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08/17/1998August 17, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, August 17, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: John H. Heuberger and that a quorum was.present and in attendance. Also present were Attorney. Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion to approve the minutes of the previous meeting. Trustee Swartz seconded the motion. The motion passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. Mayor Forrest announced that in order to keep the southwest quadrant redevelopment on schedule, when tonight's agenda has been completed, the Board meeting will be recessed to Monday, August 31 at 8:00 P.M. This extra meeting will aid the Village in completing all transactions necessary in order to convey properties under the terms of the redevelopment agreement. BILLS AND PAYROLL Trustee Rosenthal made a motion, seconded by Trustee Seidman, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the July Treasurer's Report. July sales tax receipts are up 5% from the prior year, and the twelve month total is even with the past year. Water sales are down $56,000 from projection. As of July 31, 1998, 110% of cash was invested at an average interest rate of 5.81% which compares with an average rate of 5.07% for the 90 -day Treasury Bill. PRESENTATION OF 25 YEAR EMPLOYEE SERVICE AWARD the Village of Deerfield. Mayor Forrest presented Executive Secretary Sherrie Cromie with a gold bracelet in recognition of her 25 years of service with REPORT ON DEPARTMENTAL OBJECTIVES, L. Patrick Anderson summarized his Report on POLICE DEPARTMENT Departmental Objectives for the Police Department. Some of the statistics reported by Chief Anderson were that: • Deerfield continues to be one of the safest communities in the Chicagoland area. During the first six months of the year, no robberies were reported, but there were three aggravated assaults. Domestic battery fell from twelve cases to six, and burglaries fell to five residential and five commercial. The Shepard Junior High School burglary remains unsolved. • Traffic accidents decreased 12 %, from 399 to 351, with no fatalities. • Over 50% of Deerfield bicycle riders wear helmets. Mayor Forrest presented police officers Brian Budny and Walter Trillhaase with Department Commendations for Traffic Safety for their efforts in the development of a comprehensive traffic safety program. Chief Anderson responded to questions from the Board regarding compliance tickets, supervision at the newly opened skate board park, traffic regulation during demolition work and construction in the Village Center, bicycle helmet sales and usage, and the enhanced 9 -1 -1 system. REPORTS REPORT AND RECOMMENDATION OF VCDC The Village Center Development Commission RE REQUEST FOR CLASS A SPECIAL USE reviewed the plans for the relocation of The AT 825 WAUKEGAN ROAD, RIGHT BANK Right Bank Salon to 825 Waukegan Road. By a SALON vote of 5 -0 (one recuse) the VCDC recommends that the request be approved. Trustee Seidman made a motion to approve the Report and Recommendation of the VCDC. Trustee Swartz seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF FINE Maer Davis, Chairman of the Deerfield Fine ARTS TASK FORCE RE ESTABLISHMENT Arts Task Force, summarized his August 4 t OF A FINE ARTS COUNCIL Report to the Mayor and Board. It is the recommendation of the task force that the Village create a permanent, standing Fine Arts Commission. Functions of the commission would include creating a community wide calendar of art activities, and being a resource center for individuals interested in the arts. Funding for a fine arts commission may be available through the State. After Mayor Forrest introduced the members of the task force, Trustee Swartz commented that he disagreed with the task force recommendation that a Board member be appointed to the commission. Mayor Forrest agreed with Trustee Swartz, commenting that a staff member will serve as a liaison. Trustee Swanson made a motion to accept the Report and Recommendation of the Task Force and to direct the Village attorney to prepare an ordinance. Trustee Seidman seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT July 23 to consider the request of Parkway TO PREVIOUSLY APPROVED SIGNAGE North for an amendment to their previously PLAN, PARKWAY NORTH approved signage plan. The petitioners wish to replace existing signage with contemporary signs integrated with the landscaping. By a vote of 5 -0 the Plan Commission recommended that the petitioner's request be approved. Trustee Swartz recused himself from this agenda item. Trustee Seidman made a motion to approve the Report and Recommendation of the Plan Commission and to direct the Village 2 attorney to prepare an ordinance. Trustee Ehlers seconded the motion. After discussion of the proposed signage plan, the motion passed 4 -0. CONSENT AGENDA ORDINANCE 0 -98 -35 AUTHORIZING A An ordinance authorizing a Class A Special CLASS A SPECIAL USE AT 825 WAUKEGAN Use at 825 Waukegan Road for Right Bank ROAD, RIGHT BANK SALON Salon. First Reading. Trustee Rosenthal moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Rosenthal moved to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE VACATING VILLAGE An ordinance vacating Village right -of -way RIGHT -OF -WAY LOCATED TO THE SOUTH located to the south of 1230 Country Lane. OF 1230 COUNTRY LANE, BOYER This piece of right -of -way was