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01/03/2000January 3, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, January 3, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following. were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Heuberger made a motion to approve the minutes of the previous meeting. Trustee Ragona seconded the motion. Trustee Heuberger commented that the three sections on the abatements should be reworded, as the bond issues themselves are not being abated, just the 1999 levy for the bond issues. In the section regarding Christ United Methodist Church, Trustee Swanson asked that the minutes be reworded to clarify that the Village will purchase 187 square feet of property, and that a separate 185 square feet of property will be used as a temporary easement. A motion to approve the minutes.as amended passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. PUBLIC COMMENT There was no public comment. DEPARTMENT COMMENDATION, ROBERT Mayor Forrest presented Master Officer Robert C. OGDEN' Ogden with a Police Department Commendation for helping to save a man's life on December 81h with an automatic external defibrillator. Officer Ogden is the first Deerfield police officer to use the automatic external defibrillator. PROMOTION TO COMMANDER, ERIC Mayor Forrest announced the promotion of LUNDAHL Sergeant Eric Lundahl to Commander. A graduate of Northwestern University, Commander Lundahl has been on the Deerfield Police Force since 1980. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST TO APPROVE A December 9 "' It is their recommendation that PRELIMINARY PLAT OF RESUBDIVISION the petitioner's request for approval of a OF THE PROPERTY AT 1055 MEADOWBROOK preliminary plat of resubdivision of the LANE INTO FOUR LOTS, HARRIS /FOREMAN property at 1055 Meadowbrook Lane be approved with a waiver of the sidewalk requirement. The Plan Commission believes the waiver for sidewalks is appropriate as the existing homes in the subdivision have no sidewalks. The motion passed 5 -0. Don Fielding of Greengard Engineers, Inc. showed an artist's rendering of 1055 Meadowbrook with the proposed resubdivision into four lots. He explained that, with the exception of the sidewalk requirement, the four lots are fully conforming to Village and subdivision zoning requirements. No variations are being requested. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission approving the preliminary plat of resubdivision. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION AND REPORT AND on December 9Lh. It is their recommendation RECOMMENDATION OF VCDC RE REQUEST that Northern Realty Group /Mesirow Stein's TO APPROVE SPECIAL USES FOR request for special uses to permit BLOCKBUSTER VIDEO, SOPRAFFINA Sopraffina Restaurant, Starbucks Coffee, MARKETCAFFE, STARBUCKS COFFEE AND Blockbuster Video and Alley Cleaners, to be ALLEY CLEANERS, DEERFIELD CENTRE located in the Deerfield Centre development, be approved. The motion passed 5 -0. The Village Center Development Commission also reviewed the request of Deerfield Centre for approval of the four special uses. It is their recommendation that all four be approved. The motion passed 5 -0, with one abstention. Michael Tobin was in attendance to represent Mesirow Stein /Northern Realty. Michael Lukich of Gewalt Hamilton and Cheryl Silver Levin of Blockbuster Video were also in attendance. Trustee Swanson questioned the traffic impact of the four proposed businesses. Mr. Lukich explained that the revised traffic study is merely a refinement of the one done previously. The four businesses were not named in the first study, but are the same ones being proposed at this time. The worst case scenario presented would be for a Friday afternoon in December. Trustee Rosenthal expressed concern about the appropriateness of granting a special use for Blockbuster Video, stating that a video store is a destination stop that would probably be successful but would add nothing to the downtown. Mayor Forrest stated his concern about the lack of sales tax revenues generated by video stores, and Trustee Ragona questioned the convenience of the location, especially for pedestrians. These issues were discussed at length. Ms. Silver Levin discussed Blockbuster's reasons for selecting the proposed site. She agreed to provide the Village with statistics regarding the percentage of Blockbuster revenues from sales vs. rentals. Mayor Forrest asked that staff and the Village Attorney research the topic of charging sales tax on the rental of videos and report back at the next meeting. There being no opposition to the other three special uses, Trustee Rosenthal suggested that the Blockbuster special use be voted on separately. Trustee Ragona made a motion to accept the report and recommendation of the Plan Commission and the report and 2 recommendation of the VCDC to permit a special use for Blockbuster Video and to direct the Village Attorney to prepare an ordinance. Trustee Seiden seconded the motion. After additional discussion, the motion passed by the following vote: AYES: Harris, Ragona, Seiden, Swanson (4) NAYS: Rosenthal (1) RECUSED: Heuberger (1) Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and the report and recommendation of the VCDC to permit special uses for Sopraffina Marketcaffe, Starbucks Coffee and Alley Cleaners and to direct the Village Attorney to prepare an ordinance. Trustee Swanson seconded the motion. The motion passed, with all trustees voting for it, with the exception of Trustee Heuberger, who is recused. CONSENT AGENDA ORDINANCE 0 -00 -01 AMENDING SIGNAGE An ordinance amending the signage plan for PLAN FOR PARKWAY NORTH CENTER, CARR Parkway North Center to allow the proposed AMERICA wall sign for Fujisawa at the Three Parkway North building and the proposed wall sign for The Associates at the Four Parkway North building, with a sign modification for the area of each sign. Second Reading. ORDINANCE 0 -00 -02 AMENDING SIGNAGE An ordinance amending the Deerbrook Shopping PLAN FOR BRUNSWICK DEERBROOK LANES Center signage plan to permit the proposed signage for Brunswick Deerbrook Lanes. . Second Reading. ORDINANCE 0 -00 -3 APPROVING FINAL An ordinance approving the Final Development DEVELOPMENT PLAN FOR SAFEGUARD Plan for Safeguard Self Storage. Second SELF STORAGE, 125 S. PFINGSTEN Reading. Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO DISPOSE OF SURPLUS On December 27th. bids were opened for a 1995 PROPERTY, ABANDONED /UNCLAIMED 1995 abandoned, unclaimed Oldsmobile Aurora with OLDSMOBILE front end damage. Chief Anderson recommended that the bid be awarded to Integrity Auto Service, the only bidder, for the amount of $1,525.00. Trustee Rosenthal so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) DISCUSSION OF TELECOMMUNICATION In light of the current traffic problems CONTRACTORS WORKING IN VILLAGE on Waukegan.Road caused by the installation RIGHT -OF WAYS of telecommunication cable, Mayor Forrest 3 1 1 asked staff to review the Village's options in dealing with similar situations in the future. Mr. Franz reported that in 1998 the Illinois General Assembly took away some of the Village's authority over telecommun- ications. An Infrastructure Maintenance Fee was enacted to resolve economic issues, but the Village lost authority to govern what happens in the right -of- ways. The Village has had some success in policing work done in its own right - of -ways, but has had less success with right -of -ways maintained by IDOT, which provides little supervision of contractors or follow -up on projects. Staff has made inquiries to the Illinois Municipal League and other communities regarding what restrictions can be imposed on contractors. Mr. Franz suggested that amendments be made to the Municipal Code .regarding hours of operation, safety codes, and other matters. He will report back to the Board with additional recommendations after more study of the issue. Regarding water main damage. recently caused by a telecommunications contractor, Mr. Franz reported that the contractor has agreed to reimburse the Village for the cost of repairing the water main. Mr. Franz noted that for the next three days there will be closure on Waukegan Road southbound, south of Deerfield Road, for First Midwest Bank to make its connection to the utilities. This is related to the downtown redevelopment, not to telecommunications. The contractor will be confined to the hours of 9:00 A.M. to 3 :00 P.M. AUTHORIZATION FOR MAYOR TO SIGN Replacement of the deck of the Deerfield JOINT AGREEMENT RE DEERFIELD ROAD Road Bridge over the Middle Fork of the BRIDGE (MIDDLE FORE) North Branch the of Chicago River is scheduled for this spring. The Director of Public Works and Engineering recommends that the Mayor be authorized to sign the joint agreement with the State spelling out grant requirements. The agreement consists of the Local Agency Agreement for Federal Participation, the Local Agency Appropriation, and the Engineering Agreement. The State will pay 80% of the project cost, and the Village will pay 20%. Trustee Ragona made a motion to authorize Mayor Forrest to sign the agreement.. Trustee Swanson seconded the motion. The motion passed unanimously. RESOLUTION R -00 -01 APPROPRIATING MFT FUNDS FOR PHASE III OF DEER - FIELD ROAD BRIDGE PROJECT local agency. A resolution appropriating $74,000 in Motor Fuel Tax funds for Phase III of the Deerfield Road Bridge (Middle Fork) project. This is the value of the 20% share to be paid by the Trustee Rosenthal made a motion to pass the resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN Teng and Associates have agreed to perform AGREEMENT FOR CONSTRUCTION Phase III Engineering services during ENGINEERING SERVICES RE DEERFIELD construction of the Deerfield Road Bridge ROAD BRIDGE (MIDDLE FORK) (Middle Fork) for a fee,not to exceed 4 $38,000. 80% of this amount will be reimbursed by the State. Mr. Soyka recommends that the Board authorize Mayor Forrest to sign the Teng Phase III agreement. Trustee Rosenthal so moved. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None ( 0 ) DISCUSSION SENIOR CENTER UPDATE Trustee Seiden reported that he and Trustee Rosenthal will soon be attending another meeting with the Park District regarding a new senior center. Until the center becomes a reality, Trustee Seiden will wear a "Green and Still Growing" badge. Y2K SUPPLIES Trustee Ragona suggested that anyone who purchased extra canned goods and bottled water in anticipation of Y2K problems should consider donating those items to the Township Pantry. Trustee Seiden added that area churches would also be grateful for the donations. CHANGE IN MEETING DATE Mr. Franz reported that due to the Martin Luther King, Jr. holiday, the next Board of Trustees meeting will take place on Tuesday, January 18. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition and litigation. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:05 P.M. . ATTEST: Village Cl k APPROVED: yor 5 1 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report January 32000 Southwest Quadrant (Deerfield Square): ➢ Bart's Barber Shop has occupied space in Building #10 on Osterman Avenue. Il Forno's is in the process of completing interior work and will occupy the building shortly. ➢ Work continues on the five Phase I buildings. No specific dates have been established for occupancy, but several are planned for the first quarter of this year. ➢ CRM Properties has scheduled a public hearing with the Plan Commission on January 21"' to 'consider a special use for a restaurant in Building #1 and for signage for Barnes & Noble and Whole Foods. Southeast Quadrant (Deerfield Centre): ➢ On tonight's agenda are recommendations from the Plan Commission and the Village Center Development Commission on four special uses: Sopraffina Marketcaffe, Blockbusters, Starbucks Coffee and Alley Cleaners. ➢ Site work relating to underground utilities is essentially completed. Illinois Bell is still holding up completion of the foundation for the residential portion of the development. ➢ Structural steel is being erected for Building #3 adjacent to the Schwinn Bike Shop. South Commons: ➢ The closing on approximately five acres of the South Commons project occurred on December 3e, and the Village was paid $3.6 million. ➢ On January 8h, James intends to open its marketing trailer on Central Avenue.