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12/20/19991 December 20, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hail on Monday, December 20, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Ragona seconded the motion. Trustee Heuberger made a motion to approve .the minutes of the previous meeting. Trustee The motion passed unanimously. BILLS AND PAYROLL Trustee-Ragona made a motion to approve the Bills and Payroll. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the November Treasurer's Report. Sales Tax for November (August 1999 sales) is 13% above last year (August 1998 sales). The twelve month total is 5% above last year. As of November 30, 1999, 102.5% of cash was invested at an average interest rate of 5.75 %, which compares with an average rate of 5.15% for the 90 -day Treasury Bill. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. PUBLIC COMMENT Susan Ragona reported that on her cable TV show, "Here's Deerfield ", she presented Y2K information. The show can be seen Tuesday at 7:00 P.M. and Saturday at 2:00 P.M. REPORTS REPORT OF STAFF RE EXPANDING. As directed by the Board at the previous JURISDICTION OF APPEARANCE REVIEW meeting, staff and legal counsel have COMMISSION reviewed the issue of expanding the jurisdiction of the Appearance Review Commission beyond the C -1 Zoning District. A concern of staff is that a considerable increase in time will be needed to review, inspect and enforce expanded regulations. This may dilute the effectiveness of the ARC and delay the building petition process. Also, additional manpower may be needed for enforcement. If the jurisdiction of the ARC is changed, an amendatory - ordinance will be required. Dick Coen of the ARC commented that, in his opinion, it would benefit the Village to expand the jurisdiction of the Appearance Review Commission to include C -2 outlying properties, and he feels that the ARC members will be in favor of doing so. However, since this expansion of jurisdiction is even greater than the commission requested in 1994 and will require an increase in time commitment on the part of the members, Mr. Coen requested that they be given the opportunity to meet and discuss the matter prior to the Board taking action. Board members agreed that no action should be taken until after the ARC meeting in January. Trustee Rosenthal suggested that the Village impose a moratorium on new petitions until the matter of the Appearance Review Commission expansion is resolved. Other trustees expressed their concerns about having a moratorium. After discussion, Trustee Rosenthal made a motion to place a 45 day moratorium on new petitions for C-2 outlying properties, with the understanding that the moratorium would be lifted early if the ARC expansion issue is resolved in less than 45 days. No one seconded the motion. REAPPOINTMENTS TO BOARDS AND Mayor Forrest announced the following COMMISSIONS reappointments to the Village Boards and Commissions: • Appearance Review Commission - Jules Beskin An ordinance increasing • Board of Building Appeals - Ted Galvani • Board of Police Commissioners - Arthur Rollin, Chairman C liquor licenses from • Board of Zoning Appeals - Karen Scott three. The • Cable Advisory Board - Jesse Rotman, Chairman, and Marvin Ehlers FROM TWO TO THREE • Energy Advisory and Resource Recovery Commission - Lawrence Ratner and Glenn Pizza. Schwartz • Fine Arts Commission - Jill Burstein and Connie Kieffer Reading. An ordinance amending the signage • Manpower Commission - Jean Reuther • Plan Commission - Robert Benton, Chairman, James Feldman and Joseph Pugliese Parkway North Center to • Safety Council - Rick Cervarich and Lance Weiss the proposed • VCDC - Oscar Adler, Alan Garfield and Joanne Leslie CARR AMERICA • Youth Council - Patricia Borner, Chairman, Barbara Reich and Lawrence Tracey at the Trustee Rosenthal made a motion to approve the reappointments. Trustee Heuberger seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -99 -48 RE RESERVOIR/ An ordinance approving an amendment to a PUMP HOUSE AT MITCHELL PARK special use in P -1 Public Lands district to permit construction of a reservoir /pump house at Mitchell Park. Second Reading. ORDINANCE 0 -99 -49 INCREASING An ordinance increasing the number of Class NUMBER OF CLASS C LIQUOR LICENSES C liquor licenses from two to three. The FROM TWO TO THREE license is for I1 Forno Pizza. Second ORDINANCE RE AMENDMENT TO SIGNAGE Reading. An ordinance amending the signage plan for PLAN FOR PARKWAY NORTH CENTER, Parkway North Center to allow the proposed CARR AMERICA wall sign for Fujisawa at the Three Parkway 1 1 1 1 North building and the proposed wall sign for The Associates at the Four Parkway North Building, with a sign modification for the area of each sign. First Reading. ORDINANCE RE AMENDMENT TO SIGNAGE An ordinance amending the Deerbrook Shopping PLAN FOR BRUNSWICK DEERBROOK LANES Center signage plan to permit the proposed signage for Brunswick Deerbrook Lanes. First Reading. Trustee Rosenthal moved for passage of the Consent Agenda and adoption of the ordinances. