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09/22/1998September 22, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Tuesday, September 22, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Bernard Forrest, Mayor Marvin W. Ehlers and that a quorum was present and in attendance. Also present were Attorney. Sheila Quinn and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Swartz made a motion that Trustee Rosenthal serve as Mayor pro tem for the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Swartz seconded the motion Trustee Seidman made a motion to approve the minutes of the previous meeting. Trustee The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the August Treasurer's Report. August sales tax receipts are down 8% from the prior year, and the twelve month total is down 1% from the prior year. Water sales are down $37,000 from projection. Other revenues are performing as projected. As of August 31, 1998, 102% of cash was invested at an average interest rate of 4.85% which compares with an average rate of 3.56% for the 90 day Treasury Bill. VISION 2000 UPDATE Mayor pro tem Rosenthal presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. PEANUT DAYS Mayor pro tem Rosenthal read a proclamation designating September 25 and 26 as Peanut Days in Deerfield. Trustee Swartz made a motion to adopt the proclamation. Trustee Heuberger seconded the motion. The motion passed unanimously. Robert Speckmann accepted the proclamation on behalf of the Kiwanis Club. OPTIMISTS CLUB PRESENTATIONS Doug Heinricks, Secretary /Treasurer of the Optimists Club of Deerfield, recognized police officers Karen Kates, Paul Obrzut, and Walter Trillhaase for their help with the Optimists Club Drug Awareness program. MUDFEST Police Chief Anderson presented Board members with 10`h anniversary Mudfest tee shirts and commented on the success of this year's event. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the COMMUNITY DEVELOPMENT Report on Departmental Objectives for the Community Development Department. Mrs. Houpt reported that: • It has been a very busy six months as evidenced by a record breaking 1183 construction inspections. • 636 building permits were issued with a construction value of $43,289,315. • The final building permits were issued for Optima's Coromandel housing development. • Preliminary work has begun for the year 2000 census. Mrs. Houpt responded to questions from the Board regarding Home Depot, the amount of interest in.resubdividing residential lots in Northwoods and other areas of Deerfield, and whether the department has sufficient staff to handle inspections during the redevelopment of the downtown. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting COMMISSION RE REQUEST FOR on September 10 to consider a request for MODIFICATION OF PREVIOUSLY APPROVED modification of the previously approved PUD PUD, LAKE COOK ROAD METRA SITE for the Lake Cook Road Metra site. By a vote of 4 -0 the Plan Commission recommends that the petitioner's request to permit exterior changes to the station be approved, with the exception of the aluminum panels on the east and west elevations. Trustee Swartz made a motion to accept the Report and Recommendation of the Plan Commission. Trustee Seidman seconded the motion. Rick Filler,'Director of Development for Harlem Irving Companies, reported that they are planning to have the grand opening for Home Depot the Thursday before Thanksgiving, and the opening of Macaroni Grill will take place before the end of the year. Mr. Filler outlined the changes being proposed for the train station. These include changing the roof from a standing seam roof to a fiberglass shingle roof of a similar color, eliminating two of the proposed four dormers, lowering the sign (which will be smaller than approved), increasing the pitch of the roof, and reducing the overhang from 6' to 51. These changes are all cost considerations. After discussion, the motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) RECUSED: Heuberger (1) CONSENT AGENDA ORDINANCE 0 -98 -41 AMENDING An ordinance amending the.previously approved PREVIOUSLY APPROVED SIGNAGE PLAN, signage plan for Parkway North. Existing PARKWAY NORTH signage will be replaced with contemporary signs integrated with the landscaping. Second Reading. Trustee Seidman made a motion for passage of the Consent Agenda and adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: PA u. AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -98 -42 APPROVING FRONT An ordinance approving a front yard variation YARD VARIATION FOR 1111 OSTERMAN for 1111 Osterman Avenue owned by Francis and AVENUE, KOWALIK Lisa Kowalik. The variation would permit construction of a roof -over front porch encroaching 2.3' into the required 35' established front.yard. First Reading. Trustee Swartz made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swanson seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT TO The Engineering Department requested Barbara Little commented that Brandenberg is already in the Village doing the demolition work in the southwest quadrant. This is one reason they were able to make a lower cost proposal. She also commented that any asbestos containing materials would be removed as part of the work. The seven buildings to be demolished include Ford Pharmacy, the Deerfield Garage, and the