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03/20/2000March 20, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 20, 2000 at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Village Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Heuberger made a motion to approve .the minutes of the previous meeting. Trustee Ragona seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Heuberger .seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the December Treasurer's Report. Sales Tax receipts for February (November 1999 sales) are 4% above last year (November 1998 sales). The twelve month total is -10% above last year. As of February 29, 2000, 100% of cash was invested at an average interest rate of 5.88 %, which compares with an average rate of 5.69% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the COMMUNITY DEVELOPMENT Report on Departmental Objectives for the Department of Community Development. After encouraging everyone to fill out and return their census forms, Mrs. Houpt reported that: • Since the Village was last rated by the Community Rating System, Deerfield's rating has improved from 9 to 8, which will result in a reduced premium for those who purchase flood insurance. • 428 building permits were issued during the past six months, compared to 421 during the same time period a year ago. The construction value represented by the permits is $27,700,156. During this reporting period, 1010 inspections were performed. • About half the permits issued during this reporting period were for residential maintenance, with many homes from the 1950's being upgraded. • Though Deerfield's building permit fees are lower than most other communities in the area, they still more than cover the expenses of the department. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southeast Quadrant, the Southwest Quadrant and South Commons. PUBLIC COMMENT There was no Public Comment. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR APPROVAL OF FINAL PLAT OF SUBDIVISION, 1055 MEADOWBROOK LANE INTO FOUR LOTS, HARRIS AND FOREMAN substantial conformance to the pre REPORTS The Plan Commission held a workshop meeting on February 24th at which they reviewed the final plat of resubdivision for the property at 1055 Meadowbrook'Lane into four lots. By a vote of 4 -0 it is their recommendation that the final plat of resubdivision is in Liminary plat of subdivision. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission. Trustee Swanson seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT February 24th. It is their recommendation TO THE PARKWAY NORTH CENTER PUD that Carr America's request for an amendment SIGNAGE PLAN (CARR AMERICA, 10 to the Parkway'North Center sign plan to PARKWAY NORTH BUILDING allow the proposed wall sign for the Markel Corporation on the 10 Parkway North building be approved. The motion passed 4 -0. Jason Wisnefski of the Lakota Group was in attendance on behalf of Carr America. He explained that the Lakota Group was asked by a homeowners association to explore the possibility of moving the Markel Corporation sign location from the west end of the north face of the building to the east end of the north face to lessen the impact on the homes on the north side of Deerfield Road. It is the Lakota Group's recommendation that the sign be erected in its proposed and Plan Commission approved location on the west end. Mr. Wisnefski explained that the proposed sign: • Is smaller than permitted • Will be internally illuminated, with a minimal impact light level • Will be in the most easily seen location for those entering the Parkway North Center, and • Will be well screened by existing trees, even in winter After discussion, Trustee Heuberger made a motion to accept the report and recommendation of the Plan Commission and to direct the Village Attorney to. prepare an ordinance. Trustee Swanson seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -00 -08 AUTHORIZING A An ordinance approving a special use for SPECIAL USE FOR OUTDOOR SEATING, Shaw's Seafood Grill to permit outdoor SHAW'S SEAFOOD GRILL, 660 LAKE seating. Second Reading. COOK ROAD 2 1 1 ORDINANCE GRANTING A SIDEYARD An ordinance approving a sideyard variation VARIATION, MICHAEL KREDA, 542 to Michael Kreda for his property at 542 MALLARD LANE Mallard Lane. The variation would permit construction of an addition extending the north line of the existing house an additional 12' parallel to and within 5.4' the north property line. First Reading. In response to a letter to the Village from the Kreda's architect, Trustee Ragona asked for a waiver of the rules to permit the Mallard Lane variation to be approved on First Reading. Trustee Heuberger seconded the motion. Trustee Rosenthal noted that the letter did not state a reason for requesting the waiver. After discussion, Mayor