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -99 -50 APPROVING FRONT An ordinance granting a variation to Mr. YARD VARIATION, DAWE, 521 BRIERHILL and Mrs. Charles Dawe for their property at 521 Brierhill Road. The variation permits the petitioners to construct a new home on the property with.a minimum 56' front yard setback in lieu of the averaged 68' front yard setback required by the Zoning Ordinance. First Reading. In.a letter dated December 7, 1999, Mr. Dawe requested that the second reading be waived. Trustee Ragona moved for a waiver of the rules. Trustee Swanson seconded the motion. The motion passed unanimously. Trustee Rosenthal moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES :. Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -51 RE SITE PLAN An ordinance granting site plan modifications MODIFICATIONS AND FINAL APPROVAL and final approval of Buildings 1, 3, 7 and OF BUILDINGS 1, 3 7, AND 9, AND 9, and special uses for three restaurants at SPECIAL USES FOR THREE RESTAURANTS, Deerfield Square. Second Reading. DEERFIELD SQUARE Trustee Ragona made a motion to adopt the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) RECUSED: Harris (1) ORDINANCE APPROVING FINAL Attorney Robert Kenny reported that he has DEVELOPMENT PLAN FOR SAFEGUARD met with Citicorp, and they no longer have SELF STORAGE, 125 S. PFINGSTEN any objection to the Safeguard project moving forward. 3 Mr..Kenny requested a waiver of the rules so that his clients can close on the property as quickly as possible. Mayor Forrest explained that the Board does not waive the First Reading for commercial properties. He asked the Board if anyone wanted to make a motion for the waiver of the rules in this instance, but no one did. This will therefore stand as a First Reading. ORDINANCE 0 -99 -52 RE 1999 REAL Mayor Forrest reported that for the eighth ,ESTATE TAX LEVY consecutive year the Village tax levy will be.less than the preceding year. The Village will receive less than seven percent of the total taxes paid. This year the net Village tax levy, after abatements, totals $2,858,825, and the - Library levy is $1,420,000. Trustee Ragona made a motion to adopt the 1999 Real Estate Tax Levy in the amount of $2,858,825 for the Village and $1,420,000 for the Library. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -53 ABATING 1993 An ordinance abating the 1999 levy for the GENERAL OBLIGATION BOND .ISSUE 1993 General Obligation Bond Issue in the amount of $815,000. Second Reading. Trustee Heuberger made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -54 ABATING 1997 An ordinance abating the 1999 levy for the GENERAL OBLIGATION BOND ISSUE 1997 General Obligation Bond Issue in the amount of $485,441. Second Reading. Trustee Heuberger made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -55 ABATING 1998 An ordinance abating the 1999 levy for the GENERAL OBLIGATION BOND ISSUE 1998 General Obligation Bond Issue in the amount of $2,196,750. Second Reading. Trustee Rosenthal made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) 4 ORDINANCE 0 -99 -56 AUTHORIZING CONVEYANCE OF PROPERTY RE SOUTH COMMONS DEVELOPMENT An ordinance authorizing conveyance of real estate from the Village to James Company for the South Commons Development. First Reading. The Village and James Company are scheduled to close on approximately one half of the South Commons property on or about December 22nd. The Village will receive $3,500,000 in payment for the land.on which rowhomes and villas will be constructed. The balance of the property will be conveyed to the James Company next spring. Trustee Ragona made a motion for a waiver of the rules to permit the ordinance to be adopted on First Reading. Trustee Swanson seconded the motion. The motion passed unanimously. Trustee Swanson moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO ACCEPT A PLAT OF Christ United Methodist Church has signed DEDICATION AND TEMPORARY EASEMENT the Plat of Dedication /Easement needed for FROM CHRIST UNITED METHODIST CHURCH the traffic signal and intersection FOR PROPERTY AT NORTHEAST CORNER OF improvements at Deerfield Road and Rosemary ROSEMARY TERRACE AND.DEERFIELD ROAD Terrace. 