Masonic Temple. After discussion, the motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT The Village will need to make improvements on FOR ENGINEERING DESIGN SERVICES Deerfield Road due to redevelopment. These FOR INTERSECTION IMPROVEMENTS ON include: DEERFIELD RD. WEST OF WAUKEGAN RD. • Adding an eastbound right -turn lane and traffic signal modifications at the Deerfield Road /Robert York Avenue intersection. • Developing a new intersection on Deerfield Road at the Deerfield Square Boulevard, including an eastbound right -turn lane and a new traffic signal. • Interconnecting the new traffic signal with the existing signals at Robert York Avenue and at Waukegan Road. 3 DEMOLISH SEVEN BUILDINGS IN THE proposals from three demolition contractors SOUTHEAST QUADRANT for demolition of seven buildings in the southeast quadrant which are vacant and in the redevelopment area. It is the recommendation of the Engineering Department that the proposal of Brandenberg Industrial Services Co. in the amount of $183,560 be accepted. Trustee Swartz made a motion to accept the proposal of Brandenberg Industrial Services Co. in an amount not to exceed $183,560. Trustee Swanson seconded the motion. Barbara Little commented that Brandenberg is already in the Village doing the demolition work in the southwest quadrant. This is one reason they were able to make a lower cost proposal. She also commented that any asbestos containing materials would be removed as part of the work. The seven buildings to be demolished include Ford Pharmacy, the Deerfield Garage, and the Masonic Temple. After discussion, the motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT The Village will need to make improvements on FOR ENGINEERING DESIGN SERVICES Deerfield Road due to redevelopment. These FOR INTERSECTION IMPROVEMENTS ON include: DEERFIELD RD. WEST OF WAUKEGAN RD. • Adding an eastbound right -turn lane and traffic signal modifications at the Deerfield Road /Robert York Avenue intersection. • Developing a new intersection on Deerfield Road at the Deerfield Square Boulevard, including an eastbound right -turn lane and a new traffic signal. • Interconnecting the new traffic signal with the existing signals at Robert York Avenue and at Waukegan Road. 3 Metro Transportation Group has proposed to complete the engineering design services for a fee of $44,000. In addition to the traffic signal and intersection designs, the services will include temporary signals as needed, removal of all unused curb cuts, and pavement resurfacing and striping. The Engineering Department recommends that the Board accept the Metro Transportation Group proposal. Mayor pro tem Rosenthal expressed concern that the additional light at Deerfield Road and the boulevard street will cause problems for motorists and pedestrians. Mrs. Little responded that the traffic signals along Deerfield Road will be interconnected from the onset and she does not anticipate problems. After further discussion, Trustee Swartz made a motion to accept the proposal of Metro Transportation Group for a fixed cost of $44,000. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) RED RIBBON DAY Family Partnership. Trustee Seidman announced that October 24 is Red Ribbon Day, a fund raiser of the National HAZARDZOUS WASTE COLLECTION Trustee Seidman announced that on October 3 there will be a household hazardous waste collection day at Deerfield High School from 8:00 -3:30. CAUCUS CUTOFF DATE Trustee Heuberger reminded residents that October 1 is the cutoff date for caucus petitions. He encouraged anyone interested to turn in a petition. ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 P.M. ATTEST: xewNt7 a Al.— Village erk LD APPROVED: 4 � Mayor ,aL I 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report September 22,1998 Southwest Quadrant (Deerfield Square): > Phase I demolition work is underway. The Napa and Deerfield Electric buildings will be the first structures razed. > The demolition contractor is Brandenberg Industrial Service Co. out of Chicago. > Trucks hauling debris from the area will exit the site at Robert York Ave. and Deerfield Rd. They will go east on Deerfield Rd. to Waukegan Rd. where they will turn north and proceed out of town. > Robert York Ave. will remain open during the phase I demolition work which is expected to take three to four weeks. > Tonight's agenda includes a contract for engineering design services for intersection improvements on Deerfield Rd. at the new entrance to Deerfield Square and at Robert York Ave. > A construction update flier has been distributed to those businesses adjacent to the Phase I demolition work. These updates will be distributed periodically to keep merchants informed of our progress. Southeast Quadrant (Deerfield Center): > The Plan Commission will hold a public hearing on the Mesirow Stein/Northern Realty mixed use proposal on Thursday, September 24' at 8 p.m. > Wednesday evening, residents living adjacent to the site will meet informally with the developer to ask questions about the project. > The Village now owns the Masonic Temple property at 711 Waukegan Rd. > Tonight's agenda includes authorization to award a contract to demolish seven buildings within the quadrant. South Commons: > The James Corporation should conclude their public hearing before the Plan Commission this Thursday.