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02/21/2000February 21, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, February 21, 2000 at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Village Attorney James Stucko and Assistant to the Village Manager Diane 1Vlikula. APPROVAL OF MINUTES Trustee Ragona made a motion, seconded by Trustee Heuberger, to approve the minutes of the previous meeting. The motion passed unanimously. DEPARTMENTAL OBJECTIVES Chief of Police Pat Anderson presented the annual report of the police department and answered questions of the Board regarding it. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the January Treasurer's Report. Sales Tax for January (October 1999 sales) is 11 % above last year (October 1998 sales). The twelve month total is 7 % above last year. As of January 31, 2000, 103.2% of cash was invested at an average interest rate of 5.8 %, which compares with an average rate of 5.4 % for the 90 -day Treasury Bill. PROCLAMATION Mayor Forrest read a Proclamation proclaiming March Youth Art Month in Deerfield. Students from School District #109 (Kipling School) were in attendance to accept the proclamation. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. .PUBLIC COMMENT There was no public comment. REP RT REPORT AND RECOMMENDATION The Plan Commission held a public hearing on January PLAN COMMISSION RE REQUEST 27th on a petition from Shaw's Seafood Grill, 660 Lake FOR SPECIAL USE FOR OUTDOOR Cook Road for a Special Use for outdoor seating. It is SEATING - SHAW'S SEAFOOD GRILL their unanimous recommendation that the Special Use be granted. Questions were raised regarding sufficient parking for the additional seating. It was confirmed that Shaw's has a cross parking agreement for 18 spaces at the 570 Lake Cook Road property. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission approving the Special Use for outdoor seating and directing the Village Attorney to prepare the necessary ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. • a W A ORDINANCE 0 -00 -05 EXPANDING An Ordinance Amending the Municipal Code by THE JURISDICTION OF THE expanding the jurisdiction of the Appearance Review APPEARANCE REVIEW Commission. Second reading. COMMISSION ORDINANCE GRANTING SIDEYARD VARIATION AT 1006 JOURNAL PLACE ORDINANCE ALLOWING OUTDOOR LIQUOR SALES AT RESTAURANTS An Ordinance Granting a Sideyard Variation at 1006 Journal Place to allow the reconstruction of a porch structure on an existing concrete foundation. First reading. An Ordinance Amending the Municipal Code - Alcoholic Beverages to allow for outdoor liquor sales at restaurants which have been issued liquor licenses. First reading. Mayor Forrest announced that, in light of new information received since the .last meeting, the sideyard variation at 1006 Journal Place should be removed from the Consent Agenda. Trustee Ragona moved for passage of the Consent Agenda and adoption of the ordinance. The motion was seconded by Trustee Seiden. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) Mayor Forrest recommended that the variation petition for 1006 Journal Place be referred back to the Board of Zoning Appeals for further review and consideration.. Trustee Seiden moved, seconded by Trustee Ragona, to refer the matter back to the BZA. The motion passed unanimously. -2- 1 1 1 OLD BUSINESS ORDINANCE ESTABLISHING The Ordinance establishing a Video Rental Tax was on VIDEO RENTAL TAX the agenda for first reading. Trustee Swanson stated that he is opposed the tax because it sends the wrong message regarding the downtown redevelopment project. It is his opinion that the tax would do more economic harm than good. Residents Edwin Seidman, 650 Orchard and Paul Kasriel, 1050 Peachtree voiced objections to the proposed tax arguing that it is not necessary nor fair to residents. Trustee Heuberger responded that it is a nominal tax that should not be a burden on anyone. It is a user tax and, although nominal, it will over the balance of the TIF District contribute significant dollars. Trustee Rosenthal commented that, although she opposed the Special Use allowing Blockbuster at that location, she will support the tax since the Board has a fiduciary responsibility to see that the downtown redevelopment is completed as planned. She stated that it would be most unlikely, given the small amount of the tax, that anyone would drive outside Deerfield to rent videos simply to avoid paying it. Trustee Ragona stated that he will support the tax because it is really a user fee in that only those who choose to shop at that location will pay the tax. He