01/03/2000January 3, 2000
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, January 3, 2000, at 8:00 P.M. The Clerk called the roll and announced
that the following. were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Heuberger made a motion to approve
the minutes of the previous meeting. Trustee
Ragona seconded the motion. Trustee Heuberger commented that the three sections
on the abatements should be reworded, as the bond issues themselves are not being
abated, just the 1999 levy for the bond issues. In the section regarding Christ
United Methodist Church, Trustee Swanson asked that the minutes be reworded to
clarify that the Village will purchase 187 square feet of property, and that a
separate 185 square feet of property will be used as a temporary easement. A
motion to approve the minutes.as amended passed unanimously.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant and South Commons.
PUBLIC COMMENT There was no public comment.
DEPARTMENT COMMENDATION, ROBERT Mayor Forrest presented Master Officer Robert
C. OGDEN' Ogden with a Police Department Commendation
for helping to save a man's life on December
81h with an automatic external defibrillator. Officer Ogden is the first
Deerfield police officer to use the automatic external defibrillator.
PROMOTION TO COMMANDER, ERIC Mayor Forrest announced the promotion of
LUNDAHL Sergeant Eric Lundahl to Commander. A
graduate of Northwestern University,
Commander Lundahl has been on the Deerfield Police Force since 1980.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST TO APPROVE A December 9 "' It is their recommendation that
PRELIMINARY PLAT OF RESUBDIVISION the petitioner's request for approval of a
OF THE PROPERTY AT 1055 MEADOWBROOK preliminary plat of resubdivision of the
LANE INTO FOUR LOTS, HARRIS /FOREMAN property at 1055 Meadowbrook Lane be approved
with a waiver of the sidewalk requirement.
The Plan Commission believes the waiver for sidewalks is appropriate as the
existing homes in the subdivision have no sidewalks. The motion passed 5 -0.
Don Fielding of Greengard Engineers, Inc.
showed an artist's rendering of 1055 Meadowbrook with the proposed resubdivision
into four lots. He explained that, with the exception of the sidewalk
requirement, the four lots are fully conforming to Village and subdivision zoning
requirements. No variations are being requested.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission approving the preliminary plat
of resubdivision. Trustee Heuberger seconded the motion. The motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION AND REPORT AND on December 9Lh. It is their recommendation
RECOMMENDATION OF VCDC RE REQUEST that Northern Realty Group /Mesirow Stein's
TO APPROVE SPECIAL USES FOR request for special uses to permit
BLOCKBUSTER VIDEO, SOPRAFFINA Sopraffina Restaurant, Starbucks Coffee,
MARKETCAFFE, STARBUCKS COFFEE AND Blockbuster Video and Alley Cleaners, to be
ALLEY CLEANERS, DEERFIELD CENTRE located in the Deerfield Centre development,
be approved. The motion passed 5 -0. The
Village Center Development Commission also reviewed the request of Deerfield
Centre for approval of the four special uses. It is their recommendation that
all four be approved. The motion passed 5 -0, with one abstention.
Michael Tobin was in attendance to represent
Mesirow Stein /Northern Realty. Michael Lukich of Gewalt Hamilton and Cheryl
Silver Levin of Blockbuster Video were also in attendance.
Trustee Swanson questioned the traffic impact
of the four proposed businesses. Mr. Lukich explained that the revised traffic
study is merely a refinement of the one done previously. The four businesses
were not named in the first study, but are the same ones being proposed at this
time. The worst case scenario presented would be for a Friday afternoon in
December.
Trustee Rosenthal expressed concern about the
appropriateness of granting a special use for Blockbuster Video, stating that a
video store is a destination stop that would probably be successful but would add
nothing to the downtown. Mayor Forrest stated his concern about the lack of
sales tax revenues generated by video stores, and Trustee Ragona questioned the
convenience of the location, especially for pedestrians. These issues were
discussed at length.
