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December 7, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, December 7, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent: Marvin W. Ehlers
and that a quorum was present and in attendance. Also.present were Attorney
Sheila Quinn and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Swartz seconded the motion. Trustee Swanson made a-correction to the section on
Parkway North parking (page 3, paragraph 4). A motion to pass the minutes as
amended passed unanimously.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons.
DISCUSSION WITH COMMONWEALTH At the request of the.Board of Trustees,
EDISON RE ELECTRIC POWER Gerald Bowman, Director of Public Affairs for
RELIABILITY /RECENT OUTAGES Commonwealth'Edison, attended the meeting to
listen and respond to Village residents
regarding problems they have experienced with their electrical service in general
and also during the November storm, during which many homes were without power
for more than two days.
Mr. Bowman reported that the recent storm
created outages for over 500,000 customers. 1888 high voltage wires were down,
as well as over 3000 service drops, and there were 258 broken utility poles. On
the first day of the storm, Commonwealth Edison received over 280,000 calls, and
many other calls did not reach the Commonwealth Edison system. 738 Commonwealth
Edison crews and a dozen contracted crews worked to restore service as quickly as
possible under difficult conditions..
Mayor Forrest commented on the high number of
outages experienced by Deerfield residents, the difficulty of both getting
through to and getting information from Commonwealth Edison, their slow response
time, and the lack of credibility Commonwealth Edison has in the eyes of many
residents.
Mr. Bowman talked about some of the
uncontrollable causes for electrical service interruptions. He talked about
proposed telephone technology improvements, and tree trimming. He commented that
$1.1 billion has been budgeted for reliability improvements over the next three
years. He reported that early in 1999 the Village will receive from Commonwealth
Edison an annual report of outages, repairs and reliability improvements (both
planned and undertaken). Trustee Heuberger suggested that when the report comes
out, Mr. Bowman should present it at a Village Board meeting.
Mayor Forrest opened the meeting to comments
from the public, and for more than half an hour residents talked about their
experiences and dissatisfaction with Commonwealth Edison. When everyone who
wished to comment had done so, Mayor Forrest commented that the Village is
working with the Northwest Municipal Conference and the Lake County Municipal
League to see if together they can devise a way to improve the situation.
Trustee Heuberger suggested that a tape of tonight's Board meeting also be sent
to Commonwealth Edison executives for their review and comment.
reconvened the meeting at 9:15.
Mayor Forrest called for a brief recess. He
REPORTS
REAPPOINTMENTS TO BOARDS AND Mayor Forrest recommended the following
COMMISSIONS reappointments to the Village Boards and
Commissions:
• Appearance Review Commission - Richard- Coen, Chairperson
• Board of Building Appeals - Richard Osman
• Board of Police Commissioners - James Marovitz
• Cable and Telecommunications Commission - Neil Charak, Steven Robinson and
John Sanner
• Energy Advisory and Resource Recovery Commission - Robin Stone, Chairperson,
and Andrew Warren
• Human Relations Commission - John Grage, Chairperson
• Manpower Commission - Julie Morrison
• Plan Commission - Gail Gussis and Bruce Heitzinger
• Police Pension Board - Mark Anfenson
• Safety Council - Sheila Stanger, Chairperson, Thomas Elliott, and Roy Lipner
• Village Center Development Commission - Michael LeTourneau, Chairperson, Joan
Reed, and Barbara Struthers
• Youth Council - John Palen and Jeffrey Rivlin
Trustee Rosenthal made a motion to approve
the appointments. Trustee Heuberger seconded the motion. It was pointed out
that although Julie Morrison holds public office, there is no conflict of
interest, and she has been on the Manpower Commission since 1984. The motion
passed unanimously.
REPORT OF FINANCE COMMITTEE RE The Finance Committee has met with the
1997 -98 COMPREHENSIVE ANNUAL auditors to discuss the 1997 -98 Comprehensive
REPORT Annual Financial Report. The Finance
Committee Report indicates that the financial
condition of the Village is excellent. The report is unqualified. One change
from prior years is in the accounting methods for the Police Pension Fund. This
will affect the Village's contribution to the fund.
Trustee Seidman made a motion to accept the
Finance Committee Report and place it on file. Trustee Swartz seconded the
motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
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CONSENT AGENDA
ORDINANCE 0 -98 -47 AMENDING ZONING An ordinance amending the Zoning Ordinance
ORDINANCE AND SUBDIVISON CODE FOR and Subdivision Code for the Northwoods Road
NORTHWOODS ROAD AREA area to require that all new subdivided lots
have a minimum lot depth of 300' instead of
the current 110' requirement. Second Reading.
ORDINANCE 0 -98 -48 AMENDING An ordinance approving a stop sign on Willow
MUNICIPAL CODE RE STOP SIGN ON Avenue at Country Lane. Second Reading.
