03/20/2000March 20, 2000
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, March 20, 2000 at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Village
Attorney James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Heuberger made a motion to approve
.the minutes of the previous meeting. Trustee
Ragona seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Heuberger
.seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the December Treasurer's Report. Sales Tax
receipts for February (November 1999 sales) are 4% above last year (November 1998
sales). The twelve month total is -10% above last year. As of February 29, 2000,
100% of cash was invested at an average interest rate of 5.88 %, which compares
with an average rate of 5.69% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the
COMMUNITY DEVELOPMENT Report on Departmental Objectives for the
Department of Community Development. After
encouraging everyone to fill out and return their census forms, Mrs. Houpt
reported that:
• Since the Village was last rated by the
Community Rating System, Deerfield's
rating has improved from 9 to 8, which will
result in a reduced premium for
those who purchase flood insurance.
• 428 building permits were issued during
the past six months, compared to 421
during the same time period a year ago.
The construction value represented by
the permits is $27,700,156. During this
reporting period, 1010 inspections
were performed.
• About half the permits issued during this
reporting period were for
residential maintenance, with many homes
from the 1950's being upgraded.
• Though Deerfield's building permit fees
are lower than most other communities
in the area, they still more than cover
the expenses of the department.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant and South Commons.
PUBLIC COMMENT There was no Public Comment.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR APPROVAL
OF FINAL PLAT OF SUBDIVISION, 1055
MEADOWBROOK LANE INTO FOUR LOTS,
HARRIS AND FOREMAN
substantial conformance to the pre
REPORTS
The Plan Commission held a workshop meeting
on February 24th at which they reviewed the
final plat of resubdivision for the property
at 1055 Meadowbrook'Lane into four lots. By
a vote of 4 -0 it is their recommendation that
the final plat of resubdivision is in
Liminary plat of subdivision.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission. Trustee Swanson seconded the
motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT February 24th. It is their recommendation
TO THE PARKWAY NORTH CENTER PUD that Carr America's request for an amendment
SIGNAGE PLAN (CARR AMERICA, 10 to the Parkway'North Center sign plan to
PARKWAY NORTH BUILDING allow the proposed wall sign for the Markel
Corporation on the 10 Parkway North building
be approved. The motion passed 4 -0.
Jason Wisnefski of the Lakota Group was in
attendance on behalf of Carr America. He explained that the Lakota Group was
asked by a homeowners association to explore the possibility of moving the Markel
Corporation sign location from the west end of the north face of the building to
the east end of the north face to lessen the impact on the homes on the north
side of Deerfield Road. It is the Lakota Group's recommendation that the sign be
erected in its proposed and Plan Commission approved location on the west end.
Mr. Wisnefski explained that the proposed sign:
• Is smaller than permitted
• Will be internally illuminated, with a minimal impact light level
• Will be in the most easily seen location for those entering the Parkway North
Center, and
• Will be well screened by existing trees, even in winter
After discussion, Trustee Heuberger made a
motion to accept the report and recommendation of the Plan Commission and to
direct the Village Attorney to. prepare an ordinance. Trustee Swanson seconded
the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -00 -08 AUTHORIZING A An ordinance approving a special use for
SPECIAL USE FOR OUTDOOR SEATING, Shaw's Seafood Grill to permit outdoor
SHAW'S SEAFOOD GRILL, 660 LAKE seating. Second Reading.
COOK ROAD
2
1
1
ORDINANCE GRANTING A SIDEYARD An ordinance approving a sideyard variation
VARIATION, MICHAEL KREDA, 542 to Michael Kreda for his property at 542
MALLARD LANE Mallard Lane. The variation would permit
construction of an addition extending the
north line of the existing house an additional 12' parallel to and within 5.4'
the north property line. First Reading.
In response to a letter to the Village from
the Kreda's architect, Trustee Ragona asked for a waiver of the rules to permit
the Mallard Lane variation to be approved on First Reading. Trustee Heuberger
seconded the motion. Trustee Rosenthal noted that the letter did not state a
reason for requesting the waiver. After discussion, Mayor Forrest asked for a
roll call. The request for a waiver of the rules failed to pass. The vote was
as follows:
of
AYES: Harris., Ragona (2)
NAYS: Heuberger, Rosenthal, Seiden, Swanson (4)
This will therefore stand as a First Reading.