dedicated to the Village for a possible future road to go through the block, but it has been determined that Country Lane will not be extended. First Reading. OLD BUSINESS ORDINANCE 0 -98 -36 AMENDING SPECIAL An ordinance amending a Special Use /Planned USE /PLANNED UNIT DEVELOPMENT TO Unit Development to permit exterior PERMIT EXTERIOR RENOVATIONS, renovations to Douglas TV, 350 Lake Cook DOUGLAS TV, 350 LAKE COOK ROAD Road. First Reading. Steve Kritz reported that, at the Board's suggestion, the size of the proposed sign has been reduced and will be 17% smaller than was proposed at the last Board meeting. Mr. Kritz also showed samples of the materials to be used in the renovation. After discussion, Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz,seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN Trustee Swartz made a motion to remove the AGREEMENT FOR TERMINATION OF LEASE, matter from the table. Trustee Rosenthal RON & MARTY'S DEERFIELD HARDWARE seconded the motion. The motion passed unanimously. Trustee Swartz made a motion to authorize Mayor Forrest to sign an agreement for termination of lease for Ron & Marty's Deerfield Hardware for the sum of $36,000. Trustee Rosenthal seconded the motion. The motion passed by the following vote: 3 AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0), AUTHORIZATION FOR MAYOR TO SIGN Trustee Seidman made a motion to authorize AGREEMENT FOR TERMINATION OF LEASE, Mayor Forrest to sign an agreement for DODD'S HALLMARK termination of lease for Dodd's Hallmark for the sum of $4,400. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Two competitive bids for a new 1998/99 1998/99 LEAF VACUUM MACHINE 20 -yard trailer mounted leaf vacuum machine were received. It is the recommendation of the.Director of Public Works and Engineering that the low bid of Bruce Municipal Equipment, Inc. in the amount of $22,200 with trade in be accepted. Trustee Swartz made a motion to accept the bid of Bruce Municipal Equipment, Inc. at a net cost not to exceed $22,200. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION DISCUSSION RE BART'S BARBER SHOP Joe Hutchings of Bart's Barbershop, 702 Osterman Avenue, came to inquire if the property will be needed for the Deerfield Square development. Mr. Franz responded that no decision regarding the property has yet been made. If the property is needed, it will not be for Phase I. Mr. Hutchings also gave Mayor Forrest a petition with 175 signatures of people who want Bart's Barbershop to be retained in its present location. DISCUSSION WITH MARVIN KAYNE Deerfield resident Marvin Kayne stated that there is some suspicion among residents that trustees have taken payoffs for their affirmative vote on Deerfield Square. He asked that the Board be polled on whether they were ever given or promised a reward in exchange for their vote. Mayor Forrest declined to permit the polling. Mr. Kayne then asked Mayor Forrest about his ownership of three Deerfield properties, and questioned their purchase price and tax status. Mayor Forrest responded that he does not own one of the properties, and that there were no improprieties in his purchase of the others. CHANGE IN MEETING DATES Mr. Franz reported that both Board meetings next month will be moved. The first meeting will be on Tuesday, September 8 due to Labor Day, and the second meeting will be on Tuesday, September 22 due to the High Holidays. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None 4 ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to recess the meeting until Monday, August 31. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:05 P.M. ATTEST: ltkdE a, -4 D Village Clerk APPROVED: ayor VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report August 17, 1998 Southwest Quadrant (Deerfield Square): > Tonight's agenda includes authorization for the Mayor to sign agreements for Termination of Leases for Deerfield Hardware and Dodd's Hallmark. > In order to keep the project on schedule, tonight's Board meeting will be recessed to Monday, August 31st at 8 P.M. This will allow time to complete all transactions necessary for the Village to convey properties under the Redevelopment Agreement. > Phase I demolition work is scheduled to begin in early September. > At the same time, construction work will begin on relocating Robert York Avenue to the west. This involves substantial utility relocation work, during which the road will be closed to thru traffic. > New buildings to be constructed in Phase I are: First Chicago, Walgreens, Whole Foods and the 4 -story office building. Southeast Quadrant (Deerfield Center): > The development team of Mesirow Stein/Northern Realty Group is working with First Midwest Bank and Deerfield Cyclery to incorporate their respective buildings (as is) into the new development. They will serve as co- petitioners in the project. 0> Staff continues to work with the developer regarding engineering matters and other operational issues related to their proposed site plan. > The Plan Commission public hearing on this 4.5 acre development is scheduled on Thursday, September 24th. South Commons: > The James Companies held another public hearing with the Plan Commission on August 13th. Since they have additional engineering work to complete, the hearing was continued to September 10th. > The developer met with the Appearance Review Commission on August 10th to discuss building materials and landscaping for the project. F-J, 1