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11/01/1999November 1, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, November 1, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris Derek Ragona John Heuberger Harriet Rosenthal William Seiden Vern Swanson and that a quorum was present and in attendance.. Also present were Attorney Shelia Quinn and Administrative Assistant Diane Mikula. APPROVAL OF MINUTES Trustee Rosenthal commented that the section regarding the self storage facility should be clarified for the minimum size because it is a PUD. Trustee Heuberger made a motion, seconded by Trustee Rosenthal, to approve the minutes of the previous meeting as amended. The motion passed unanimously. PROCLAMATION, AMERICA RECYCLES Mayor Forrest read a proclamation designating November DAY 15`h as America Recycles Day, the purpose of which is to actively involve Village residents in raising the awareness of the importance of recycling and buying recycled products. Trustee Swanson made a motion to accept the proclamation. Trustee Seiden seconded the motion. The motion passed unanimously: PROCLAMATION, BUILD LITERACY Mayor Forrest read a proclamation designating November ILLII`IIOS WEEK 8`h — 12`h as Build Literacy Illinois week in Deerfield, the purpose of which is to promote the importance of literacy. Trustee Swanson made a motion to accept the proclamation. Trustee Harris seconded the motion. The motion passed unanimously. . VISION 2000 UPDATE Mayor Forrest presented a progress report on the re- development of the Southwest Quadrant, the South- east Quadrant and South Commons. PUBLIC COMMENT Arnie Silberman, 900 Beverly Place. Mr. Silberman indicated that he was present during the AT &T Cable presentation before the Board in October. He heard that AT &T was going through a significant hiring process over the next year. He is the Chairman of the Board of the Private Industry Council Workforce Investment Board of Lake County which is a not - for - profit federally funded organization that trains disadvantaged, disabled and people who have lost their jobs. He would like the Board to ensure that AT &T considers this organization during their hiring process. Mayor Forrest indicated he would send a letter to AT &T to contact the manager at the workforce. REPORT AND RECOMMENDATION OF BOARD OF ZONING APPEALS RE REQUEST FOR SIDEYARD VARIATION LOCATED AT 959 APPLETREE LANE encroaching 3 feet into the required 8 foot in REPORTS The Board of Zoning Appeals held a public hearing on October 12`' to consider the request of Mr. & Mrs. Sanner for their property located at 959 Appletree Lane. It is the BZA's recommendation that the requested variation be granted to permit the construction of an attached 2 car garage inimum interior side yard, with the stipulation that elevation of the ridge line of the new garage not exceed the elevation of the ridge line of the existing structure by more than 1 foot. The motion passed 5 -0 with one member recusing themselves. Trustee Swanson indicated that he was recusing himself from the discussion and voting. Trustee Harris asked BZA Chairman Robert Speckman to distinguish the approval process with this application with respect to the discussion a few weeks ago on another petition. Mr. Speckman indicated that this application met all of the standards for a variation. The previous request did not meet all of the standards. In the other application there were many places where the petitioner could locate a storage facility. In this petition there is very little, if any space, to locate a garage. The only option is the south side yard. After deliberation the BZA determined that a 3 foot variance would be required to allow the parking of 2 cars. Trustee Rosenthal made a motion to accept the Report and Recommendation of the BZA and to direct the Village Attorney to prepare an ordinance. Mr. Heuberger seconded the motion. The motion passed. REPORT OF DIRECTOR OF FINANCE George Valentine presented a report on a new written RE NEW STATE REQUIREMENT ON investment policy. A newly passed Illinois Statue requires WRITTEN INVESTMENT POLICY the Village to have an investment policy passed by the Board. The policy as written permits the Village to invest its funds in any of a list of investments allowed by Illinois Statute 235. This allows for investment in notes and bonds of the Federal Government and its agencies, commercial paper, certificates of deposit, and the Illinois State Treasurer's Pool and is written to take advantage of all investments allowed by Illinois statutes for municipalities. Mayor Forrest asked how this new requirement differs from what the Village's current policy. Mr. Valentine indicated there is not much difference, it just formalizes the policies. Discussion continued on collaterization, Illinois State Treasures Investment Pool, derivatives, interest rate hedging agreements, and bank securities that aren't rated. Mayor Forrest indicated that this report will be tabled until additional language concerning derivatives is incorporated into the policy. REPORT OF STAFF RE Y2K Chief Anderson- briefed the Board on the Village's Y2k PREPARATIONS activities. The Y2k Compliance Committee established three primary missions relating to Y2k. 1) The Committee assessed and corrected internal and external Y2k risks. 2) The Committee provided and will continue to provide public information updates to Deerfield's residents and businesses. 