Trustee Rosenthal made a motiop to adopt the
Shaw's Seafood Grill ordinance. Trustee Ragona seconded the motion. The motion
passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE APPROVING A SPECIAL USE
FOR A RESTAURANT IN BUILDING 1,
AMENDMENT TO THE FINAL DEVELOPMENT
PLAN TO PERMIT CHANGES TO BUILDING
1, AMENDMENT TO THE SIGN CRITERIA
TO ALLOW THE BARNES & NOBLE SIGN,
DEERFIELD SQUARE /CRM PROPERTIES
OLD BUSINESS
An ordinance approving a special use for a
restaurant in Building 1, amendment to the
final development plan to permit changes to
building 1, and an amendment to the sign
criteria to allow the Barnes & Noble sign -
Deerfield Square /CRM Properties Group. First
Reading.
Trustee Seiden commented that he is concerned
that permitting a 3' sign for Barnes & Noble may set a precedent for other stores
that will be opening in the Village Center. Trustee Swanson responded that the
height of the building is the justification for the larger sign. Mayor Forrest
commented that this matter can be discussed more fully at the next meeting.
AUTHORIZATION FOR MAYOR TO SIGN The Park District has reviewed the inter -
INTERGOVERNMENTAL AGREEMENT WITH governmental agreement prepared by the
PARK DISTRICT RE WATER SYSTEM Village Attorney regarding the proposed water
IMPROVEMENTS AT MITCHELL PARK system improvements at Mitchell Park. Their
Counsel is recommending that on Page 3, the
last sentence of Item 4 be changed to say, "The scope and timing of the court
surface maintenance shall be on regular three to six year intervals at the
discretion of the Park District. The fence and lighting structures shall be
addressed on an as needed basis." Staff sees no problem with the suggested
change and recommends approval of the agreement.
Trustee Rosenthal made a motion.to authorize
Mayor Forrest to sign the intergovernmental agreement with the park district re
3
water system improvements at Mitchell Park,. as amended. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None
RESOLUTION R -00 -04 AUTHORIZING A resolution approving a.settlement for
SETTLEMENT OF LITIGATION, the property at 750 Central Avenue in the
ACQUISITION OF 750 CENTRAL AVENUE amount of $935,000 and also for the property
AND 760 OSTERMAN AVENUE at 760 Osterman Avenue in the amount of
$605,000. Both of these properties are owned
by HD Electric. 750 Central will become part of the South Commons Development,
and 760 Osterman will become part of.Deerfield Square.
Trustee Ragona made a motion to approve the
settlement for 750 Central in the amount of $935,000. Trustee Rosenthal seconded.
the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None ( 0 )
Trustee Rosenthal made a motion to approve
the settlement for 760 Osterman Avenue in the amount of $605,000. Trustee
Heuberger seconded the motion.. The motion passed by the following vote:
AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
RECUSED: Harris (1)
NEW BUSINESS
RESOLUTION R -00 -05 AUTHORIZING The Village's bond volume cap for 2000 is
REALLOCATION OF YEAR 2000 VOLUME $915,000. The Village does not plan to use
CAP OF PRIVATE ACTIVITY BOND its bond cap and has received four requests
the Village of Bedford Park,
for 3% of its value, which is
be accepted.
to purchase it. The highest offer is from
which has offered to purchase the bond volume cap
$27,450. Mr. Valentine recommends that their offer
After-discussion, Trustee Heuberger made a
motion -to adopt a resolution selling the Village's 2000 bond volume cap of
$915,000 for a 3% fee. Trustee Swanson seconded the motion. The motion passed
by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None ( 0 )
ANALYSIS AND AWARD OF BID FOR Ten bids were received for construction of
MITCHELL PARK RESERVOIR AND the Mitchell Park reservoir and pumping
PUMPING STATION station. The proposed construction includes
a 2.0 million gallon below grade storage
reservoir, a 6.0 million gallon per day (mgd) pumping station, 2000 feet of water
main, site piping, grading and landscaping, as well as abandoning and demolishing
the existing pumping station. Baxter and Woodman, Mr. Soyka, and Mrs. Little
recommend that the contract be awarded to low bidder Ornelas Construction Company
in an amount not to exceed $3,091,500.
