doing all that can be done to protect residents from having the ambiance of their neighborhoods negatively impacted by construction that is too large for its surroundings. Mayor Forrest responded that this is a difficult issue that communities all over. the country are facing, with little success that he is aware of. Although this matter has been studied before, he directed staff to look at it again. TOLLWAY MEETING Trustee Ragona reported that the tollway will host a meeting Tuesday at 7:30 P.M. at Village Hall in which they will discuss the results of their noise study. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss personnel matters, followed by an open meeting on the budget. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:17 P.M. APPROVED: ATTEST: 1 Village Clerk i"M 4 Mayor VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report April 3 2000 Southwest Quadrant (Deerfield Square): Coldwell Banker has occupied space in the new four story office building. Demolition work will begin this week on the vacant ReMax building. ➢ Robert York Avenue has been opened south of Deerfield Road to access the office building. The new boulevard entrance off of Deerfield Road will not be opened until Walgreens occupies its new facility later this month. ➢ Bank One will open its new building this Friday, April 7h Steel work-is underway on building 93. Work will occur on both sides of the existing Walgreens store until they relocate and the building is demolished. r Whole Foods has confirmed that their target date to open is early August. ➢ Alley Cleaners will move its trailer this week to the former Transformation property across from the Post Office. They will operate from there until their new building in Deerfield Centre is ready for occupancy in late August. Southeast Quadrant (Deerfield Centre): ➢ Construction work remains on schedule. The underground stormwater detention basin is substantially completed ➢ Masonry work has begun along Waukegan Road. It is expected that this work will be completed before the ri ght -turn lane improvement begins at Waukegan and Deerfield Roads. South Commons: The James Company has begun construction of the first villa unit. Last week, the concrete sidewalk on the south side of Osterman Avenue between the railroad tracks and One Deerfield Place was installed. 1 1