Forrest asked for a roll call. The request for a waiver of the rules failed to pass. The vote was as follows: of AYES: Harris., Ragona (2) NAYS: Heuberger, Rosenthal, Seiden, Swanson (4) This will therefore stand as a First Reading. Trustee Rosenthal made a motiop to adopt the Shaw's Seafood Grill ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE APPROVING A SPECIAL USE FOR A RESTAURANT IN BUILDING 1, AMENDMENT TO THE FINAL DEVELOPMENT PLAN TO PERMIT CHANGES TO BUILDING 1, AMENDMENT TO THE SIGN CRITERIA TO ALLOW THE BARNES & NOBLE SIGN, DEERFIELD SQUARE /CRM PROPERTIES OLD BUSINESS An ordinance approving a special use for a restaurant in Building 1, amendment to the final development plan to permit changes to building 1, and an amendment to the sign criteria to allow the Barnes & Noble sign - Deerfield Square /CRM Properties Group. First Reading. Trustee Seiden commented that he is concerned that permitting a 3' sign for Barnes & Noble may set a precedent for other stores that will be opening in the Village Center. Trustee Swanson responded that the height of the building is the justification for the larger sign. Mayor Forrest commented that this matter can be discussed more fully at the next meeting. AUTHORIZATION FOR MAYOR TO SIGN The Park District has reviewed the inter - INTERGOVERNMENTAL AGREEMENT WITH governmental agreement prepared by the PARK DISTRICT RE WATER SYSTEM Village Attorney regarding the proposed water IMPROVEMENTS AT MITCHELL PARK system improvements at Mitchell Park. Their Counsel is recommending that on Page 3, the last sentence of Item 4 be changed to say, "The scope and timing of the court surface maintenance shall be on regular three to six year intervals at the discretion of the Park District. The fence and lighting structures shall be addressed on an as needed basis." Staff sees no problem with the suggested change and recommends approval of the agreement. Trustee Rosenthal made a motion.to authorize Mayor Forrest to sign the intergovernmental agreement with the park district re 3 water system improvements at Mitchell Park,. as amended. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None RESOLUTION R -00 -04 AUTHORIZING A resolution approving a.settlement for SETTLEMENT OF LITIGATION, the property at 750 Central Avenue in the ACQUISITION OF 750 CENTRAL AVENUE amount of $935,000 and also for the property AND 760 OSTERMAN AVENUE at 760 Osterman Avenue in the amount of $605,000. Both of these properties are owned by HD Electric. 750 Central will become part of the South Commons Development, and 760 Osterman will become part of.Deerfield Square. Trustee Ragona made a motion to approve the settlement for 750 Central in the amount of $935,000. Trustee Rosenthal seconded. the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None ( 0 ) Trustee Rosenthal made a motion to approve the settlement for 760 Osterman Avenue in the amount of $605,000. Trustee Heuberger seconded the motion.. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) RECUSED: Harris (1) NEW BUSINESS RESOLUTION R -00 -05 AUTHORIZING The Village's bond volume cap for 2000 is REALLOCATION OF YEAR 2000 VOLUME $915,000. The Village does not plan to use CAP OF PRIVATE ACTIVITY BOND its bond cap and has received four requests the Village of Bedford Park, for 3% of its value, which is be accepted. to purchase it. The highest offer is from which has offered to purchase the bond volume cap $27,450. Mr. Valentine recommends that their offer After-discussion, Trustee Heuberger made a motion -to adopt a resolution selling the Village's 2000 bond volume cap of $915,000 for a 3% fee. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None ( 0 ) ANALYSIS AND AWARD OF BID FOR Ten bids were received for construction of MITCHELL PARK RESERVOIR AND the Mitchell Park reservoir and pumping PUMPING STATION station. The proposed construction includes a 2.0 million gallon below grade storage reservoir, a 6.0 million gallon per day (mgd) pumping station, 2000 feet of water main, site piping, grading and landscaping, as well as abandoning and demolishing the existing pumping station. Baxter and Woodman, Mr. Soyka, and Mrs. Little recommend that the contract be awarded to low bidder Ornelas Construction Company in an amount not to exceed $3,091,500. 4 1 After Carolyn Greeves of Baxter and Woodman had responded to several questions from Board members, Trustee Heuberger made a motion to award the contract to Ornelas Construction Company in an amount not to exceed $3,091,500. