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12/07/199816 5 December 7, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, December 7, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Marvin W. Ehlers and that a quorum was present and in attendance. Also.present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion to approve the minutes of the previous meeting. Trustee Swartz seconded the motion. Trustee Swanson made a-correction to the section on Parkway North parking (page 3, paragraph 4). A motion to pass the minutes as amended passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. DISCUSSION WITH COMMONWEALTH At the request of the.Board of Trustees, EDISON RE ELECTRIC POWER Gerald Bowman, Director of Public Affairs for RELIABILITY /RECENT OUTAGES Commonwealth'Edison, attended the meeting to listen and respond to Village residents regarding problems they have experienced with their electrical service in general and also during the November storm, during which many homes were without power for more than two days. Mr. Bowman reported that the recent storm created outages for over 500,000 customers. 1888 high voltage wires were down, as well as over 3000 service drops, and there were 258 broken utility poles. On the first day of the storm, Commonwealth Edison received over 280,000 calls, and many other calls did not reach the Commonwealth Edison system. 738 Commonwealth Edison crews and a dozen contracted crews worked to restore service as quickly as possible under difficult conditions.. Mayor Forrest commented on the high number of outages experienced by Deerfield residents, the difficulty of both getting through to and getting information from Commonwealth Edison, their slow response time, and the lack of credibility Commonwealth Edison has in the eyes of many residents. Mr. Bowman talked about some of the uncontrollable causes for electrical service interruptions. He talked about proposed telephone technology improvements, and tree trimming. He commented that $1.1 billion has been budgeted for reliability improvements over the next three years. He reported that early in 1999 the Village will receive from Commonwealth Edison an annual report of outages, repairs and reliability improvements (both planned and undertaken). Trustee Heuberger suggested that when the report comes out, Mr. Bowman should present it at a Village Board meeting. Mayor Forrest opened the meeting to comments from the public, and for more than half an hour residents talked about their experiences and dissatisfaction with Commonwealth Edison. When everyone who wished to comment had done so, Mayor Forrest commented that the Village is working with the Northwest Municipal Conference and the Lake County Municipal League to see if together they can devise a way to improve the situation. Trustee Heuberger suggested that a tape of tonight's Board meeting also be sent to Commonwealth Edison executives for their review and comment. reconvened the meeting at 9:15. Mayor Forrest called for a brief recess. He REPORTS REAPPOINTMENTS TO BOARDS AND Mayor Forrest recommended the following COMMISSIONS reappointments to the Village Boards and Commissions: • Appearance Review Commission - Richard- Coen, Chairperson • Board of Building Appeals - Richard Osman • Board of Police Commissioners - James Marovitz • Cable and Telecommunications Commission - Neil Charak, Steven Robinson and John Sanner • Energy Advisory and Resource Recovery Commission - Robin Stone, Chairperson, and Andrew Warren • Human Relations Commission - John Grage, Chairperson • Manpower Commission - Julie Morrison • Plan Commission - Gail Gussis and Bruce Heitzinger • Police Pension Board - Mark Anfenson • Safety Council - Sheila Stanger, Chairperson, Thomas Elliott, and Roy Lipner • Village Center Development Commission - Michael LeTourneau, Chairperson, Joan Reed, and Barbara Struthers • Youth Council - John Palen and Jeffrey Rivlin Trustee Rosenthal made a motion to approve the appointments. Trustee Heuberger seconded the motion. It was pointed out that although Julie Morrison holds public office, there is no conflict of interest, and she has been on the Manpower Commission since 1984. The motion passed unanimously. REPORT OF FINANCE COMMITTEE RE The Finance Committee has met with the 1997 -98 COMPREHENSIVE ANNUAL auditors to discuss the 1997 -98 Comprehensive REPORT Annual Financial Report. The Finance Committee Report indicates that the financial condition of the Village is excellent. The report is unqualified. One change from prior years is in the accounting methods for the Police Pension Fund. This will affect the Village's contribution to the fund. Trustee Seidman made a motion to accept the Finance Committee Report and place it on file. