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07/19/1999July 19, 1999 D The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Monday, July 19, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris John Heuberger Derek Ragona Harriet Rosenthal Absent: Bernard Forrest, Mayor William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Heuberger made a motion that Trustee Rosenthal serve as Mayor pro tem for the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. Mayor pro tem Rosenthal announced that the Mesirow Stein /Northern Realty development will not be on the agenda tonight at the developer's request. Also, since Trustee Heuberger is recused on this matter, there is no quorum for a vote. APPROVAL OF MINUTES Trustee Ragona made a correction to the discussion item on Walgreens, and Mayor pro tem Rosenthal made a clarification to the section on signage for the First Midwest Bank. Trustee Heuberger made a motion to approve the minutes as amended. Trustee Ragona seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Heuberger made a motion to approve the Bills and Payroll. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the June Treasurer's Report. Sales Tax for June (March sales) is 5% above last year (March 1998 sales). The twelve month total is almost unchanged from last year. Mr. Valentine noted that he already has figures for July (April sales) and they are significantly above the July figures for last year. This may be due to the opening of Home Depot. Other revenues and expenditures are near projection. The Infrastructure Replacement Fund is over projection.. This occurred because some expenditures which had been anticipated to be made during 1998 -99 were not made until 1999 -00. As of June 30, 1999, 104.3% of cash was invested at an average interest rate of 5.01% which compares with an average rate of 4.65% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Chief Anderson presented highlights from POLICE DEPARTMENT the semi annual report for the Police Department. Chief Anderson reported that: • There were ten burglaries in the past six months. Eight of these were residential, and two were commercial. Most of these were at the beginning of the year and have been successfully resolved. • Thefts are up somewhat, but vandalism was down substantially. • There was an increase in the number of traffic accidents. Of these 12% resulted in injury. • Service projects during this time period included the Safe School Initiative and defibrillator training. Chief Anderson responded to questions regarding use of the 9 -1 -1 system by cellular phone users, the DARE program, gang activity, and compliance tickets. VISION 2000 UPDATE Mayor pro tem Rosenthal presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. CONSENT AGENDA ORDINANCE AMENDING THE This agenda item will be held over to the COMPREHENSIVE PLAN RE PROPERTY AT August 2 meeting due to the lack of a quorum 611 DEERFIELD ROAD, SECOND READING for voting. OLD BUSINESS DISCUSSION RE PUBLIC COMMENT AT Mr.-Franz reported that staff has checked VILLAGE BOARD MEETINGS with 19 communities regarding their policy on public comment at Board meetings. Most have public discussion early in the meeting, and some have established rules on how public comment is handled. A vote on changing Deerfield's policy will be taken at a later meeting when more Board members are in attendance. Individuals in attendance were invited to address the issue, but no one wished to comment. ORDINANCE AMENDING ZONING MAP AND This agenda item will be held over to the APPROVING SPECIAL USES FOR August 2 meeting due to the lack of a quorum DEERFIELD CENTRE, MESIROW STEIN/ for voting. NORTHERN REALTY, SECOND READING RESOLUTION AUTHORIZING PAYMENT OF This agenda item will also be held over to FINAL JUST COMPENSATION FOR the August 2 meeting due to the lack of a PROPERTIES AT 724 -734, 750 AND quorum for voting. 760 WAUKEGAN ROAD REQUEST FOR APPROVAL OF AN OFFICE This agenda item was tabled at the June 215t BUILDING, 730 LAKE COOK ROAD, meeting and will remain tabled. KIFERBAUM AUTHORIZATION TO AWARD CONTRACTS FOR EXCAVATING, HAULING AND DISPOSING OF CONTAMINATED SOIL FROM THE SOUTH COMMONS REDEVELOP- MENT PROJECT distribution of the cinders around Testing of soil on the property to be used for the South Commons redevelopment project revealed that the soil contains Polynuclear Aromatic (PNA) impact associated with the presence of cinders, a byproduct of incomplete combustion. Based on the random the site, it was concluded that all fill soils 2 b`. (approximately 70,000 tons) must be excavated and removed from the property. The Village is responsible for this work. A Request for Quotations for excavation, hauling and disposal was provided to ten qualified contractors. Contractors were asked to quote on hauling the material to two Waste Management landfills - Pheasant Run in Bristol, Wisconsin and Countryside in Grayslake, Illinois. Mrs. Little reported that the Pheasant Run landfill has provided the Village with a very competitive disposal rate if the Wisconsin Department of Natural Resources will permit the material to be used as a daily cover. If the Wisconsin DNR does not approve this use, standard landfill prices will apply. In this event, hauling the material to Countryside Landfill would be more time efficient and more cost effective than Pheasant Run. After discussion, Trustee Heuberger made a motion to award the contract for excavating to TRI Environmental Remediation and Earthwork Contractors at a cost not to exceed $1.40 /ton. Trustee Ragona seconded the motion. The motion passed the by following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) Trustee Heuberger made a motion that the quote for disposal made by Waste Management- Pheasant Run be accepted at the unit price of $11.90 /ton for the first 40,000 tons and $11.50 per ton thereafter. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) Trustee Heuberger made a motion that, as an alternative, the quote for disposal made by Waste Management- Countryside be accepted at the unit price of $17.75 /ton. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) Trustee Heuberger made a motion to award the contract for hauling to TRI Environmental Remediation and Earthwork Contractors at a cost of $10.15 /ton to Pheasant Run in Bristol, Wisconsin or $6.80 /ton to Countryside in Grayslake, Illinois. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) NEW BUSINESS REQUEST FROM DEERFIELD GARDEN CLUB The Deerfield Garden Club wishes to place a TO PLACE A BLUE STAR MEMORIAL Blue Star memorial sign in Deerfield. The MARKER ON VILLAGE PROPERTY marker, "a tribute to the armed forces that have served the United States of America ", would be sponsored by the Deerfield Park District and American Legion Post #738 and would be installed by the park district. The preferred location for the sign is on Waukegan Road""•on the Village owned triangle between Journal Place and Hazel Avenue. 3 1 After discussion of other possible locations for the sign that might be more visible, Trustee Heuberger made a motion to accept the proposal of the Deerfield Garden Club for a Blue Star Memorial Marker, with the location for the sign to be decided after further study. Trustee Harris seconded the motion. The motion passed unanimously. AUTHORIZATION FOR MAYOR TO SIGN INTERGOVERNMENTAL AGREEMENT WITH PARK DISTRICT RE SKATE PARK department to take steps to stop park, including issuing a letter from further use of the facility. The Police Department is requesting that the Village sign an intergovernmental agreement with the Deerfield Park District. The agreement would authorize the police abusive or disruptive behavior at the skate to offenders stating that they are prohibited Mr. Stucko commented that if the Board agrees to the concept of the agreement, it should go to Village counsel to be reworked before approval is granted. After discussion, Trustee Heuberger made a motion to direct the Village Attorney to review and revise the intergovernmental agreement and present the revised document to the Board. Trustee Harris seconded the motion. The motion passed by the following vote: ' AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) FARMERS MARKET residents to try the farmers market. hard to make the market a success: and Tom -Jester. FAMTT.V nnvc Family Days such a wonderful event. DISCUSSION Mayor pro tem Rosenthal thanked the Deerfield Review for its recent editorial encouraging She also thanked the volunteers who work so Joan and Brian Reed, Julie Sherman, and Pat Trustee Heuberger commended Steve Hicks and everyone else involved in making this year's RECYCLING Trustee Ragona reported that anyone wanting -to recycle their ink jet cartridges can pick up a prepaid envelope in the Village Hall lobby, mail it in, and their cartridge will be recycled free. Any businesses interested in the program should contact SWALCO directly. ROAD REHABILITATION Trustee Ragona reported that the street rehab work in the Poets Corner neighborhood is going smoothly, but some residents have commented to him that pre- construction communication could still be improved. WATER USE UPDATE water. In spite of extremely reported. There is no need at Mr. Soyka reported that the Village has thus far been able to meet the demand for dry weather, so far there have been no problems this time to impose emergency restrictions. POST OFFICE EXPANSION Mr. Franz reported that the Plan Commission will hold a Public Hearing on August 12th at 8:00 p.m. regarding the expansion plans of the Deerfield Post Office. 4 ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. I The meeting was adjourned at 9:03 P.M. ATTEST: Village Clerk APPRO D: c! - L' May r 5 1 L 1 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report July 19, 1999 Southwest Quadrant (Deerfield Square): ➢ Construction work is proceeding on schedule on five of the six buildings to be developed in Phase I of the project. The car wash along the railroad tracks is not yet under construction. ➢ A portion of the Commons Shopping Center east of Walgreens was demolished last week. Two stores were left standing for use as construction offices. ➢ Work began today on the underground utility improvements just east of the viaduct. It is expected that this project, which requires closing Deerfield Road at that location, will take approximately one week. Southeast Quadrant (Deerfield Centre): ➢ Due to quorum problems this evening, action on the Final Plan for Deerfield Centre will be held over to the next Board meeting on August 2"a ➢ Soil remediation work has been completed. An application will now be made for a No Further Remediation letter from the Illinois EPA. South Commons: ➢ Demolition work is now underway on the houses on Central Avenue. The H.D. Electric building and Touhy Lumber (which will be vacated by July 29th) will be next. ➢ Tonight's agenda includes contracts for excavating, hauling and disposing of 70,000 tons of contaminated soil from approximately eight acres of the site. The Village has worked closely with the - Illinois EPA in both the Site Investigation Process and the Remediation Plan proposed this evening.