Ms. Silver Levin discussed Blockbuster's
reasons for selecting the proposed site. She agreed to provide the Village with
statistics regarding the percentage of Blockbuster revenues from sales vs.
rentals.
Mayor Forrest asked that staff and the
Village Attorney research the topic of charging sales tax on the rental of videos
and report back at the next meeting.
There being no opposition to the other three
special uses, Trustee Rosenthal suggested that the Blockbuster special use be
voted on separately.
Trustee Ragona made a motion to accept the
report and recommendation of the Plan Commission and the report and
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recommendation of the VCDC to permit a special use for Blockbuster Video and to
direct the Village Attorney to prepare an ordinance. Trustee Seiden seconded the
motion. After additional discussion, the motion passed by the following vote:
AYES: Harris, Ragona, Seiden, Swanson (4)
NAYS: Rosenthal (1)
RECUSED: Heuberger (1)
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and the report and
recommendation of the VCDC to permit special uses for Sopraffina Marketcaffe,
Starbucks Coffee and Alley Cleaners and to direct the Village Attorney to prepare
an ordinance. Trustee Swanson seconded the motion. The motion passed, with all
trustees voting for it, with the exception of Trustee Heuberger, who is recused.
CONSENT AGENDA
ORDINANCE 0 -00 -01 AMENDING SIGNAGE An ordinance amending the signage plan for
PLAN FOR PARKWAY NORTH CENTER, CARR Parkway North Center to allow the proposed
AMERICA wall sign for Fujisawa at the Three Parkway
North building and the proposed wall sign for
The Associates at the Four Parkway North building, with a sign modification for
the area of each sign. Second Reading.
ORDINANCE 0 -00 -02 AMENDING SIGNAGE An ordinance amending the Deerbrook Shopping
PLAN FOR BRUNSWICK DEERBROOK LANES Center signage plan to permit the proposed
signage for Brunswick Deerbrook Lanes. .
Second Reading.
ORDINANCE 0 -00 -3 APPROVING FINAL An ordinance approving the Final Development
DEVELOPMENT PLAN FOR SAFEGUARD Plan for Safeguard Self Storage. Second
SELF STORAGE, 125 S. PFINGSTEN Reading.
Trustee Rosenthal made a motion for passage
of the Consent Agenda and adoption of the ordinances. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO DISPOSE OF SURPLUS On December 27th. bids were opened for a 1995
PROPERTY, ABANDONED /UNCLAIMED 1995 abandoned, unclaimed Oldsmobile Aurora with
OLDSMOBILE front end damage. Chief Anderson recommended
that the bid be awarded to Integrity Auto
Service, the only bidder, for the amount of $1,525.00.
Trustee Rosenthal so moved. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
DISCUSSION OF TELECOMMUNICATION In light of the current traffic problems
CONTRACTORS WORKING IN VILLAGE on Waukegan.Road caused by the installation
RIGHT -OF WAYS of telecommunication cable, Mayor Forrest
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asked staff to review the Village's options in dealing with similar situations in
the future.
Mr. Franz reported that in 1998 the Illinois
General Assembly took away some of the Village's authority over telecommun-
ications. An Infrastructure Maintenance Fee was enacted to resolve economic
issues, but the Village lost authority to govern what happens in the right -of-
ways. The Village has had some success in policing work done in its own right -
of -ways, but has had less success with right -of -ways maintained by IDOT, which
provides little supervision of contractors or follow -up on projects. Staff has
made inquiries to the Illinois Municipal League and other communities regarding
what restrictions can be imposed on contractors. Mr. Franz suggested that
amendments be made to the Municipal Code .regarding hours of operation, safety
codes, and other matters. He will report back to the Board with additional
recommendations after more study of the issue. Regarding water main damage.
recently caused by a telecommunications contractor, Mr. Franz reported that the
contractor has agreed to reimburse the Village for the cost of repairing the
water main.
Mr. Franz noted that for the next three days
there will be closure on Waukegan Road southbound, south of Deerfield Road, for
First Midwest Bank to make its connection to the utilities. This is related to
the downtown redevelopment, not to telecommunications. The contractor will be
confined to the hours of 9:00 A.M. to 3 :00 P.M.