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) 2 1 I 1 CONSENT AGENDA ORDINANCE 0 -98 -47 AMENDING ZONING An ordinance amending the Zoning Ordinance ORDINANCE AND SUBDIVISON CODE FOR and Subdivision Code for the Northwoods Road NORTHWOODS ROAD AREA area to require that all new subdivided lots have a minimum lot depth of 300' instead of the current 110' requirement. Second Reading. ORDINANCE 0 -98 -48 AMENDING An ordinance approving a stop sign on Willow MUNICIPAL CODE RE STOP SIGN ON Avenue at Country Lane. Second Reading. WILLOW AVENUE AT COUNTRY LANE 1, ORDINANCE 0 -98 -49 INCREASING NUMBER An ordinance increasing the number of Class E OF CLASS E LIQUOR LICENSES FROM 9 licenses from nine to ten and decreasing the TO 10 AND DECREASING NUMBER OF - number of Class C licenses from four to CLASS C LICENSES FROM 4 TO 3 three. The Italian Kitchen Restaurant will have a Class E license instead of its current Class C license. Second Reading. AN ORDINANCE AUTHORIZING A SPECIAL An ordinance authorizing a special use to USE FOR RESTAURANT, ON THE BORDER, permit the establishment of an On The Border 700 LAKE COOK ROAD Restaurant at 700 Lake Cook Road. First Reading. Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) OLD BUSINESS ORDINANCE AUTHORIZING AN AMENDED This agenda item was withdrawn at the request SPECIAL USE TO PERMIT ESTABLISHMENT of the petitioner, who is not yet ready to OF A ZIPPY'S RESTAURANT WITH A provide the requested information. Second DRIVE THRU, LAKE COOK RD METRA SITE Reading. ORDINANCE 0 -98 -50 APPROVING A An ordinance approving a variation to Mr. and SIDEYARD VARIATION, MR. AND MRS. Mrs. Donald Schlax for their property located DONALD SCHLAX, 945 ALDEN COURT at 945 Alden Court. The variation permits a minimum sideyard of 3.53' in lieu of the required 81, allowing for the addition of a first floor breakfast room. First Reading. Trustee Swartz moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Swartz moved for adoption of the ordinance. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to a SPECIAL USE FOR OFFICE BUILDING, special use for a three story office building PARKWAY NORTH at Parkway North. First Reading. 3 Attorney Leonard Rosenberg requested a waiver of the rules to permit the ordinance to be voted on First Reading. The waiver would allow for an expedited construction schedule. Mayor Forrest explained that the Board does not grant this sort of request for commercial properties. NEW BUSINESS ENGINEERING CONSULTANT'S REPORT ON Darryl Gavle of Baxter & Woodman presented PROPOSED WATER SYSTEM IMPROVEMENTS his report on proposed Deerfield water system improvements. Currently the Village system has the capacity to provide 5,000,000 gallons of water per day. It is projected that by the year 2010 11,000,000 gallons of capacity may be required. This includes water the Village will provide to Riverwoods. A secondary source, to be located near the high school, with the capacity to provide an additional 6,000,000 gallons per day, is therefore proposed. The Village currently has three storage reservoirs which will hold about 4,000,000 gallons. It is proposed that modifications be made to the existing Richfield reservoir, which will provide an additional 1,500,000 gallons of storage to the Village. An additional reservoir and pumping station are proposed for Hazel Avenue, and a feeder pumping station is proposed in the area of Summit Avenue. Improvements to the water transmission system, *including a 20" and 24" main, will be needed. A route going along. North Avenue, Stratford, Greenwood and Broadview is suggested for the new main. The estimated total cost for the project is $6,624,000. As a second part of the study, Baxter & Woodman reviewed and evaluated the water main breaks in the existing distribution system and is recommending a multi -year water main replacement program. The estimated cost for the first phase of the replacement program is $3,170,000. After discussion, Trustee Seidman made a motion to accept the Baxter & Woodman report. Trustee Heuberger seconded the motion. The motion passed unanimously. ACCEPTANCE OF BRISTOL ESTATES Kogen Builders has completed improvements SUBDIVISION for the Bristol Estates subdivision. All improvements have been inspected by the respective departments and are in general conformance with the approved plans and specifications. Mr. Soyka recommends that the Mayor and Board accept the Bristol Estates subdivision. Ten percent of the original letter of credit ($146,740) will be held for the one year warranty period. Trustee Swartz made a motion to accept the Bristol Estates subdivision. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -98 -51 RE 1998 REAL The gross 1998 tax levy for the Village ESTATE TAX LEVY totals $4,494,199. After abatements, the net levy will be $2,899,105. The only funding increases needed are for the Police Pension Fund and the scavenger service, but a larger portion of the debt service levy is being abated so that 4 the total tax levy will be down $45,050. The Village portion of the individual tax bill will drop to about 6.3 %. The library has submitted a levy of $1,343,000 which is $74,000 (5.8%) over last year. First Reading. Trustee Seidman made a motion for a waiver of the rules to permit the tax levy ordinance to be voted on at First Reading. