04/19/1999April 19, 1999
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, April 19, 1999 at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Swartz seconded the motion. Trustee Rosenthal suggested additional information
for the section on the Walgreens parking variation and for the section on the
sewer rate increase. A motion to approve the minutes as amended passed
unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion to approve the
Bills and Payroll. Trustee Swartz seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
TREASURER'S REPORT Mr. Franz presented highlights from the March
Treasurer's Report. Sales tax for March
(December 1998 sales) is 4% above last year (December 1997 sales). The twelve
month total is 1% above the past year. Revenues are performing as projected. As
of March 31, 1999, 100.7% of cash was invested at an average interest rate of
5.51 %, which compares with an average rate of 4.55% for the 90 -day Treasury Bill.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant and South Commons.
PUBLIC HEARING ON ANNUAL BUDGET Trustee Rosenthal made a motion to open the
Public Hearing on the 1999 -2000 Annual
Budget. Trustee Swartz seconded the motion. The motion passed unanimously.
Mayor Forrest read his Budget Message, which
is attached and made a part of these minutes. Mayor Forrest opened the Public
Hearing to comments from the audience.
On behalf of the Board of the Deerfield
Historical Society, Larry Donandville thanked the Village for its $10,000
contribution toward the restoration of the Casper Ott cabin.
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There being no other public comment, Trustee
Swartz made a motion to close the Public Hearing. Trustee Ehlers seconded the
motion. The motion passed unanimously.
ORDINANCE 0 -99 -18 APPROVING ANNUAL An ordinance approving the 1999 -2000 Annual
BUDGET FOR 1999 -2000 Budget. The Village's combined total budget
is $20,767,843. First Reading.
Trustee Seidman moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to adopt the
1999 -2000 Annual Budget. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -99 -19 AMENDING WAGE
AND SALARY PLAN
An ordinance amending the wage and salary
plan to reflect a 3 1-�b salary increase.
First Reading.
Trustee Seidman moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Swartz seconded the motion. The motion passed by the f
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) /
NAYS: None (0)
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held'a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT March 25. It is their recommendation that
TO THE PARKWAY NORTH CENTER PUD the request of Carr America and BT Office
SIGNAGE Products for an amendment to a sign plan to
allow the proposed wall signs for BT Office
Products at the Six Parkway North Building be approved. The motion passed 4 -0.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Ehlers seconded the motion.
Gerald O'Malley of Carr America reported that
BT Office Products will be the primary tenant of the Six Parkway North building,
and the only tenant to have wall signage.
After discussion, the-motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL March 25. It is their recommendation that
OF A SPECIAL USE TO PERMIT THE Briana Skarbek's request for a Special Use to
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ESTABLISHMENT OF A CHIROPRACTIC permit the establishment of a chiropractic
OFFICE AT 747 LAKE COOK ROAD, office at 747 Lake Cook Road be approved.
BRIANA SKARBECK The motion passed 4 -0.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The
motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION TO APPROVE THE 1999
ZONING MAP
The Plan Commission held a workshop meeting
on March 25. It is their recommendation that
the 1999 Zoning Map be approved. The motion
passed 4 -0. The revised map reflects changes
that took place in 1999.
Trustee Rosenthal made a motion to approve
the 1999 Zoning Map. Trustee Heuberger seconded the motion. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE 0 -99 -20 RE VACATION OF An ordinance vacating a 30' by 120' piece of
RIGHT -OF -WAY, AND VACATION OF Village right -of -way and vacating a building
A BUILDING LINE, LILLIAN GORDON AND line for the property at 1222 Country Lane.
NEWPORT HOMES, 1222 COUNTRY LANE Second Reading.
ORDINANCE 0 -99 -21 NAMING EDGEWOOD
COURT
An ordinance renaming the portion of Country
Lane between Fairview Avenue and Willow
Avenue "Edgewood Court ". Second Reading.
ORDINANCE RE ENFORCEMENT OF VEHICLE An ordinance permitting the enforcement of
REGISTRATION VIOLATIONS vehicle registration violations by Village
police officers. First Reading.
ORDINANCE PROHIBITING USE OF WELLS An ordinance prohibiting the use of wells for
FOR POTABLE WATER potable water in any new or redevelopment
area. First Reading.
