09/08/1998September 8, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Tuesday, September 8, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Attorney
Sheila Quinn and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the August 17`h meeting. Trustee
Swartz seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to approve the
minutes of the August 315` meeting. Trustee Swartz seconded the motion. The
motion passed unanimously.
SWEARING IN CEREMONY Robert Franz administered the oath of office
to Richard Wilk, a police officer with the
Village since 1988. Officer Wilk has been promoted to the rank of Police
Sergeant.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons.
CAUCUS MEETING Mayor Forrest reminded Village residents that
a caucus meeting will be held at Village Hall
on Wednesday, September 9 at 7:00 P.M. He encouraged anyone interested in
becoming involved in the nominating process to attend.
REPORTS
REPORT AND RECOMMENDATION OF ARC The Appearance Review Commission has reviewed
RE SIGNAGE FOR OFFICE BLDG. ( #4), the request of Charles Malk to place a sign
DEERFIELD SQUARE saying DEERFIELD SQUARE on the office /retail
building ( #4) in the Deerfield Square
development. The sign would be located on the frosted glass area of the center
gable on the north and south elevations. By a unanimous vote of 3 -0, the ARC
recommended that the sign not be installed.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Appearance Review Commission. Trustee Swartz
seconded the motion.
Trustee Heuberger commented that he disagrees
with the ARC recommendation. The sign is tastefully designed and will aid people
in locating businesses in the building. Mayor Forrest agreed that signage would
be beneficial. Other trustees felt that the sign isn't necessary and will make
the development look like a shopping center instead of part of the downtown.
Mr. Malk commented that-signage, a clock, or
some other architectural feature are all acceptable to him. He merely needs
direction on how to proceed.
After further discussion, the motion to
accept the Report and Recommendation of the Appearance Review Commission, thus
denying the sign, passed by the following vote:
AYES: Ehlers, Rosenthal, Swanson, Swartz (4)
NAYS: Heuberger, Seidman (2)
The clock, fence and other features under
consideration for the development will be addressed at future ARC meetings.
There was discussion of paper signage in the
store windows. It was decided that a prohibition of such signage will be made
part of the approved signage plan for the development.
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR FRONT YARD hearing on August 4, 1998, to consider the
VARIATION, KOWALIK, 1111 OSTERMAN request of Francis and Lisa Kowalik for a
variation for their property located at 1111
Osterman Avenue. The variation, if granted, would permit the construction of a
roof -over front porch, encroaching 2.3' into the required 35' established front
yard. As the original structure is sited in an unusual location on the property,
and the requested variation is the minimum adjustment necessary while remaining
in keeping with the character of the neighborhood, the BZA voted unanimously to
recommend approval of the petitioners' request.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Board of Zoning Appeals and to direct the
Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion.
The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting
COMMISSION RE REQUEST FOR A on August 13, 1998, to consider a request
MODIFICATION OF AN APPROVED PUD, by the Fort James Corporation for a
1650 LAKE COOK ROAD, TOLLWAY NORTH/ modification of the Planned Unit Development
HYATT CAMPUS (FORT JAMES CORP.) for Tollway North /Hyatt Campus, 1650 Lake
Cook Road. By a vote of 4 -0, the Plan
Commission recommended that the petitioner's request for modification of a PUD to
permit an outdoor patio and ground sign be approved.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission. Trustee Swartz seconded the
motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -98 -38 VACATING VILLAGE An ordinance vacating Village right -of -way
RIGHT -OF -WAY LOCATED TO THE SOUTH located to the south of 1230 Country Lane.
OF 1230 COUNTRY LANE, BOYER This property was dedicated to the Village
for a possible road to go through the block,
but it has been determined that Country Lane will not be extended. Second
Reading.
ORDINANCE RE REQUEST FOR AMENDMENT An amendment to the signage plan for Parkway
TO PREVIOUSLY APPROVED SIGNAGE North. The petitioners wish to replace
PLAN, PARKWAY NORTH existing signage with contemporary signs
integrated with the landscaping. First
Reading.
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Trustee Rosenthal made a motion for passage
of the Consent Agenda and adoption of the ordinance. Trustee Seidman seconded
the motion. The motion passed.by.the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -98 -39 ESTABLISHING An ordinance establishing a Fine Arts
FINE ARTS COMMISSION Commission in Deerfield. First Reading.
Trustee Seidman made a motion for a waiver of
the rules to permit the ordinance to be voted on at First Reading. Trustee
Swartz seconded the motion. The motion passed unanimously. ,
Trustee Swartz made a motion to adopt the
ordinance. Trustee Seidman seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
Mayor Forrest made the following appointments
to the Fine Arts Commission:
• Three year term: Maer Davis (Chairman), Jim Golding and Sharon Laney
• Two year term: Carolyn Beller and Jeff Marks
• One year term: Connie Kieffer
Mayor Forrest commented that there is one
more opening available on the commission. Anyone who is interested should
contact the Village or a Fine Arts Commission member.