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -98 -52 ABATING 1993 An ordinance abating the 1993 General GENERAL OBLIGATION BONDS ISSUE Obligation Bonds issue in the amount of $744,000. Trustee Seidman moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Rosenthal moved to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -98 -53 ABATING 1997 An ordinance abating the 1997 General GENERAL OBLIGATION BONDS ISSUE Obligation Bonds issue in the amount of $486,969. Trustee Heuberger moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Rosenthal moved for adoption of the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -98 -54 ABATING 1998 GENERAL OBLIGATION BONDS ISSUE An ordinance abating the 1998 General Obligation Bonds issue in the amount of $364,125. Trustee Swartz moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) 5 . AUTHORIZATION FOR MAYOR TO SIGN The Village's five year intergovernmental EXTENSION OF INTERGOVERNMENTAL agreement with Union Drainage District #1 is AGREEMENT WITH UNION DRAINAGE about to expire. Under the terms of the DISTRICT #1 contract, the Village operates the reservoir in Bannockburn and is reimbursed for expenses. The agreement would be renewed under the same terms and conditions as the current contract. Trustee Swartz made a motion to authorize Mayor Forrest to sign the intergovernmental agreement. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION DISCUSSION RE SOUTHEAST QUADRANT Poets Corner resident Derek Ragona inquired about rumors that Mesirow Stein may be planning to acquire some properties on Whittier for the new development. Mayor Forrest responded that the matter is under consideration. Mayor Forrest emphasized that the matter would have to go before the Plan Commission, and residents would be involved in any action that is considered. STORM DAMAGE Trustee Heuberger commented on the large number of fences that were damaged by the November storm and are still unrepaired. He inquired if homeowners could be notified that it is their responsibility to repair the fences, and he wondered if the Village could aid in some fashion, such as by expediting approval of 8' fences in certain areas or by making a group purchase of fencing materials. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Swartz so moved. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:05 P.M. ATTEST: it age C-1 rk APPROVED: C. Mayor Mayor Forrest's Statement 1998 Tax Levy December 7, 1998 Village Board Meeting Every year at the second meeting in April, the Village Board approves a budget for the next fiscal year, which starts on May 1st. The budget review for the year typically starts in January with the staff. The Board Finance Committee starts their review in early March. As part of the financial process, a tax levy must be passed to fund the budget. This is done in December so the tax bills can be processed and sent out in May. The gross tax levy for the Village in 1998 totals $4,494,199. However, after abatements, which we will pass tonight, the net levy will be $2,899,105. The only funding increases needed are for the police pension fund and for scavenger service, but we are abating a larger portion of the debt service levy so that the total tax levy will be down $45,050. The Library has submitted a levy of $1,343,000, which is $74,000 or a 5.8% increase over last year. The Village Board must pass this levy, along with our own, as presented to us. Last year, the Village portion of the total real estate tax bill was 6.64 %. Since our net levy is less than last year and our assessed valuation has grown from 649 million in 1997 to an estimated 670 million for 1998, the Village percentage of the individual tax bill will drop to about 6.3 0NO. Since 1985 when the Village portion of the bill was 12.5% of the total, we have made it our objective to reduce the levy as much as possible by securing other income sources. I'd also like to remind everyone that the Village does not levy a utility tax, added sales tax or a telecommunications tax. These alone would raise approximately between 4 and 5 million dollars. We hope to continue reducing this levy to keep the tax burden on our residents and businesses as low as possible. 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report December 7, 1998 Southwest Quadrant (Deerfield Square): > The closing on the Busscher property at 748 Osterman Avenue is scheduled for December 15`h. Once acquired, the two remaining houses on Osterman will be razed, completing all demolition work for Phase I of the project. > Ameritech continues work on relocating its utilities in the quadrant. Temporary poles will be installed this week for service to existing buildings in the area. Southeast Quadrant (Deerfield Center): > Mesirow Stein/Northern Realty is revisiting their plan to address concerns regarding parking, landscape screening and stormwater drainage. They intend to meet with staff to discuss these issues before submitting their Final Plan. > It is expected that the Redevelopment Agreement with Mesirow Stein/Northern Realty will be ready for the December 2151 Village Board meeting. South Commons: > The James Company is scheduled to review its Final Plan for multi - family development with the Plan Commission on December 10`h. It is expected that both the Final Plan and the Redevelopment Agreement will be ready for Village Board consideration on December 21St 1 1 1