10/05/1998Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Swartz seconded the motion. The motion passed unanimously.
VISION 2000 UPDATE Mayor Forrest presented a progress
report on the redevelopment of the Southwest
Quadrant, the Southeast Quadrant and South Commons.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION AND REPORT AND
RECOMMENDATION OF VCDC RE REQUEST
FOR APPROVAL OF PRELIMINARY PLAN
FOR RESIDENTIAL PUD - JAMES
CORPORATION, SOUTH COMMONS
unit development be approved, with
to the development incentive provi
REPORTS
The Plan Commission held a public hearing on
May 28th which was continued to June 25th,
August 13th and September 23`d. It is the
recommendation of the Plan Commission that
the James Company's request for a special use
for approval of a preliminary development
plan for a Village Center residential planned
the following modifications allowed pursuant
lions:
• Setback modifications between a public street and buildings so as to allow a
30' setback from the Osterman Avenue property line and a 27' setback from the
Robert York Avenue property line in lieu of the required 451, and a 23'
setback from the Central Avenue property line in lieu of the required 25'
setback.
• Setback modifications between a private street and a building so as to allow a
20' setback from the private street running between the villas and a 23'
setback from the private street running between the villas in lieu of the
required 291.
• Setback modifications of the required 25' perimeter setback so as to allow
parking for the condos in the west setback, a 14' setback along the east
perimeter for the villas, a 23' setback along Central Avenue for the rowhomes,
and a 24' setback at the east end of the rowhomes.
• A modification to the parking stall size requirement in order to provide 8'
wide parallel parking spaces in lieu of the 8 'li' wide spaces in the private
road between the villas.
• A modification to the signage requirements so as to allow a 40 square foot
sign in lieu of the required 12 square foot sign at the entrance to the
October 5, 1998
The regular meeting of the
Board of Trustees of the Village of Deerfield was
called to order by
Mayor Forrest
in the Council Chamber pf the Village hall on
Monday, October 5,
1998, at 8:00
P.M. The Clerk called the roll and announced
that the following
were:
Present:
Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Swartz seconded the motion. The motion passed unanimously.
VISION 2000 UPDATE Mayor Forrest presented a progress
report on the redevelopment of the Southwest
Quadrant, the Southeast Quadrant and South Commons.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION AND REPORT AND
RECOMMENDATION OF VCDC RE REQUEST
FOR APPROVAL OF PRELIMINARY PLAN
FOR RESIDENTIAL PUD - JAMES
CORPORATION, SOUTH COMMONS
unit development be approved, with
to the development incentive provi
REPORTS
The Plan Commission held a public hearing on
May 28th which was continued to June 25th,
August 13th and September 23`d. It is the
recommendation of the Plan Commission that
the James Company's request for a special use
for approval of a preliminary development
plan for a Village Center residential planned
the following modifications allowed pursuant
lions:
• Setback modifications between a public street and buildings so as to allow a
30' setback from the Osterman Avenue property line and a 27' setback from the
Robert York Avenue property line in lieu of the required 451, and a 23'
setback from the Central Avenue property line in lieu of the required 25'
setback.
• Setback modifications between a private street and a building so as to allow a
20' setback from the private street running between the villas and a 23'
setback from the private street running between the villas in lieu of the
required 291.
• Setback modifications of the required 25' perimeter setback so as to allow
parking for the condos in the west setback, a 14' setback along the east
perimeter for the villas, a 23' setback along Central Avenue for the rowhomes,
and a 24' setback at the east end of the rowhomes.
• A modification to the parking stall size requirement in order to provide 8'
wide parallel parking spaces in lieu of the 8 'li' wide spaces in the private
road between the villas.
• A modification to the signage requirements so as to allow a 40 square foot
sign in lieu of the required 12 square foot sign at the entrance to the
development, a 6' 6" high sign in lieu of the required 4' and allow the
proposed ground signs to be within 15' of the property lines.
The motion passed 7 -0.
It is also the recommendation of the Plan
Commission that the property be rezoned from I -2A Village Center Limited
Industrial District, and the R -4 Single and Two Family Residence District to R -5
General Residence District.
The motion passed 7 -0.
It is also the recommendation of the Village
Center Development Commission that the James Company's request for redevelopment
of the South Commons be approved. The motion passed 5 -0 with one abstention.