AUTHORIZATION FOR MAYOR TO SIGN Replacement of the deck of the Deerfield
JOINT AGREEMENT RE DEERFIELD ROAD Road Bridge over the Middle Fork of the
BRIDGE (MIDDLE FORE) North Branch the of Chicago River is
scheduled for this spring. The Director of
Public Works and Engineering recommends that the Mayor be authorized to sign the
joint agreement with the State spelling out grant requirements. The agreement
consists of the Local Agency Agreement for Federal Participation, the Local
Agency Appropriation, and the Engineering Agreement. The State will pay 80% of
the project cost, and the Village will pay 20%.
Trustee Ragona made a motion to authorize
Mayor Forrest to sign the agreement.. Trustee Swanson seconded the motion. The
motion passed unanimously.
RESOLUTION R -00 -01 APPROPRIATING
MFT FUNDS FOR PHASE III OF DEER -
FIELD ROAD BRIDGE PROJECT
local agency.
A resolution appropriating $74,000 in Motor
Fuel Tax funds for Phase III of the Deerfield
Road Bridge (Middle Fork) project. This is
the value of the 20% share to be paid by the
Trustee Rosenthal made a motion to pass the
resolution. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN Teng and Associates have agreed to perform
AGREEMENT FOR CONSTRUCTION Phase III Engineering services during
ENGINEERING SERVICES RE DEERFIELD construction of the Deerfield Road Bridge
ROAD BRIDGE (MIDDLE FORK) (Middle Fork) for a fee,not to exceed
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$38,000. 80% of this amount will be reimbursed by the State. Mr. Soyka
recommends that the Board authorize Mayor Forrest to sign the Teng Phase III
agreement.
Trustee Rosenthal so moved. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None ( 0 )
DISCUSSION
SENIOR CENTER UPDATE Trustee Seiden reported that he and Trustee
Rosenthal will soon be attending another
meeting with the Park District regarding a new senior center. Until the center
becomes a reality, Trustee Seiden will wear a "Green and Still Growing" badge.
Y2K SUPPLIES Trustee Ragona suggested that anyone who
purchased extra canned goods and bottled
water in anticipation of Y2K problems should consider donating those items to the
Township Pantry. Trustee Seiden added that area churches would also be grateful
for the donations.
CHANGE IN MEETING DATE Mr. Franz reported that due to the Martin
Luther King, Jr. holiday, the next Board of
Trustees meeting will take place on Tuesday, January 18.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land acquisition
and litigation. Trustee Heuberger so moved. Trustee Ragona seconded the motion.
The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:05 P.M. .
ATTEST:
Village Cl k
APPROVED:
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report January 32000
Southwest Quadrant (Deerfield Square):
➢ Bart's Barber Shop has occupied space in Building #10 on Osterman Avenue. Il Forno's
is in the process of completing interior work and will occupy the building shortly.
➢ Work continues on the five Phase I buildings. No specific dates have been established
for occupancy, but several are planned for the first quarter of this year.
➢ CRM Properties has scheduled a public hearing with the Plan Commission on January
21"' to 'consider a special use for a restaurant in Building #1 and for signage for Barnes &
Noble and Whole Foods.
Southeast Quadrant (Deerfield Centre):
➢ On tonight's agenda are recommendations from the Plan Commission and the Village
Center Development Commission on four special uses: Sopraffina Marketcaffe,
Blockbusters, Starbucks Coffee and Alley Cleaners.
➢ Site work relating to underground utilities is essentially completed. Illinois Bell is still
holding up completion of the foundation for the residential portion of the development.
➢ Structural steel is being erected for Building #3 adjacent to the Schwinn Bike Shop.
South Commons:
➢ The closing on approximately five acres of the South Commons project occurred on
December 3e, and the Village was paid $3.6 million.
➢ On January 8h, James intends to open its marketing trailer on Central Avenue.