187 square feet will be dedicated as right -of -way. An additional 185 square feet will be used as a temporary easement that will expire when the project is . completed. The church will be paid $2,500.for the 187 square feet of property. Trustee Rosenthal made a motion to authorize the Mayor to sign the Plat of Dedication /Easement. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) RESOLUTION R -99 -17 RE RELEASE OF Mayor Forrest announced that the Village SURPLUS FUNDS FROM THE LAKE COOK plans to reallocate $6,790,795 in surplus ROAD TIF DISTRICT funds from the Lake Cook Road Tax Increment Financing District. This is the tenth consecutive year in which the Village will redistribute surplus funds to Lake County and Cook County taxing bodies. Among the amounts to be distributed are $1,161,440 to School District 109, $887,336 to School District 113, $196,872 to the Park District, $253,390 to the Fire District, and $206,291 to the Village of Deerfield: The Village will use its portion to abate a portion of the 1999 Tax Levy. Mayor Forrest encouraged other taxing bodies to use their rebate to provide some tax relief as well. Trustee Rosenthal made a motion to adopt a resolution releasing the surplus funds. Trustee Heuberger seconded the motion. The motion passed by the following vote: 5 AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) DISCUSSION TRUSTEES IN THE TOWN Trustee Seiden reported on the first "Trustees In the Town" which took place last Saturday morning at First Midwest Bank. Approximately 45 residents stopped to talk with Trustee Seiden and Mayor Forrest. Most comments concerned the redevelopment of the downtown, and most comments.were positive. Other comments concerned traffic, the senior center, the library, and other matters. The next "Trustees In the Town" will take place the 4th Saturday of February at a location to be announced later. JAMES CORPORATION SIGNAGE James Corporation has requested permission to have an additional sign. The 8' x 8' single faced sign would be erected along the east side of the railroad tracks and would be seen only by train passengers. Board members had no objections to the additional sign. EXECUTIVE SESSION Mr..Franz asked that the minutes reflect that there was an Executive Session before the regular Board meeting to.discuss manpower, and that the Executive Session will continue at the close of the Board meeting. Y2K READINESS Diane Mikula reported that the Village has been working on Y2K readiness for more than a year and a half. All critical systems have been examined and are in compliance. The recent D -Tales provides suggestions on preparing for possible emergencies. Ms. Mikula added that Village Hall will be staffed on New Years Eve. Beginning at 9:15 P.M. and periodically thereafter, staff will be doing a live broadcast on Channel 10. DEFIBRILLATOR SAVE Trustee Heuberger commented that the Police Department recently had its first defibrillator save. Mr. Franz added that a commendation will be awarded at the January 3rd Board meeting. ADJOURNMENT There being no further business to discuss, Mayor Forrest wished everyone a happy holiday season and asked for a motion to adjourn the meeting. Trustee Ragona so moved. Trustee Heuberger.seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:52 P.M. ATTEST: Village Clerk APPROVED: Mayor 0 1 1 1 UISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report December 20,1999 Southwest Quadrant (Deerfield Square): ➢ Both Osterman Cleaners and Commons Cleaners have occupied space in building #10 on Osterman Avenue. The other two tenants, Bart's Barber Shop and 11 Forno's Pizza are expected to move in by early January. ➢ Interior work continues on Walgreens, the Bank One building and the 4 -story office building. Masonry work is being completed on Whole Foods and window frames should be installed this week. Southeast Quadrant (Deerfield Centre): ➢ Utility work has been completed. All foundations have been poured with the exception of a portion of the residential building. ➢ On December 90, the Plan Commission approved the special use requests for Soprafinas, Blockbuster, Starbucks Coffee and Alley Cleaners. Their report and recommendation will be on the January 3rd Village Board agenda. South Commons: ➢ The closing on approximately one half of the South Commons property (five acres lying south of Central Avenue) is scheduled for this week. An ordinance authorizing conveyance of the property is on tonight's agenda. The balance of the property will be conveyed next Spring. ➢ Metra has granted an easement needed for utility improvements. ComEd is rerouting its lines underground and, when finished, the poles will be removed. ➢ The James Company's marketing trailer on Central Avenue will open on January e.