Jerry James and Steven Spinell of the James
Companies were joined by Jon Nelson, JEN Land Design, Inc. (site plan); Daniel
O'Malley, Bloodgood Sharp Buster Architects (villas and rowhomes); Michael
Fitzgerald, Otis Associates (condos); Scott Freres, Lakota Group (landscape
plan); Steve Cochran, Metro Transportation Group (traffic impact analysis);
Maureen Mulligan (engineering consultant), and Steve Friedman, S. B. Friedman and
Co. (fiscal impact analysis).
Mr. Spinell gave an overview of the proposed
development which will consist of 80 multi - family condominium units in two
buildings, 51 villa units in 20 buildings, and 22 rowhouse units in three
buildings. Signage will consist of a lit entry sign at the Robert York /Osterman
Avenue entrance to the development (which will be part of the retaining wall),
and small pier signs at the entrance to the villa area, the rowhome area, and the
condominium area. There will be one wet retention basin and one dry retention
basin. Fences of wood or aluminum are planned in several areas of the
,development. All utilities will be underground.'
Trustees questioned the petitioners regarding
numerous aspects of the proposed plan including: impact on the two school
districts; recycling plans; whether the development contains less than the
required acreage; setbacks; signage; fences; storm water management; parking and
utilities.
Mayor Forrest summarized the process the
Village has gone through to arrive at the preliminary plan presented at this
meeting. Trustee Rosenthal added that the James Companies' plan was the most
creative, least dense and best landscaped of those submitted to the Village.
Trustee Swartz added that this is a good plan, and the petitioners have tried
hard to respond to the wishes of the subcommittee.
Mayor Forrest opened the meeting to public
comment.
Norton Wasserman, President of the Coromandel
Umbrella Association and the Coromandel Condominium Association, expressed his
concern about the volume and speed of traffic that Coromandel residents feel will
be generated by the South Commons development. He feels that the Coromandel ring
road will be used as an alternate to Waukegan Road, a problem that the Village
has not adequately addressed. Mr. Wasserman stated that the ring road is narrow,
has poor sight lines and is not suitable for heavy traffic. He stated that the
best solution to the problem is to not open the Coromandel ring road to thru
traffic. His group favors erecting a barrier gate at the north entrance to the
ring road and has filed.for a building permit. They are willing to take legal
action, if necessary, to: obtain permission to erect the gate. Mr. Wasserman
added that the Kates Road entrance would be open at all times and that the north
entry gate could possibly be left open during non rush hour periods.
Mayor Forrest responded that north access is
necessary and is called for in the Comprehensive Plan. He stated that the plan
presented by the James Company is a preliminary plan only. As the planning
progresses, staff and Board members will continue to.address traffic and safety
issues.
Upon questioning from Trustee Seidman, Mr.
Stucko commented that the declaration for the homeowners association provides
that the road, although private, is to remain open for public traffic through the
development. The provision is part of.the restrictive covenants which were made
part of the special use ordinance.
After further discussion, Trustee Seidman.
made a motion to approve the report and recommendation of the Plan Commission and
the Report and Recommendation of the VCDC. Trustee Swartz seconded the motion.
The motion passed unanimously.
REPORT AND RECOMMENDATION OF The Safety Council met in September to review
SAFETY COUNCIL RE REQUEST FOR STOP a request by residents in the 1400 and 1500
SIGN AT INTERSECTION OF CENTRAL blocks of Central Avenue for a stop sign on
AVENUE AND INDIAN HILL Central Avenue at Indian Hill. After a study
by the Police Department which included a
speed survey and traffic volume studies, the Safety Council is recommending that
there be a dedication and placement of stop signs on Central for east and
westbound traffic at Indian Hill and a "Stop Sign Ahead" warning sign in the 1400
block of Central. The Police Department concurs with this recommendation. This
intersection, which now has a two way stop, will. become a four way stop.
After discussion, Trustee Rosenthal made a
motion to accept the report and recommendation of the Safety Council and to
direct the preparation of an ordinance. Trustee Swartz seconded the motion. The
motion passed unanimously.