Mayor Forrest stated that he would like to
appoint Trustee Seidman as liaison to the Fine Arts Commission. Trustee Swartz
so moved. Trustee Heuberger seconded the motion. The motion passed unanimously.
RESOLUTION R -98 -25 APPROVING REAL A purchase price of $375,000 has been
ESTATE CONTRACT TO PURCHASE negotiated for the property at 711 Waukegan
PROPERTY AT 711 WAUKEGAN ROAD Road (Masonic Temple). The property is
(MASONIC TEMPLE) needed for the purpose of redeveloping the
downtown.
Trustee Seidman made a motion to adopt a
resolution approving the purchase of 711 Waukegan Road for $375,000. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL Due to redevelopment of the downtown, three
FOR ENGINEERING DESIGN SERVICES FOR Waukegan Road intersections will require
INTERSECTION IMPROVEMENTS ON improvement. These improvements are:
WAUKEGAN ROAD WITHIN VILLAGE CENTER
• The Deerfield /Waukegan Road intersection is in need of a northbound right turn
lane to increase capacity and improve traffic flow.
• The proposed entrances to Deerfield Square and Deerfield Center will require a
new intersection and traffic signal aligned with the Masonic Lodge property.
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• The Longfellow /Osterman intersection needs geometric improvements, including
widening on Waukegan Road and on Longfellow Avenue to provide left turn lanes
on all intersection approaches.
Ciorba Group proposes to complete the
engineering design services for the three intersections for a fee of $39,200.
Mr. Soyka and Mrs. Little recommend that the Ciorba Group proposal be accepted.
Trustee Seidman made a motion to accept the
proposal of Ciorba Group for an amount not to exceed $39,200. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None ( 0)
NEW BUSINESS
AUTHORIZATION TO AWARD CONTRACT Robert Hendrickson Company, successful low
FOR 1998 -99 TREE TRIMMING bidder on the Village's tree trimming
contract for the last three years, has
offered to renew their contract at the 1998 unit prices. Based on positive
experience with the company and on the recommendation of the Street Foreman, Mr.
Soyka recommends that the Board accept the offer. The Village does about $35,000
worth of tree trimming per year on a quadrant by quadrant basis.
Trustee Swartz made a motion to award the
contract for 1998 -99 parkway tree trimming to Robert Hendrickson Company at the
1998 unit prices. Trustee Seidman seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE PUMP The replacement of the pump control system
CONTROL SYSTEMS FOR THE WASTEWATER at the Wastewater Reclamation Facility and
RECLAMATION FACILITY AND THE
the Warwick Pump Station
are scheduled for
WARWICK PUMP STATION
this
year. Gasvoda and
Associates, Calumet
City,
the only Illinois
representative, has
submitted a quote of $15,325.
Mr. Soyka
recommends that the
pump controls be
purchased from Gasvoda and Associates
at
their quoted price
of $15,325, which
includes installation.
After discussion, Trustee Rosenthal made a
motion to purchase the pump controls from Gasvoda and Associates at a cost not to
exceed $15,325 including installation. Trustee Seidman seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -98 -40 DECREASING Due to the recent closings of Chi -Chi's and
NUMBER OF CLASS B (1 TO 0), CLASS la Madeleine the number of liquor licenses
C (5 to 4) AND CLASS E (10 TO 9) can be reduced. Chi -Chi's held a Class E
LIQUOR LICENSES license and la Madeleine held Class B and
Class C licenses. First Reading.
Trustee Seidman moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
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Trustee Seidman moved for adoption of the
ordinance. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
.DISCUSSION
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Heuberger made a motion to adjourn
the meeting. Trustee Swartz seconded the motion. The motion passed unanimously.
The meeting was adjourned at 8 :40 P.M.
APPROVED:
Mayor
ATTEST:
LoO Village Clerk
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report September 8, 1998
Southwest Quadrant (Deerfield Square):
> Tonight's agenda includes:
l.) A report of the Appearance Review Commission on CRM Properties' request to
place a sign (Deerfield Square) on the four -story office building.
2.) Authorization to award a contract for engineering design services for intersection
and traffic signal improvements on Waukegan Road.
> The Village will close this Thursday on the First Chicago properties on Deerfield Road.
> Staff will meet this week with the demolition contractor to discuss razing buildings in
Phase I of the project. Of particular importance is how trucks will be routed to and frc-m
the site.
Southeast Quadrant (Deerfield Center):
> Authorization to purchase the Masonic Temple property is on tonight's agenda. This was
a negotiated contract with the Deerfield Masonic Lodge.
> Mesirow Stein/Northern Realty is on schedule for their public hearing before the Plan:
Commission on September 24th. The developer is planning to meet prior to that date
with residents whose properties border the site.
South Commons:
> The house on property owned by the Village at 733 -737 Central Avenue has been raj ed.
preparatory to Optima extending their interior road to Central Avenue.
> It is expected that the James Building Corporation will conclude its public hearing with
the Plan Commission on September 10th. Their preliminary plan should be ready for
consideration at the October 5th Village Board meeting.
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