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN Baxter & Woodman has planned and developed AMENDMENT TO BAXTER & WOODMAN the water system improvements from the outset ENGINEERING SERVICES AGREEMENT, of the project. The work has evolved into WATER SYSTEM IMPROVEMENT PROJECT several interrelated projects: Mitchell Park reservoir and pumping station, water transmission main, North feed booster.station, distribution water main, roadway improvements and Richfield Reservoir pumping modifications. Baxter & Woodman proposes to complete the additional design work for water main and roadway improvements for a cost not to exceed $86,000. This increases the final design services not -to- exceed fee to $388,000. Mrs. Little recommends that the Board approve an amendment to the Water System Improvements Engineering Services Agreement to increase the not -to- exceed fee for final design services to $388,000. The Mitchell Park reservoir and pumping station have been successfully designed and recently bid by Baxter and Woodman. They propose to.perform construction engineering services for the project. They estimate that over 2600 man hours will be necessary to complete the project. Their fee is based on actual work time performed plus reimbursement of out -of- pocket expenses, which in total will not exceed $213,000. Mrs. Little recommends that the Engineering Services Agreement be amended to include the engineer's fee for the construction related services for the Mitchell Park reservoir and pumping station in an amount not to exceed $213,000. Trustee Ragona made a motion to increase the previously approved scope of services contract by $86,000 for a new not -to- exceed amount of $388,000. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES:- Harris, Neuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) Trustee Ragona made a motion to amend the Engineering Agreement by adding an amount not -to- exceed $213,000 for construction related services for the Mitchell Park reservoir and pumping station. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) DISCUSSION WELCOME ZIPPY'S Trustee Heuberger welcomed the new Zippy's Restaurant to Deerfield. Zippy's opened over the weekend. 5 RACIAL PROFILING MEETING Chief Anderson reported on a meeting held last Friday between Reverend Jesse Jackson and other clergy members and suburban chiefs of police. The topics included racial profiling, community policing, hiring practices and other matters. NORTHERN REALTY /ARC DISCUSSION In a letter to the Village Manager dated March 10th, Northern Realty's Michael Tobin discussed differences of opinion that arose at the last Appearance Review Commission meeting regarding signage for the Village Centre development. Mr. Tobin asked for clarification of the ordinance, help with expediting the approval process, and direction on how to proceed. Mr. Tobin was asked to appear at the Board meeting to discuss the matter. Also in attendance were ARC Chairman Richard Coen and several other members of the commission. For nearly an hour the Board, Mr. Tobin, and ARC members discussed their interpretations of the size and amount of signage allowed by the ordinance, when signage requires a variation, under what conditions the ARC may deny proposed signage, and other matters of policy and procedure. The Mayor and several Board members expressed support for the ARC and praised the professionalism of the work they do. The ARC will continue to have latitude in making their decisions, but at the request of Mayor Forrest will study their procedures to see if there are ways to expedite the approval process. Disagreements with an ARC opinion can be appealed to the Board of Trustees, usually within two weeks. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss litigation. Trustee Ragona so moved. Trustee Heuberger seconded. the motion. The motion passed by the following vote: AYES: Harris, He Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:00 P.M. ATTEST: Village Clerk APPROVED: N Mayor i I� U 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report March 20, 2000 Southwest Quadrant (Deerfield Square): ➢ Coldwell Banker is expected to occupy space in the new office building by the end of March. Interior work on the new doctors' offices is proceeding as planned. ➢ Work will begin on the retaining wall for building #7 (the old fire station site) within the next two weeks. ➢ The Village has reached a settlement on the final price for the H.D. Electric property at 750 Central Avenue in the amount of $935,000. The Preliminary Just Compensation was $920,000. Southeast Quadrant (Deerfield Centre): ➢ Work continues on the Blockbuster building which should be turned over for interior buildout by the end of the month. ➢ Steel framing work should be completed by mid - April. The contractor intends to start the `masonry along Waukegan Road so that it is completed before the right -turn lane project begins. South Commons: ➢ The Village has approved foundation plans for the rowhome and villa models. ➢ The James. Company has completed the concrete work for their monument sign at Osterman and Robert York Avenues.