REPORT AND RECOMMENDATION OF The Appearance Review Commission reviewed the
APPEARANCE REVIEW COMMISSION RE request of CRM Properties Group, Ltd. to
PERIMETER FENCE FOR DEERFIELD place a perimeter fence around Deerfield
SQUARE Square. The Appearance Review Commission
found a fence of the proposed nature to be an
asset to the Village Center, blending well with the established Streetscape and
helping the Village Center create its own identity. By a vote of 4 -0 they
recommended that the concept of the proposed fence be approved and that they
review and approve the final details of the planned construction.
Trustee Seidman made a motion to accept the
report and recommendation of the Appearance Review Commission. Trustee Ehlers
seconded the motion. Mr. Stucko commented that the motion should state that this
approval is to be an addendum to the ordinance that approved the overall plan.
Trustee Seidman so moved. Trustee Ehlers seconded the motion.
After discussion that the fence seemed
exclusionary and that landscaping would perhaps do a better job of screening the
parking lot, the motion to accept the ARC report and recommendation and add it to
the ordinance failed. The perimeter fence is therefore denied. The vote was:
AYES: Ehlers, Seidman (2)
NAYS: Heuberger, Rosenthal, Swartz (3)
z r
OLD BUSINESS
DISCUSSION RE DECLARATION OF Mr. Franz summarized that the Declaration of
EASEMENT AND MAINTENANCE AND USE Easement and Maintenance and Use Restrictions
RESTRICTIONS - CARSON'S RIBS/ was before the Board this past summer. The
HERITAGE PROPERTY GROUP Village was negotiating with Carson's Ribs
for property that would allow the Heritage
Property Group to access the new traffic signal on Waukegan Road. Certain
questions were raised and the matter was pulled from the agenda. One issue was
that if the property were to revert back under the conditions outlined in the
agreement, Carson's would have to repay the $20,000. Mr. Carson has agreed to
that condition. If the Board agrees, the document will be submitted to Carson's
and Heritage Property Group for signature. It is hoped that the driveway
connection can be completed before the onset of bad weather.
Trustee Seidman made a motion to direct that
the Declaration of Easement and Maintenance and Use Restrictions be submitted to
Carson's and Heritage for their signature. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
NEW BUSINESS
REQUEST FROM OWNER OF WHAT'S Due to the-absence of the petitioner, Trustee
COOKING RESTAURANT TO STAGE Rosenthal made a motion to table this agenda
IMPLEMENTATION OF REQUIRED item. Trustee Ehlers seconded the motion.
LANDSCAPING PLAN The motion passed unanimously.
AUTHORIZATION TO ACCEPT PROPOSAL Engineering services are needed for the
FOR DESIGN SERVICES FOR Deerfield Road /Rosemary Terrace traffic
INTERSECTION IMPROVEMENTS AND signal installation and intersection
TRAFFIC SIGNAL AT DEERFIELD ROAD improvements. Ciorba Group submitted a
AND ROSEMARY TERRACE proposal to provide Phase I and Phase II
engineering design services. Their proposal
includes the preparation of plans to interconnect the signalized intersections
along Deerfield Road at Waukegan Road, Rosemary Terrace and Kipling Place /Kenton
Avenue. The Director of Public Works and Assistant Village Engineer recommend
that the Board accept the Ciorba Group proposal to complete these engineering
design services for a cost of $35,400.
Mr. Soyka noted that since it takes 12 -18
months to get a signal designed, installed and operational, it is important to
start the process as quickly as possible to have it ready for the opening of the
proposed southeast quadrant development.
Mayor Forrest commented that traffic coming
out of the southeast quadrant should be required to turn right or left but not be
permitted onto Rosemary Terrace. Trustee Seidman added that Rosemary Terrace
residents have requested that a stop sign be placed at Rosemary and Orchard. Mr.
Franz responded that the request will be turned over to the Safety Council.
After discussion Trustee Swartz made a motion
to accept the proposal of Ciorba Group for Phase I and Phase II engineering
services for a cost not to exceed $35,400. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
AUTHORIZATION TO AMEND MUNICIPAL Chief Anderson reported that work is near
CODE TO INCLUDE A STOP SIGN ON completion on the portion of Estate Drive
ESTATE DRIVE AT PFINGSTEN ROAD that is east of Pfingsten. A temporary stop
sign is currently at that location to control
commercial traffic as it comes out onto Pfingsten. Chief Anderson would like for
the sign to be permanent and is asking for an ordinance to be prepared dedicating
the sign.
