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05/17/1999r r' May 17, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, May 17, 1999 at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger -Derek Ragona William Seiden Vernon Swanson Absent: Harriet Rosenthal and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Swanson made a clarification to the section of the minutes of the May 3rd meeting which discussed the burial of overhead wires between Greenwood Avenue and the Village's northern boundary. Trustee Heuberger made a motion to approve the minutes as amended. Trustee Ragona seconded the motion. The motion passed unanimously. Trustee Swanson made a- motion to approve the minutes of the Committee of the Whole Meeting held on May 10. Trustee Heuberger seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee,Ragona made a motion to approve the Bills and Payroll. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0 ) PROCLAMATION Mayor Forrest read a proclamation designating May 24 to May 28, 1999 as National Senior Health and Fitness Week in Deerfield. Trustee Swanson made a motion to accept the proclamation. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seiden accepted the proclamation on behalf of the Gidwitz Place for Assisted Living. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. NORTHWEST QUADRANT TASK FORCE Mayor Forrest announced that the duties of The Northwest Quadrant Task Force will be to: • Assess the currept conditions of the quadrant from a land use, traffic and parking standpoint as a separate entity and as it relates to the other three quadrants of the Village Center. • Interview each of the governments /institutions in the quadrant to determine their land use /building needs over the next five, ten and twenty year periods. • Analyze these separate plans to determine how to best coordinate them into a unified land use plan for the•quadrant. • Invite public comment and input throughout this process, but specifically at a separate meeting to hear from anyone wishing to comment on the future of the northwest quadrant. • Prepare a final report for presentation to the Mayor and Board of Trustees. Mayor Forrest emphasized that this is not a study on how to redevelop the northwest quadrant, but rather an effort to coordinate planning among the institutional units located within this section of the Village Center. Mayor Forrest made the following appointments to the task force: • Library - David Wolff • West Deerfield Township - Julie Morrison • Park District - Rick Patinkin • First Presbyterian Church - Bill Alroth • Senior Council - Dick Meenahan • At Large - Michael Swartz (Chairman), Marvin Ehlers, and Larry Dondanville Jerry Kayne, representing the Deerfield Community Alliance, commented that the group's members would like to participate in the meetings. Mayor Forrest responded that the meetings will be open to the public, and a schedule of meeting times will be made available. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST TO SUBDIVIDE April 29 to consider the request of Andrew PROPERTIES AT 1415 AND 1421 NORTH- Lipowski and Rick Johnstone to subdivide WOODS ROAD, LIPOWSKI AND JOHNSTONE their properties at 1415 and 1421 Northwoods Road into three buildable lots. The petitioners also are seeking variations on the required depth for proposed lots 2 and 3. It is the recommendation of the Plan Commission that the petitioners' plans for a preliminary plat of resubdivision of the two properties to permit the three lot subdivision be approved, with a lot depth variation for lots 2 and 3, a waiver of the sidewalk requirement, and with the condition that the downspouts be connected to the storm sewer. The motion passed 5 -0. Andrew Lipowski was in attendance to present the plan and to respond to questions from the Board. Mr. Lipowski reported that each of the two lots has 165' of frontage and a depth of between 280' and 310'. The house on each lot would be torn down, and petitioners would subdivide the two lots into three lots, each having 110' of frontage and an area of approximately 32,000 square feet. David Jacobson reported that his firm did a preliminary topographical and engineering plan for the site, with direction from the Village engineer to retain the existing depressional storage at the corner of the site. In ordera -to provide a sufficient back yard for Lot 3, Mr. Jacobson proposes that some of that corner be filled in, but compensatory storage elsewhere on the site will be provided. Existing sewer and water facilities will be used for the three lots, and drainage will still be into the 27" storm sewer 2 r at the back corner of the property. Mr. Soyka commented that he has reviewed the plan and feels that it will work. There will be more water storage area than there is now by about 12 %. Mr. Soyka added that, in order to protect the neighborhood, a restrictive covenant needs to be'drawn up to ensure that the water storage areas are never filled in. In response to questioning from Trustee Swanson, Mr. Soyka commented that in this instance there is no practical reason to require the downspouts to be connected to the storm sewer. Bob Langie of 1439 Northwoods Drive and Pat Moorhead of 1400'Wincanton, each stated that while they are in favor of the subdivision, they do have concerns