WILLOW AVENUE AT COUNTRY LANE 1,
ORDINANCE 0 -98 -49 INCREASING NUMBER An ordinance increasing the number of Class E
OF CLASS E LIQUOR LICENSES FROM 9 licenses from nine to ten and decreasing the
TO 10 AND DECREASING NUMBER OF - number of Class C licenses from four to
CLASS C LICENSES FROM 4 TO 3 three. The Italian Kitchen Restaurant will
have a Class E license instead of its current
Class C license. Second Reading.
AN ORDINANCE AUTHORIZING A SPECIAL An ordinance authorizing a special use to
USE FOR RESTAURANT, ON THE BORDER, permit the establishment of an On The Border
700 LAKE COOK ROAD Restaurant at 700 Lake Cook Road. First
Reading.
Trustee Rosenthal made a motion for passage
of the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded
the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AUTHORIZING AN AMENDED This agenda item was withdrawn at the request
SPECIAL USE TO PERMIT ESTABLISHMENT of the petitioner, who is not yet ready to
OF A ZIPPY'S RESTAURANT WITH A provide the requested information. Second
DRIVE THRU, LAKE COOK RD METRA SITE Reading.
ORDINANCE 0 -98 -50 APPROVING A An ordinance approving a variation to Mr. and
SIDEYARD VARIATION, MR. AND MRS. Mrs. Donald Schlax for their property located
DONALD SCHLAX, 945 ALDEN COURT at 945 Alden Court. The variation permits a
minimum sideyard of 3.53' in lieu of the
required 81, allowing for the addition of a first floor breakfast room. First
Reading.
Trustee Swartz moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Seidman
seconded the motion. The motion passed unanimously.
Trustee Swartz moved for adoption of the
ordinance. Trustee Seidman seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to a
SPECIAL USE FOR OFFICE BUILDING, special use for a three story office building
PARKWAY NORTH at Parkway North. First Reading.
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Attorney Leonard Rosenberg requested a waiver
of the rules to permit the ordinance to be voted on First Reading. The waiver
would allow for an expedited construction schedule. Mayor Forrest explained that
the Board does not grant this sort of request for commercial properties.
NEW BUSINESS
ENGINEERING CONSULTANT'S REPORT ON Darryl Gavle of Baxter & Woodman presented
PROPOSED WATER SYSTEM IMPROVEMENTS his report on proposed Deerfield water system
improvements.
Currently the Village system has the capacity
to provide 5,000,000 gallons of water per day. It is projected that by the year
2010 11,000,000 gallons of capacity may be required. This includes water the
Village will provide to Riverwoods. A secondary source, to be located near the
high school, with the capacity to provide an additional 6,000,000 gallons per
day, is therefore proposed.
The Village currently has three storage
reservoirs which will hold about 4,000,000 gallons. It is proposed that
modifications be made to the existing Richfield reservoir, which will provide an
additional 1,500,000 gallons of storage to the Village. An additional reservoir
and pumping station are proposed for Hazel Avenue, and a feeder pumping station
is proposed in the area of Summit Avenue.
Improvements to the water transmission
system, *including a 20" and 24" main, will be needed. A route going along. North
Avenue, Stratford, Greenwood and Broadview is suggested for the new main.
The estimated total cost for the project is
$6,624,000.
As a second part of the study, Baxter &
Woodman reviewed and evaluated the water main breaks in the existing distribution
system and is recommending a multi -year water main replacement program. The
estimated cost for the first phase of the replacement program is $3,170,000.
After discussion, Trustee Seidman made a
motion to accept the Baxter & Woodman report. Trustee Heuberger seconded the
motion. The motion passed unanimously.
ACCEPTANCE OF BRISTOL ESTATES Kogen Builders has completed improvements
SUBDIVISION for the Bristol Estates subdivision. All
improvements have been inspected by the
respective departments and are in general conformance with the approved plans and
specifications. Mr. Soyka recommends that the Mayor and Board accept the Bristol
Estates subdivision. Ten percent of the original letter of credit ($146,740)
will be held for the one year warranty period.
Trustee Swartz made a motion to accept the
Bristol Estates subdivision. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -98 -51 RE 1998 REAL The gross 1998 tax levy for the Village
ESTATE TAX LEVY totals $4,494,199. After abatements, the
net levy will be $2,899,105. The only
funding increases needed are for the Police Pension Fund and the scavenger
service, but a larger portion of the debt service levy is being abated so that
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the total tax levy will be down $45,050. The Village portion of the individual
tax bill will drop to about 6.3 %. The library has submitted a levy of $1,343,000
which is $74,000 (5.8%) over last year. First Reading.
Trustee Seidman made a motion for a waiver of
the rules to permit the tax levy ordinance to be voted on at First Reading.
