12/21/1998December 21, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, December 21, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Absent: Michael Swartz
and that a quorum was present and in attendance. Also present were Attorney James
Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Rosenthal seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion to approve the
Bills and Payroll. Trustee Ehlers seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the November Treasurer's Report. November
sales tax receipts are 8% over November 1997 receipts, and the twelve month total
is even with last year. Other revenues are performing as projected. As of
November 30, 1998, 101.1% of cash was invested at an average interest rate of
5.51% which compares with an average rate of 4.50% for the 90 -day Treasury Bill.
25 YEAR SERVICE AWARD Mayor Forrest presented Chief of Police L.
Patrick Anderson with a gold watch in
recognition of his twenty -five years of service to the Village of Deerfield.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons. Mayor Forrest reassured residents
that, in spite of persistent rumors, the construction financing for Deerfield
Square is progressing and is expected to be finalized by mid to late January.
RESOLUTION R -98 -26 RELEASING Mayor Forrest announced that for the 9th
SURPLUS FUNDS FROM LAKE COOK consecutive year, the Village is redistributing
ROAD TIF DISTRICT surplus funds to Lake and Cook County taxing
bodies from the Lake Cook Road Tax Increment
Financing District. This year $6,771,257 will be reallocated. Mayor Forrest
reported that the Village will use its reallocation of $203,115 to abate a portion
of the 1998 Tax Levy.
Trustee Rosenthal made a motion to adopt a
resolution releasing the surplus Funds. Trustee Heuberger seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5)'
NAYS: None (0)
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting
COMMISSION RE REQUEST FOR SIGNAGE on December 17 to consider a request from
PLAN AMENDMENT AND MODIFICATION Kurt Sauser for a signage plan amendment and
OFPUD, DESIGNER KITCHENS & BATH modification of a PUD for Designer Kitchens
and Bath, 360 Waukegan Road. It is the
recommendation of the Plan Commission that the petitioner's request for approval
of a final sign plan, including a wall sign modification, be approved. The motion
passed 4 -0. It is also the recommendation of the Plan Commission that the
petitioner's request for a modification of a planned unit development to permit a
change in roof material for the building at 360 Waukegan Road be approved. The
Plan Commission concurred with the Board of Trustees on this matter. The motion
passed 4 -0. Mr. Franz noted that the roof issue was expedited at the December 4th
Board meeting to assist the petitioner in getting the roof under construction, so
the sign issue is the only one under consideration at this meeting.
Kurt Sauser displayed an artist's rendering of
the proposed two sided ground sign which is to be lit at night. The overall
height of the sign is 20' at the apex, and the width is 11' 211.
Trustee Heuberger commented that the proposed
sign is not as large as it could be by ordinance and wondered if the sign as
proposed is big enough to be read by traffic. Mr. Sauser responded that he would
like to have the maximum size sign that is permissible, as the shopping center is
located in a low area without good visibility from the road. Trustee Rosenthal
commented that limiting the amount of text on the sign would also make it easier
for passing motorists to read.
After discussion, Trustee Seidman made a motion
to accept the Report and Recommendation of the Plan Commission and to direct the
Village Attorney to prepare an ordinance amending the existing special use.
Trustee Heuberger seconded the motion. He added that the developer should be
given the discretion to increase the size of the signage to the ordinance maximum
of 120 square feet. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR December 17, 1998. It is their recommendation
AMENDMENT TO SPECIAL USE TO PERMIT that School District 109's request for an
A TWO STORY ADDITION AND VACATIONS amendment to a special use to permit the
OF BUILDING LINE AND RIGHT -OF -WAY construction of an addition and site
PA
FOR SCHOOL DISTRICT 109, SOUTH improvements to South Park School be approved
PARK SCHOOL with the recommendation that the new hard
surface play areas should be open to vehicular
traffic for school district special events only. The Plan Commission also
recommends that the modification of the parking requirements, a plat of
consolidation, the vacation of the 30' building line on the west side of the
property, and the vacation of 30' of unimproved Village right -of -way on Kenmore
Avenue be approved. The motion passed 4 -0.