about water and would like to hire their own engineer to examine the plan and provide them with an independent opinion of its merits. Mr. Langie also expressed concerns about probable deterioration of the road caused by construction equipment. Mr. Jacobson responded that he has no problem with working with an independent engineer. He also stated that the road will be videotaped prior to construction, and it will be restored to that condition when construction is completed. After further discussion, Trustee Swanson made a motion to accept the report and recommendation of the Plan Commission, with the modification that the requirement to connect the downspouts to the storm sewer be eliminated, and with the requirement that a covenant regarding the water storage areas be added to the final plat. Mr. Stucko added that final plat passage will be coordinated with the entry of a consent decree dismissing litigation. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT FROM CHIEF ANDERSON RE A recent Illinois Commerce Commission audit APPOINTMENTS TO THE EMERGENCY determined that the makeup of the Village's TELEPHONE SYSTEM BOARD Emergency Telephone System Board (ETSB) is in conflict with the statutory requirement that the ETSB consist of at least three representatives of the public safety agencies serving residents in the 9 -1 -1 exchange. Currently the Chief of Police and the Fire Chief are listed as the only public safety representatives. Chief Anderson is recommending that Ordinance 0 -91 -47 be revised so that the Deputy Chief of Administrative Services of the Police Department is added to the Board. Trustee Swanson made a motion to direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -99 -25 AMENDING PARKWAY An ordinance amending the Parkway North NORTH CENTER PUD SIGNAGE Center PUD signage plan to permit wall signs for BT Office Products at the Six Parkway North Building. Second Reading. ORDINANCE 0 -99 -26 APPROVING SPECIAL An ordinance approving a special use to USE TO PERMIT THE ESTABLISHMENT OF permit the establishment of a chiropractic A CHIROPRACTIC OFFICE AT 747 LAKE office at 747 Lake Cook Road for Briana COOK ROAD, BRIANA SKARBEK Skarbek. Second Reading. 3 .r ORDINANCE 0 -99 -27 GRANTI] YARD VARIATION, BEHLING, 0 FOREST AVENUE extend the south wall in Reading. iG A SIDE - An ordinance granting a sideyard variation to 940 James and Melissa Behling, 940 Forest Avenue. The variation would permit an addition to the rear of the principal structure which would line with the existing structure's south wall. First RESOLUTION R -99 -06 RE FOURTH OF A resolution stating that the Village will JULY PARADE assume full responsibility for direction, protection and regulation of traffic on State Route 43 between Osterman.Avenue and Greenwood Avenue during the time the detour is in effect for the Fourth of July Parade and that the Village will be liable for damages of any kind occasioned by the closing of said State Route, for which the State would otherwise be liable. Trustee Swanson requested that the sideyard variation for 940 Forest Avenue be removed from the Consent Agenda. Trustee Heuberger made a motion for adoption of the two ordinances and the resolution. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) the rules to permit the si at First Reading. Trustee unanimously. ordinance. Trustee Ragona following vote: Trustee Swanson made a motion for a waiver of ieyard variation for 940 Forest Avenue to be voted on Heuberger seconded the motion. The motion passed Trustee Heuberger made a motion to adopt the seconded the motion. The motion.passed by the AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) OLD BUSINESS RESOLUTION R -99 -07 AUTHORIZING A resolution authorizing payment of PAYMENT OF PRELIMINARY JUST preliminary just compensation in the amount COMPENSATION FOR PROPERTY AT of $550,000 for the property at 612 Waverly 612 WAVERLY COURT Court (Touhy Lumber). The actual price may be more or less, as determined at a later date by jury trial. The property will be used for the South Commons development. Trustee Heuberger made a motion to adopt the resolution. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) RESOLUTION R -99 -08 AUTHORIZING A resolution authorizing payment of final PAYMENT OF FINAL JUST COMPENSATION just compensation in the amount of $450,000 FOR PROPERTIES AT 705 AND 713 ($225,000 each) for the properties at 705 CENTRAL AVENUE and 713 Central Avenue. Though the Village 4 filed for condemnation, the suit was settled out of court. These properties will. be made a part of the South Commons Development. Trustee Heuberger made a motion to adopt the resolution. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5) NAYS: None (0) RESOLUTION R -99 -09 AUTHORIZING A resolution authorizing payment of final PAYMENT OF FINAL JUST COMPENSATION just compensation in the amount of $640,000 FOR PROPERTY AT 763 DEERFIELD ROAD for the property at 763 Deerfield Road (Alonzi /Hoppe medical building). The Village has already deposited $550,000 of this amount with the Treasurer of Lake County. This property.will used in the Deerfield Square development. Trustee Harris stated that, because of a former partnership with Charles Malk (CRM Properties), he would refrain from any discussions involving the Deerfield Square Redevelopment Project. Trustee Ragona made a motion to adopt the resolution. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Seiden, Swanson (4) NAYS: None (0) RECUSE: Harris (1) RESOLUTION R -99 -10 APPROPRIATING In April the Board accepted the Teng MFT FUNDS FOR PHASE II ENGINEERING Associates contract in the amount of SERVICES, DEERFIELD ROAD BRIDGE $53,480 for Phase II Engineering on the Deerfield Road Bridge over the Middle Fork of the North Branch of the Chicago River. Motor Fuel Tax funds have been budgeted to cover the cost, 80% of which will be reimbursed by a federal grant when the work is completed. Trustee Heuberger made a motion to adopt a resolution appropriating $54,000 of Motor Fuel Tax funds for Phase II Engineering on the Deerfield Road Bridge. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden,'Swanson (5) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO ACCEPT PROPOSALS The Public Works fuel management system was FOR PUBLIC WORKS FUEL MANAGEMENT identified as not being Y2K compliant. There SYSTEM IMPROVEMENTS has also been partial failure of the leak detection system. Quotes for the two system upgrades were obtained. Staff recommends acceptance of the Mankoff Industries quote for Y2K compliance in the amount of $21,159 and acceptance of the J.D. Mechanical quote of $24,000 for leak detection. 61 l Trustee Heuberger made a motion to accept the Mankoff Industries quote in an amount not to exceed $21,159 and the J.D. Mechanical quote in an amount not to exceed $24,000. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Seiden, Swanson (S) NAYS: None (0) nTgrTTSgTOM PRESERVATION ORDINANCE Holly Kilgoe of 1536 Woodbine was in attendance to request that the Board consider passage of a preservation ordinance. Ms. Kilgoe lives in the first house to be built in the Woodland Park neighborhood. For that reason, and because it is a Sears house, Ms. Kilgoe feels her home would qualify as a certified local landmark and, as such, would entitle her to certain financial benefits from the State of Illinois. Only individuals living in communities having a preservation ordinance, however, may apply for these benefits. After discussion, the Board agreed to have staff look into the matter. DEERFIELD RECREATION CENTER Lisa Kent, 1419 Linden, was in attendance as a representative of a committee proposing that a year- round, multigenerational recreation center be built in Deerfield. The recreation center would include a gymnasium, senior center, kitchen area, indoor swimming pool, water slide, wading pool, locker rooms, meeting rooms, game rooms, snack bar and lobby /lounge. It would be in lieu of a separate senior center which is currently being considered. Locations being considered include Woodland Park and Deerspring Park. At the suggestion of'the park district, and in an effort to gauge community support, a survey has already been distributed to school children to take home. ORDINANCE 0 -99 -28 RE PURCHASE OF Mr. Franz introduced an ordinance which will PROPERTY FROM FIRST MIDWEST BANK add to a previously adopted ordinance authorizing the purchase of property from First Midwest Bank needed for the redevelopment of the southeast quadrant. This ordinance includes the legal description for property needed along Waukegan Road for a right turn lane at Deerfield and Waukegan. Trustee Swanson moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Ragona seconded the motion. The motion passed unanimously. Trustee Swanson moved for adoption of the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Seiden, Swanson (4) NAYS: None (0) RECUSE: Heuberger (1) ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Heuberger seconded the motion., The motion passed unanimously. The meeting was adjatirned at 9:05 P.M. C 1 1 1 APPR D: Mayor ATTEST: Village Clerk C) VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report May 17 1999 Southwest Quadrant (Deerfield Square): ➢ The Village has settled the condemnation case involving property at 763 Deerfield Road. A resolution authorizing the settlement is on tonight's agenda. ➢ Utility work under Deerfield Road will occur over the next two weeks. The contractor will work at night (after 7 P.M.) to reduce traffic congestion due to lane closures. ➢ Construction of the deck over the underground parking garage will begin next week, and the Whole Foods foundation work is scheduled to begin in early June. Steel work on the four story office building should be underway within 30 days. Southeast Quadrant (Deerfield Centre): ➢ The Village is in the process of acquiring 611 Deerfield Road, the property immediately east of the Redevelopment site. This 9,900 sq. ft. parcel will be used for parking and to properly align the entrance to the development with the Deerfield/Rosemary intersection. Mesirow Stein/Northern Realty is meeting tonight with the Appearance Review Commission, and will meet with the Village Center Development Commission on May 19''. They are scheduled to review their Final Plan with the Plan Commission on May 27'. South Commons: ➢ Tonight's agenda includes resolutions to acquire lots at 705 and 713 Central Avenue and the Touhy Lumber property at 612 Waverly Court. The value of the Touhy parcel is Preliminary Just Compensation established by the court. The final value may be more or less. 1 1 1