Trustee Seidman made a motion_ for passage of
the Consent Agenda and adoption of the two ordinances. Trustee Swartz seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -99 -22 INCREASING SEWER An ordinance increasing the sewer rate from
RATE FROM $1.55/100 CUBIC FEET TO $-1.55/100 cubic feet to $1.83 /100 cubic feet.
$1.83/100 CUBIC FEET Second Reading.
Trustee Swartz made a motion to adopt the
ordinance. Trustee Ehlers seconded the motion. The motion passed by the
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following vote: . 1 0
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
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AUTHORIZATION FOR MAYOR TO SIGN
REAL ESTATE CONTRACT TO PURCHASE
PROPERTY AT 649 CENTRAL AVENUE
The parcel will become part of the
negotiated sale. Trustee Heuberger
the following vote:
Trustee Swartz made a motion that Mayor
Forrest be authorized to sign a real estate
contract to purchase the property at 649
Central Avenue in the amount of $225,000.
South Commons redevelopment project. It was a
seconded the motion. The motion passed by
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO ACCEPT PROPOSAL The firm of Cowhey Gudmundson Leder, Ltd. was
FOR INSPECTING ENGINEER SERVICES requested to submit a proposal for inspecting
FOR SOUTH COMMONS engineer services for the South Commons
residential redevelopment. The work will
include periodic site visits to observe the quality and progress of the
construction and to ensure that the development complies with the approved
engineering plans and the South Commons Development Agreement. Cowhey Gudmundson
Leder, Ltd. proposes to perform the services for $18,000. The Engineering
Department recommends that the proposal be accepted. Mr. Soyka noted that Cowhey
Gudmundson Leder would be paid by the Village, and the Village would then be
reimbursed by the developer.
Trustee Seidman made a motion to accept the
Cowhey Gudmundson Leder, Ltd. proposal for an amount not to exceed $18,000.
Trustee Swartz seconded the motion. After discussion, the motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
SWEARING IN CEREMONY Mayor Forrest commented that the three
departing trustees have spent a total of 43
years as elected officials in Deerfield, and the Village owes them a debt of
gratitude. He then introduced each departing trustee - Marvin Ehlers, Ed
Seidman, and Michael Swartz, and presented each with a commemorative clock. Each
trustee made a short speech, then took a seat in the audience.
Andy Quigley, Executive Director of the Solid
Waste Agency of Lake County, presented Ed Seidman with a plaque and gavel in
recognition of his service to that organization. Mr. Seidman was involved with
SWALCO from its inception, ultimately serving as its chairman.
Police Chief Anderson_ presented each outgoing
trustee with a Department Commendation in recognition of outstanding service to
the Village of Deerfield.
Trustee Rosenthal recognized Mayor Forrest,
who recently celebrated his thirtieth anniversary as Deerfield's Mayor.
Judge Wallace Dunn swore in each of the three
newly elected trustees - William Seiden, Steve Harris, and Derek Ragona. After
each new trustee was sworn in, he took a seat vacated by one of the outgoing
trustees.
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EXECUTIVE SESSION Trustee Rosenthal made a motion to schedule
an Executive Session for Wednesday, April 28,
at 8:00 P.M. to discuss land acquisition and personnel. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
OSTERMAN RAILROAD CROSSING Trustee Rosenthal commented that the work
recently done to improve the Osterman Avenue
railroad crossing is only a temporary repair. Barbara Little added that a new
rubberized crossing will be installed sometime this summer, probably by June 30`h
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Heuberger seconded the motion. The motion passed,
unanimously. The meeting was adjourned at 8:52 P.M.
APPROVED:
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Mayor
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report • April 19, 1999
Southwest Quadrant (Deerfield Square):
➢ Construction work on the office building, Walgreens and the retail building on Osterman
is proceeding on schedule. The developer is out to bid on the new First Chicago facility
which should be under construction by mid -June.
➢ Next month, CRM Properties intends to raze that portion of the Commons east of
Walgreens which is now vacant. This will allow the developer to complete any
environmental remediation needed in that area.
➢ The Transformations court hearing began today, but had to be continued over until
tomorrow morning.
Southeast Quadrant (Deerfield Centre):
➢ The developer and staff continue to explore options for additional parking in the
quadrant.