District 109 Superintendent Max McGee and
School Board member Mary Oppenheim presented the plans for the proposed two story
addition to the west side of South Park School. The addition would add
approximately 28,000 square feet to the size of the school. As part of the plan,
hard surface play areas would be constructed to the north and south of the new
addition. These play areas would also be used for overflow parking for school
events, and chains would be used to keep cars from using those areas at other
times. Under the new proposal, the number of parking spaces would increase, via a
three phase plan, from 67 spaces to 154. The addition would be 26' tall. It is
to be alarmed, as the remainder of the building already is. Ten outdoor lights
are proposed. No property needs to be bought or traded to build the proposed
addition. The school district plans to go out for bids the end of January,
accept bids in mid February, begin construction in March, and be done the end of
August.
After discussion, Trustee Rosenthal made a
motion to accept the Report and Recommendation of the Plan Commission and to
direct the Village Attorney to prepare an ordinance amending the existing special
use. Trustee Seidman seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -98 -55 AUTHORIZING A An ordinance authorizing a special use to
SPECIAL USE FOR A RESTAURANT, ON Brinker International to permit establishment
THE BORDER, 700 LAKE COOK ROAD of an On The Border Restaurant at 700 Lake
Cook Road. Second Reading.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES.: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5)
NAYS: None (0)
Developer Jacob Kieferbaum, whose company just
completed an office building north of the Marriott on Pfingsten, and who wishes to
develop the parcel between the Marriott and Chi Chi's Restaurant, reported that
there are a number of issues relating to utilities, detention, and cross easements
that need to be worked out before the center parcel can be developed. A meeting
has tentatively been set up between Mr. Kieferbaum, Brinker International, and
Village staff to work on resolving these issues.
Vic]
ORDINANCE 0 -98 -56 APPROVING An ordinance approving an amendment to a
AMENDMENT TO SPECIAL USE FOR special use for a three story office building
OFFICE BUILDING, PARKWAY NORTH at Parkway North. Second Reading.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AUTHORIZING AMENDED . At the November 16th Board meeting, Trustee
SPECIAL USE TO PERMIT ESTABLISH- Ehlers requested additional information
MENT OF A ZIPPY'S RESTAURANT WITH regarding Zippy's plan for preventing problems
A DRIVE THRU, LAKE COOK ROAD METRA that could result if too many cars line up in
SITE, SECOND READING (HELD AT the drive thru. It was his concern that cars
PETITIONER'S REQUEST ON 12/7/98) might back up into the public roadway. Zippy's
was placed on the agenda for the December 7th
meeting, but asked for more time to prepare a response.
Attorney David Norton reported that since their
last presentation to the Board, they have taken additional traffic counts and have
had Gewalt Hamilton Associates look at the project again. Metro Transportation
Group, hired by the Village, has also looked at the proposed project.
Mr. Hamilton reviewed the Zippy's drive thru
plan and compared it to the drive thru at the Deerfield McDonald's. Because of
slower turn over at Zippy's, it is anticipated that fewer cars will wait in the
Zippy's drive thru line. Also, at Zippy's, if the line gets too long, the "speed
team" comes out to expedite the ordering and paying process. Should the line
still get too long, which would only happen during lunch hours, the overflow
traffic would be on the road to the METRA station, which would essentially be
empty at that hour. Mr. Hamilton reported that this scenario should never happen
because at this Zippy's, as at existing Zippy's, when the queue gets too long, a
member of the "speed team" is instructed to direct patrons to•park their cars
instead of getting in line.
Steve Corchoran reported that Metro
Transportation also looked at queuing, site design, and impact on the road system.
In their opinion, the number of cars in the queue will never exceed the fourteen
cars the queue can handle; but if it should happen, he agreed with Gewalt Hamilton
that directing the excess cars to park is a solution that works. In the event
that cars do end up in the road way, there is room for traffic to go around. Mr.
Corchoran recommended several changes in the site plan. In his plan, all traffic
would flow in a counterclockwise direction. Also, some parking spaces would be
angled. The Metro Transportation plan also calls for two painted crosswalks.
Lastly, Mr. Corchoran commented that the extra traffic generated by Zippy's would
have no impact on the internal or external road system.
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Mayor Forrest expressed concern that people who
park their cars will have to walk through the queue to get to the restaurant. He
suggested shortening the queue and having one large instead of two small
crosswalks.
Trustee Seidman made a motion to amend the
recommendation to include Metro Transportation's suggestions for angled parking,
one way traffic, and shortening of the queue. Trustee Ehlers seconded the motion.