Trustee Heuberger seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -98 -52 ABATING 1993 An ordinance abating the 1993 General
GENERAL OBLIGATION BONDS ISSUE Obligation Bonds issue in the amount of
$744,000.
Trustee Seidman moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Rosenthal moved to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -98 -53 ABATING 1997 An ordinance abating the 1997 General
GENERAL OBLIGATION BONDS ISSUE Obligation Bonds issue in the amount of
$486,969.
Trustee Heuberger moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -98 -54 ABATING 1998
GENERAL OBLIGATION BONDS ISSUE
An ordinance abating the 1998 General
Obligation Bonds issue in the amount of
$364,125.
Trustee Swartz moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Seidman
seconded the motion. The motion passed unanimously.
Trustee Seidman moved for adoption of the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
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AUTHORIZATION FOR MAYOR TO SIGN The Village's five year intergovernmental
EXTENSION OF INTERGOVERNMENTAL agreement with Union Drainage District #1 is
AGREEMENT WITH UNION DRAINAGE about to expire. Under the terms of the
DISTRICT #1 contract, the Village operates the reservoir
in Bannockburn and is reimbursed for
expenses. The agreement would be renewed under the same terms and conditions as
the current contract.
Trustee Swartz made a motion to authorize
Mayor Forrest to sign the intergovernmental agreement. Trustee Swanson seconded
the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
DISCUSSION
DISCUSSION RE SOUTHEAST QUADRANT Poets Corner resident Derek Ragona inquired
about rumors that Mesirow Stein may be
planning to acquire some properties on Whittier for the new development. Mayor
Forrest responded that the matter is under consideration. Mayor Forrest
emphasized that the matter would have to go before the Plan Commission, and
residents would be involved in any action that is considered.
STORM DAMAGE Trustee Heuberger commented on the large
number of fences that were damaged by the
November storm and are still unrepaired. He inquired if homeowners could be
notified that it is their responsibility to repair the fences, and he wondered if
the Village could aid in some fashion, such as by expediting approval of 8'
fences in certain areas or by making a group purchase of fencing materials.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Swartz so moved. Trustee Heuberger seconded the motion.
The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Swartz made a motion to adjourn the
meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously.
The meeting was adjourned at 10:05 P.M.
ATTEST:
it age C-1
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APPROVED:
C.
Mayor
Mayor Forrest's Statement
1998 Tax Levy
December 7, 1998 Village Board Meeting
Every year at the second meeting in April, the Village Board approves a budget for the next
fiscal year, which starts on May 1st.
The budget review for the year typically starts in January with the staff. The Board Finance
Committee starts their review in early March. As part of the financial process, a tax levy must be
passed to fund the budget. This is done in December so the tax bills can be processed and sent out
in May.
The gross tax levy for the Village in 1998 totals $4,494,199. However, after abatements,
which we will pass tonight, the net levy will be $2,899,105. The only funding increases needed are
for the police pension fund and for scavenger service, but we are abating a larger portion of the
debt service levy so that the total tax levy will be down $45,050.
The Library has submitted a levy of $1,343,000, which is $74,000 or a 5.8% increase over
last year. The Village Board must pass this levy, along with our own, as presented to us.
Last year, the Village portion of the total real estate tax bill was 6.64 %. Since our net levy
is less than last year and our assessed valuation has grown from 649 million in 1997 to an estimated
670 million for 1998, the Village percentage of the individual tax bill will drop to about 6.3 0NO.
Since 1985 when the Village portion of the bill was 12.5% of the total, we have made it our
objective to reduce the levy as much as possible by securing other income sources.
I'd also like to remind everyone that the Village does not levy a utility tax, added sales tax
or a telecommunications tax. These alone would raise approximately between 4 and 5 million
dollars.
We hope to continue reducing this levy to keep the tax burden on our residents and
businesses as low as possible.
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report December 7, 1998
Southwest Quadrant (Deerfield Square):
> The closing on the Busscher property at 748 Osterman Avenue is scheduled for
December 15`h. Once acquired, the two remaining houses on Osterman will be razed,
completing all demolition work for Phase I of the project.
> Ameritech continues work on relocating its utilities in the quadrant. Temporary poles
will be installed this week for service to existing buildings in the area.
Southeast Quadrant (Deerfield Center):
> Mesirow Stein/Northern Realty is revisiting their plan to address concerns regarding
parking, landscape screening and stormwater drainage. They intend to meet with
staff to discuss these issues before submitting their Final Plan.
> It is expected that the Redevelopment Agreement with Mesirow Stein/Northern Realty
will be ready for the December 2151 Village Board meeting.
South Commons:
> The James Company is scheduled to review its Final Plan for multi - family development
with the Plan Commission on December 10`h. It is expected that both the Final Plan
and the Redevelopment Agreement will be ready for Village Board consideration
on December 21St
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