➢ The Plan Commission is scheduled to review the Final Plan on May 13`}' and the VCDC
on May 19th. The Village Board would then act on the Final Plan at its first meeting in
June.
South Commons:
➢ The real estate contract for 649 Central Avenue is on tonight's agenda.
➢ Today's court hearing for Touhy Lumber was continued. A new date has not yet been
scheduled
BUDGET MESSAGE.
In any ' government agency, the annual budget is the most important document in presenting comprehensive information
about that entity. It should provide not only financial data, but also insight into the policies, the goals and the objectives of
the organization. The Deerfield budget document does all these things and more. It provides a comprehensive financial
framework and plan of action for all Village services and activities during the next twelve months. As in previous years,
the Operating Budget is planned over a three year period, while the Capital Budget consists of a five year planning
schedule.
The Village's combined total budget is $20,767,843, an 8.2% increase over last year's due almost entirely to capital projects
and, particularly water system improvements for which a bond issue has already been sold. The principal and interest on
these bonds will be paid from water charges, not property taxes. The Village continues to benefit by virtue of its Aaa Bond
Rating, the highest available. Only 61 municipalities in the United States have this rating. .
The only change in personnel will be adding a Maintenance Operator I in the Public Works Water Division, the first person
added to that department since 1987. 'To remain competitive in the municipal market, there will be a 3.5 % increase in the
employee salary plan.
I am very pleased to report that, for the eighth consecutive year, the Village will again reduce the amount it receives from
the property tax bill. Although we now receive less than 7 % of the real estate taxes paid, this reduction reflects the Board's
awareness of the public's concern with higher property taxes. Developing alternative revenue sources and decreasing our
dependence on property tax dollars has been, and continues to remain, a high priority. And, for the ninth consecutive year,
the Village has released surplus funds from the very successful Lake Cook Tax Increment Financing District. The amount
distributed to local government agencies this past year was $6.8 million, bringing to $59 million the total reallocated since
1990.
The Village has agreed to assist the Park District in finan cing a new Senior Center. However, the specif ,,s of this
intergovernmental project must await a decision on the best location of that facility. Also in this budget is $10,000 for
restoring the Casper Ott Cabin in the Historical Village. These are the remaining funds needed to complete this fund- raising
project first undertaken in 1996.
A projected deficit in the Sewer Fund will require an increase in the sewer rate from $1.55 to $1.83 per hundred cubic feet
of water. The last increase was in 1994. Part of this increase incorporates a former $8 annual Infrastructure Maintenance
Fee into the regular rate. The net result is a 12.9 % increase for residents and a 17.1 % increase for commercial users. The
Village is in the fourth year of a five year contract with Alliance Waste- Services. No major changes are anticipated either
in regular refuse collection, yard waste service, or the curbside recycling program which, incidentally, celebrates its tenth
anniversary this year.
Further consideration will be given in the next fiscal year to implementing a Telecommunications Tax which would apply to
all telephone customers in the Village. Money derived from this tax, already imposed by several neighboring communities,
would be used for infrastructure improvements and, primarily, for street and sidewalk repairs. Although we have funded a
$500,000 Street Rehabilitation Program annually, we are in danger of falling behind, running the risk that complete
reconstruction will become necessary rather than simple resurfacing. If this tax is considered, I will propose that there be a
corresponding tax decrease for homeowners so that there will be no increased burden on them.
This year's Capital Projects include: new traffic signals and intersection improvements at Waukegan Road and North
Avenue; water main replacements on Woodvale and Kenton; water system expansion including a new transmission line and
a two million gallon water reservoir in the west end of the community; and infrastructure improvements in the Village
Center in connection with the three redevelopment projects referred to as Vision 2000. These downtown projects are being
financed by TIF funds leveraged against private sector dollars to meet the objective established in the Village Center
Redevelopment Plan over a decade ago.
In summary, this budget represents the efforts of many people, both elected and appointed, to serve our community. In
meeting our obligations, the Board of Trustees and I wish to acknowledge the many volunteers on boards and commissions
whose help throughout the year is extremely valuable. Through this concerted effort, we will continue to maintain our
tradition of dependable Village services at the lowest possible cost.
BERNARD FORREST, Mayor
April 19, 1999