The vote was as follows:
AYES: Ehlers, Seidman, Swanson (3)
NAYS: None (0)
ABSTAIN: Rosenthal (1)
RECUSED: Heuberger (1)
Trustee Seidman made a motion to adopt the
ordinance. Trustee Ehlers seconded the motion. The vote was as follows:
AYES: Ehlers, Seidman, Swanson (3)
NAYS: Rosenthal, Forrest (2)
RECUSED: Heuberger (1)
As four votes are needed to pass, the motion
was defeated, and the ordinance was turned down.
Mr. Norton was informed that the Board could
consider any additional information from the petitioner either at this meeting or
the next meeting if one of the trustees on the prevailing side of the vote chose
to make a motion to reconsider. Mr. Norton requested to meet with Trustees
Rosenthal and Swartz and Mayor Forrest to submit additional information. Mayor
Forrest responded that Mr. Norton should-submit the information for review.
DISCUSSION
EDENS SPUR EXIT RAMP Mr. Franz reported that the Tollway Authority
-has set a date to meet regarding the Edens Spur
exit ramp. The meeting will take place .on Thursday, January 7 at the Deerfield
Hyatt. An open house will be held from 4:00 -6:30 to display options the Tollway
Authority has come up with, followed by a public hearing at 7:30 to make a
presentation and get input from the public.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land acquisition.
Trustee Seidman so moved. Trustee Ehlers seconded the motion. The motion passed
by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn the
meeting. Trustee Seidman seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:45 P.M.
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ATTEST:
Village Clerk
APPROVED:
Mayor
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report December 21, 1998
Southwest Quadrant (Deerfield Square):
> Mayor Forrest's statement re: CRM Financing (attached)
> The Busscher property at 748 Osterman closed .today. Arrangements will now be made
to raze the two remaining houses on Osterman, which will complete Phase I demolition.
> Last week, the Appearance Review Commission reviewed the new First Chicago
building, the retail building on Osterman Avenue and the car wash. The developer will
meet with the committee on January 12th for final approval prior to submitting their
recommendations to the Village Board.
Southeast Quadrant (Deerfield Centre):
> Discussions continue with Mesirow Stein/Northern Realty on a Redevelopment
agreement.
> The developer is working with staff on engineering issues which must be determined
before they can prepare their Final Plan.
South Commons:
> On December 17th, the Plan Commission approved the Final Plan for the multi - family
development.
> The Final Plan and the Redevelopment Agreement will be ready for consideration at the
January 4th Village Board meeting.
> The Village will begin acquisition of the residential properties on Central Avenue after
the first of the year.
Mayor Forrest's Statement
CRM Properties Financing
December 21, 1998 Village Board Meeting
On December 9th, CRM Properties signed an Agreement with Key Bank
for construction financing for the Deerfield Square Development. Although this
is still preliminary to the actual disbursement of funds, it clearly indicates the
lender's intention to complete this transaction.
Last week, the Village Manager and I met with officials of Key Bank to
discuss the status of the loan. The Village was assured that they are proceeding
to loan documents and that there is no reason to believe that the loan will not
be approved. However, due to the need for a number of third party
commitments and the impending holidays, the Bank does not anticipate the loan
closing until mid to late January.
In the interim, Charles Malk will provide the Village weekly status reports
on all open items related to the execution and funding of the construction loan.
This will keep the Village closely involved in tracking the loan through the
remaining normal channels.
The Village Board and I remain confident that financing will be secured
and that the development will proceed as planned. Rumors notwithstanding,
this project is very much alive and, although somewhat delayed, going to be
built over the next eighteen months in two stages as originally proposed.
On tonight's agenda is a Resolution authorizing the reallocation of $6.7 •
million in surplus funds to the various taxing bodies from the Lake Cook Road
TIF District. This is the 9th consecutive year that the Village is redistributing
TIF funds✓, and . we have now distributed approximately
$23
million
to Lake
County taxing districts alone over that period. and over
$36
million
to the
districts in Cook County.
We are very pleased with the success of the Lake Cook Road TIF project
and the opportunity it affords the Village to distribute these surplus funds. As
in past years, the Village has elected to use its reallocation to abate a porticn of
the 1998 tax levy.
It is our hope that the various taxing bodies will use these funds in the
best interests of all our mutual taxpayers. Each of us needs to find alternatives
to increased taxation; whether: that be ;innovative methods of service. delivery or
cost reductions. The Lake Cook Road TIF District funds provide an
opportunity to give our taxpayers some relief, and I encourage each taxing body