4
1
After Carolyn Greeves of Baxter and Woodman
had responded to several questions from Board members, Trustee Heuberger made a
motion to award the contract to Ornelas Construction Company in an amount not to
exceed $3,091,500. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN Baxter & Woodman has planned and developed
AMENDMENT TO BAXTER & WOODMAN the water system improvements from the outset
ENGINEERING SERVICES AGREEMENT, of the project. The work has evolved into
WATER SYSTEM IMPROVEMENT PROJECT several interrelated projects: Mitchell Park
reservoir and pumping station, water
transmission main, North feed booster.station, distribution water main, roadway
improvements and Richfield Reservoir pumping modifications. Baxter & Woodman
proposes to complete the additional design work for water main and roadway
improvements for a cost not to exceed $86,000. This increases the final design
services not -to- exceed fee to $388,000. Mrs. Little recommends that the Board
approve an amendment to the Water System Improvements Engineering Services
Agreement to increase the not -to- exceed fee for final design services to
$388,000.
The Mitchell Park reservoir and pumping
station have been successfully designed and recently bid by Baxter and Woodman.
They propose to.perform construction engineering services for the project. They
estimate that over 2600 man hours will be necessary to complete the project.
Their fee is based on actual work time performed plus reimbursement of out -of-
pocket expenses, which in total will not exceed $213,000. Mrs. Little recommends
that the Engineering Services Agreement be amended to include the engineer's fee
for the construction related services for the Mitchell Park reservoir and pumping
station in an amount not to exceed $213,000.
Trustee Ragona made a motion to increase the
previously approved scope of services contract by $86,000 for a new not -to- exceed
amount of $388,000. Trustee Heuberger seconded the motion. The motion passed by
the following vote:
AYES:- Harris, Neuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
Trustee Ragona made a motion to amend the
Engineering Agreement by adding an amount not -to- exceed $213,000 for construction
related services for the Mitchell Park reservoir and pumping station. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
DISCUSSION
WELCOME ZIPPY'S Trustee Heuberger welcomed the new Zippy's
Restaurant to Deerfield. Zippy's opened over
the weekend.
5
RACIAL PROFILING MEETING Chief Anderson reported on a meeting held
last Friday between Reverend Jesse Jackson
and other clergy members and suburban chiefs of police. The topics included
racial profiling, community policing, hiring practices and other matters.
NORTHERN REALTY /ARC DISCUSSION In a letter to the Village Manager dated
March 10th, Northern Realty's Michael Tobin
discussed differences of opinion that arose at the last Appearance Review
Commission meeting regarding signage for the Village Centre development. Mr.
Tobin asked for clarification of the ordinance, help with expediting the approval
process, and direction on how to proceed. Mr. Tobin was asked to appear at the
Board meeting to discuss the matter. Also in attendance were ARC Chairman
Richard Coen and several other members of the commission.
For nearly an hour the Board, Mr. Tobin, and
ARC members discussed their interpretations of the size and amount of signage
allowed by the ordinance, when signage requires a variation, under what
conditions the ARC may deny proposed signage, and other matters of policy and
procedure. The Mayor and several Board members expressed support for the ARC and
praised the professionalism of the work they do. The ARC will continue to have
latitude in making their decisions, but at the request of Mayor Forrest will
study their procedures to see if there are ways to expedite the approval process.
Disagreements with an ARC opinion can be appealed to the Board of Trustees,
usually within two weeks.
EXECUTIVE SESSION
Mayor Forrest asked
for a motion to go into
Executive Session to
discuss litigation.
Trustee Ragona so moved. Trustee
Heuberger seconded. the
motion. The motion
passed by the following vote:
AYES: Harris, He Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Ragona made a motion to adjourn the
meeting. Trustee Heuberger seconded the motion. The motion passed unanimously.
The meeting was adjourned at 10:00 P.M.
ATTEST:
Village Clerk
APPROVED:
N
Mayor
i
I�
U
1
1
VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report March 20, 2000
Southwest Quadrant (Deerfield Square):
➢ Coldwell Banker is expected to occupy space in the new office building by the end of
March. Interior work on the new doctors' offices is proceeding as planned.
➢ Work will begin on the retaining wall for building #7 (the old fire station site) within the
next two weeks.
➢ The Village has reached a settlement on the final price for the H.D. Electric property at
750 Central Avenue in the amount of $935,000. The Preliminary Just Compensation was
$920,000.
Southeast Quadrant (Deerfield Centre):
➢ Work continues on the Blockbuster building which should be turned over for interior
buildout by the end of the month.
➢ Steel framing work should be completed by mid - April. The contractor intends to start the
`masonry along Waukegan Road so that it is completed before the right -turn lane project
begins.
South Commons:
➢ The Village has approved foundation plans for the rowhome and villa models.
➢ The James. Company has completed the concrete work for their monument sign at
Osterman and Robert York Avenues.