emphasized the fact that debt service on the bonds sold for TIF must be paid from revenues generated from the new development or it will fall on the property owners in Deerfield. Trustee Seiden responded that the revenue projections from a video rental tax will be diminimus, and that the video use should not be singled out for a specific tax. Mayor Forrest commented that the Village does not impose several taxes that it could as a Home Rule community. For the past nine years, the Village has reduced the actual amount levied for property taxes. He cautioned that, with the impact internet sales may have on municipalities, other sources of revenue may have to be considered to maintain existing levels of service. The Video Tax Ordinance stood as first reading. NEW BUSINESS AUTHORIZATION TO Director of Public Works/Engineering James Soyka PURCHASE ASPHALT ROLLER reported that three bids were received for replacement of a 1984 asphalt roller. The bids with trade in ranged from $23,350 to $27,200. An amount of $32,000 was budgeted for this equipment. Mr. Soyka recommended that the bid be awarded to the low bidder, Burris Equipment Company, in an amount not to exceed $23,350. Trustee Ragona moved, seconded by Trustee Heuberger, to award the bid to Burris Equipment Company in an amount not to exceed $23,350. The motion passed on the following vote. AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) -3- ENGINEERING FOR 2000 The Board discussed a proposal to retain an STREET REHABILITATION engineering consultant for the 2000 Street Rehabilitation PROGRAM Program. The following streets will be included in the 2000 Program: Brierhill Road (Deerfield Road to south end); Fair Oaks (Park Avenue to Waukegan Road); Park Avenue (Hazel Avenue to Greenwood Avenue) These sections ' of street amount to approximately one mile. Ciorba Group has proposed to complete the design and construction engineering for the project for $58,500 plus the cost of material testing which is approximately $3,000. Trustee Rosenthal moved to retain the Ciorba Group to perform professional engineering services for an amount not to exceed $58,500 plus the cost of material testing. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) DISCUSSION WATER REPORT Mayor Forrest complimented staff on a recent Water Consumer report filed by the Department of Public Works & Engineering. The. Federal Environmental Protection Agency wrote the Village to say it was one of the best reports filed and that they would like to use it as a sample report for other communities. MEETINGS Trustee Seiden reported that Trustee Rosenthal and he recently met with a committee of the Park District to continue discussion on a new senior center. Also, the second "Trustee in the Town" is scheduled for Saturday, February 26th from 9 A.M. to Noon at Bank One. SOLID WASTE Trustee Ragona reported that divestiture plans involving Allied Waste Systems are more complex than originally thought and, therefore, the process will take longer than expected. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition and litigation. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:16 P.M. -4- 1 1 1 LJ ATTEST: 1 1 �•a Lam% Village Clerk APPROVED: Mayor -5- VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report February 21. 2000 Southwest Quadrant (Deerfield Square): ➢ Osterman Plaza at the corner of Osterman Ave. and the railroad tracks has been demolished. ➢ Concrete Foundations have been poured for the east end of retail building 93 which will house Elizabeth Arden. ➢ The developer's construction manager has moved his office from next to Walgreens into the first floor of the 4 -story office building. ➢ Coldwell Banker should be completed with their buildout in a few weeks. At that time, the ReMax Building will be demolished. Southeast Quadrant (Deerfield Centre): ➢ Approximately 50% of the steel framing for building #1, on the corner of Deerfield & Waukegan, has been completed. It will take approximately 3 weeks to finish the balance of the framing. ➢ Approximately 80% of the precast concrete beams for building 42, the residential building,. have been put into place. These beams should be completed at the end of this week. ➢ The storm water retention basin is currently under construction and will be a benefit to the residents who live down stream. Work will continue on the retention basin for at least another month. South Commons: ➢ A majority of the underground utilities have been completed. ➢ The James Company have submitted their building plans and are on schedule to start building models of the villas and rowhomes. u 1