Trustee Seidman made a motion to direct the
Village Attorney to prepare the ordinance. Trustee Swartz seconded the motion.
The motion passed unanimously.
DISCUSSION
DISCUSSION RE TOLLWAY RAMP John Lyons, 310 Forsythia Drive, first
updated the Board on the thus far
unsuccessful efforts made by area residents to force the tollway to make
suggested improvements to the sound wall at the rear of their properties.
Mr. Lyons then protested to the tollway ramp
which is currently under construction. With the assistance of Barbara Little,
Mr. Lyons showed diagrams of the proposed ramp. The highest portion of the ramp,
which will be directly behind the back yards of Mr. Lyons and his neighbors, will
be approximately 27' above the existing grade and about 13' above the existing
sound walls. The resulting noise and visual disturbance will be considerable.
Back yards will be unusable and property values will decrease.
Two other residents of the area presented
what they thought might be a workable alternate plan for the ramp.
Upon questioning from Mr. Lyons, Board
members commented that they had seen concept plans for the ramp but had not known
its dimensions until this evening. The concept plans showed the ramp peaking at
the office area south of the residential area, and it was assumed that the sound
wall would provide the necessary protection for the residences.
There was discussion of what might be done to
prevent the ramp from being constructed in the fashion planned by the tollway.
It was decided that staff will contact the Tollway Authority, Governor Edgar, and
the State representatives to seek assistance. Village attorneys will look into
the matter as well. Affected residents were encouraged to contact the State
representatives and to stay involved in the process.
WINDOW SIGNAGE Mayor Forrest suggested that Mrs. Houpt's
memo about signage in the Village Center be
referred to the Plan Commission, and that the Plan Commission be asked to look at
the issue of neon signs as well. Trustee Rosenthal so moved. Trustee Ehlers
seconded the motion. The motion passed unanimously.
HAZARDOUS COLLECTION PICK UP Trustee Seidman reported that 1100 Lake
County residents brought hazardous waste to
the collection held by SWALCO at Deerfield High School last Saturday.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Seidman so moved. Trustee Swartz seconded the motion. The
motion passed by the following vote:
5
r "' r•i i
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Seidman made a motion to adjourn the
meeting. Trustee Swartz seconded the motion. The motion passed unanimously.
The meeting was adjourned at 10:00 P.M.
ATTEST:
15� %�N
_.- -
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APPROVED:
Mayor
A
VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report October 5, 1998 J!
Southwest Quadrant (Deerfield Square):
> Phase I demolition work is on schedule and should be completed by October 15th.
> Businesses which have been temporarily relocated include: Lili's DO Fashion to One
Osterman Plaza; Coldwell Banker to the old ReMax building on Deerfield Road and J.C.
Licht to the old Aquascape location in the Commons.
> Only that portion of the Commons Shopping Center from the hardware store west will be
razed as part of Phase I.
> Robert York Avenue will remain open until mid - October when utility relocation work is
scheduled to begin. At that point, a temporary ramp will be constructed at the rear of
First Chicago to connect the bank parking lot to the lower level Commons parking area.
> A temporary construction office is open in the store front immediately west of
Walgreens.
Southeast Quadrant (Deerfield Center):
> The Plan Commission will continue its public hearing on Deerfield Center on Thursday,
October 8th. Their report and recommendation should be before the Village Board in
November.
> Mesirow Stein/Northern Realty representatives met 'on September 23rd with residents c,:i`
Poet's Corner, whose homes abut the project, in order to answer their questions about the:
plan.
> The petitioner will present the plan to the Village Center Development Commission on
Wednesday evening, October 7th.
> On tonight's agenda is authorization for engineering design services for intersection
improvements and traffic signals at Rosemary Terrace and Deerfield Road.
> Demolition work in the southeast quadrant will begin this Wednesday, October 7th.
With the exception of First Midwest Bank, all of the commercial buildings north of
Deerfield Cyclery will be razed.
1
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1
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Vision 2000
October 5, 1998
Page 2
South of Osterman:
> Tonight's agenda includes the Plan Commission and Village Center Development
Commission reports and recommendations on the James Company's petition for 153
residential units. Four meetings were held by the Plan Commission as part of the public
hearing process.
> The next step will be finalizing a Redevelopment Agreement for consideration by the
Village Board.