3) The Committee developed a contingency plan that prepares the Village to address internal and external Y2k related failures and thus minimize Y2k disruptions. Chief Anderson indicated that after completing the assessment process, the committee feels that the millennium weekend may bring a bump in the road but will not bring a meltdown to Deerfield. In addition to developing a detailed order for the Y2k event, the Police Department updated its entire emergency operations plan that addresses all potential disasters, natural or manmade. The department's resource manual was also updated. The manual provides contact names and phones numbers from hundreds of emergency service suppliers. During the evening of December 31' an emergency operations Center will be open with increased staffing. Emergency Services Disaster Agency will have personnel in place to assist in the call center. They have also HAM radio operators who will be available that evening. Trustee Rosenthal inquired into shelter sites. Chief Anderson responded that the committee looked at the shelter issue and made an assessment that residents should prepare their homes for a long cold weekend. There are only three buildings in town that have generators that can operate independently without power. It did not make sense to direct citizens to a shelter where the village could not provide amenities that they can find in their own homes. It is the recommendation of the committee that residents should prepare their own homes as if there is a three -day event. Fire Chief Jim Quinn was also in attendance and indicated that he believes the Fire Department is Y2k ready and that they will have extra staffing that night. 2 CONSENT AGENDA ORDINANCE 0 -99 -43 RE STOP SIGNS An ordinance re: Stop Signs on Woodland Drive at Crabtree ON WOODLAND DRIVE AT Lane. Second Reading. CRABTREE LANE — 2 R Trustee Swanson made a motion to adopt the ordinance. Trustee Harris seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson(6) NAY: None (0) ORDINANCE APPROVING A SPECIAL An ordinance approving a Special Use for a Bennigan's USE FOR A RESTAURANT ON THE HOME Restaurant on the Home Depot -Metra Property. Trustee DEPOT -METRA PROPERTY — BENNIGAN' S Heuberger recused himself from the discussion. First RESTAURANT — 1 R Reading. OLD BUSINESS ORDINANCE 0 -99 -44 AMENDING THE An Ordinance approving the amendment to the Lake County LAKE COUNTY WATERSHED Watershed Development Ordinance. First Reading. DEVELOPMENT ORDINANCE — 1 R Trustee Swanson indicated that there are a significant number of changes to the ordinance but that very few affect the Village because the Village is not in major floodplains nor does it have many wetlands. Trustee Ragona moved for a waiver of the rules to permit the ordinance regarding the Lake County Watershed Development ordinance to be voted on at First Reading. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Swanson made a motion to adopt the ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris,.Heuberger, Ragona, Rosenthal, Seiden, Swanson(6) NAY: None (0) ORDINANCE INCREASING THE NUMBER An Ordinance increasing the number of Class E liquor OF CLASS E LIQUOR LICENSES FROM licenses from Eleven to Twelve. Second Reading. Mayor ELEVEN TO TWELVE — 2 R Forrest indicated that this item will be held over because On the Border is not ready to open. NEW BUSINESS AUTHORIZATION TO ACCEPT PROPOSAL The Village is responsible for relocating its facilities within OF ALDRIDGE ELECTRIC FOR the project limits of the Deerfield Centre Project at the RELOCATING A LIGHTING CONTROLLER southeast corner of Deerfield and Waukegan Road. The AND TWO TRAFFIC SIGNAL SERVICES FOR relocation of a lighting controller and two traffic signal DEERFIELD CENTER PROJECT services must be completed within a short time in order to coordinate with the relocation of ComEd facilities. Three traffic signal and lighting contractors were requested to submit proposals for this work. Two declined due to their current obligations. One proposal was received from Aldridge Electric to relocate a lighting controller and two traffic signal services for $44,400. Barbara Little recommends acceptance of the Aldridge Electric 3 1 proposal. Trustee Heuberger asked if the $44,400 was an absolute fixed fee, lump sum where a variation will not be need. Ms. Little replied that it was. After discussion, Trustee Heuberger made a motion to accept the proposal of Aldridge Electric in the amount of $44,400. Trustee Harris seconded the motion. The motion passed by the following vote: AYES: Harris, Neuberger, Ragona, Rosenthal, Seiden, Swanson(6) NAY: None (0) EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Rosenthal so moved. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson(6) NAY: None (0). ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 p.m. APPROVED: Mayor ATTEST: Village Clerk 4 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report November 1, 1999 Southwest Quadrant (Deerfield Square): ➢ Barnes & Noble has signed a lease for a two -story, 28,000 sq. ft. store in Building 3. Their target date for opening is October, 2000. ➢ At last Thursday's Plan Commission meeting, CRM Properties received final approval for Buildings 1, 3, 7, and 9, and approval for Special Uses for three restaurants in Building 7. ➢ Alley Cleaners is still preparing for a move to its temporary location in a trailer behind the Healy Building. It should happen shortly. ➢ Last Monday night, the Appearance Review Commission approved all of the buildings in Phase II. Southeast Quadrant (Deerfield Centre): ➢ Foundation work continues on schedule and underground utility work begins this week. ➢ Mesirow Stein/Northern Realty has asked for a public hearing date of December 9P to request Special Uses for: Sopprafinas, Starbucks and Blockbuster. South Commons: ➢ The James Company continues to haul in dirt for building pads for the Villas. Utility work begins this week on Central Avenue. ➢ Since test results indicate that all soil samples are clear, the Village will be requesting a No Further Remediation letter from the IEPA this week. 1 1 1