07/20/1998July 20, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by the Village Manager in the Council Chamber of the Village Hall
on Monday, July 20, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Bernard Forrest, Mayor
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Attorney
Sheila Quinn and Village Manager Robert Franz.
Due to the absence of the Mayor, Trustee
Swartz nominated Trustee Rosenthal to serve as Mayor pro tem for the meeting.
Trustee Heuberger seconded the motion. The motion passed unanimously.
APPROVAL OF MINUTES Trustee Swartz made a motion, seconded by
Trustee Heuberger, to approve the minutes of
the previous meeting. Trustees made a correction to the section regarding the
request for a variation from the stormwater ordinance for Deerfield Square, a
correction to the section regarding the final development plan for Deerfield
Square, and a clarification to the discussion of the hotel tax rate increase. A
motion to approve the minutes as amended passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the Bills and
payroll. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal,. Seidman, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the June Treasurer's Report. June sales tax
receipts are down by 3% from the prior year, and the twelve month total is even
with the past year. Water sales are down $67,733 from projection; however, water
sales frequently vary from year to year. Other revenues are performing as
projected. As of June 30, 1998, 104% of cash was invested at an average interest
rate of 5.78% which compares with an average rate of 5.09% for the 90 -day
Treasury Bill.
PRESENTATION OF 25 YEAR EMPLOYEE
SERVICE AWARD
the Village of Deerfield.
Mayor pro tem Rosenthal presented Finance
Director George Valentine with a gold watch
in recognition of his 25 years of service to
REPORT ON DEPARTMENTAL OBJECTIVES, Mr. Soyka summarized his Report on
PUBLIC WORKS AND ENGINEERING Departmental Objectives for Public Works and
Engineering. Topics discussed in some detail
were:
• The pedestrian walkway over the Deerfield Road bridge and the underpass are in
poor condition. He recommended that rather than doing merely cosmetic
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repairs, an expert should be consulted on how best to proceed. Board members
directed Mr. Soyka to look into the matter.
• After budgeting $55,000 to replace two Village leaf loaders, Mr. Soyka learned
that they are not currently being manufactured. Mr. Soyka has therefore
authorized the Village's mechanics to recondition the old ones to hopefully
last two to three more years. Mr. Soyka is also looking into upgrading the
vacuum leaf machine.
• A new highway bill just passed which will result in a 28% increase in the
federal appropriation. Mr. Soyka recommends that the funds be used for
Deerfield Road work (probably from the viaduct to Castlewood). He plans to
apply for funds immediately.
Trustees questioned Mr. Soyka on several
topics including: the possibility of discontinuing the leaf pick up program in
light of the unavailability of equipment, the need for Waukegan Road repairs,
possible federal reimbursement for North Avenue signalization costs, flooding,
the 50/50 sidewalk program, the schedule for railroad crossing repairs at
Osterman Avenue, and the progress of the train station restoration project.
VISION 2000 UPDATE Mayor pro tem Rosenthal presented a progress
report on the redevelopment of the Southwest
Quadrant, the Southeast Quadrant, and South Commons.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR APPROVAL
OF FINAL PLAT OF SUBDIVISION,
COOPER, 406 BRIERHILL ROAD
preliminary plat of resubdivision.
RFPnRTS
The Plan Commission held a workshop meeting
on July 9. They reviewed the final plat of
resubdivision for the property at 406
Brierhill Road and by a vote of 5 -0 found it
to be in substantial conformance to the
Trustee Seidman made a motion to approve the
Report and Recommendation of the Plan Commission. Trustee Swartz seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL July 9 to consider a request for
OF PRELIMINARY AND FINAL PLAT OF resubdivision of the properties located at
RESUBDIVISION, BLIETZ, 795 795 and 809 Carriage Way. The properties
AND 809 CARRIAGE WAY were never resubdivided according to Village
laws at the time the property was conveyed
approximately 30 years ago. The proposed resubdivision will legalize the shift
in lot line. Both lots meet the bulk requirements of the R -2 Single Family
Residence. By a vote-of 5 -0, the Plan Commission recommended that the
petitioner's plans for a preliminary and final plat of resubdivision of the
properties be approved.
Trustee Seidman made a motion to approve the
Report and Recommendation of the Plan Commission. Trustee Swartz seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
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ORDINANCE GRANTING LOT WIDTH An ordinance granting a variation from the
VARIATION, COOPER, 406 BRIERHILL provisions of the Zoning Ordinance for the
property at 406 Brierhill Road. The
variation will permit a two -lot subdivision with proposed lot 2 having an access
strip of 78.63' in lieu of the minimum 100' required. First Reading
OLD BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN This agenda item was tabled at the 6/15/98
AGREEMENT FOR TERMINATION OF LEASE, Board meeting and will remain tabled.
RON & MARTY'S DEERFIELD HARDWARE
ORDINANCE AMENDING ZONING ORDINANCE An ordinance amending portions of Article 5
RE DEERFIELD SQUARE, CRM PROPERTIES of the Zoning Ordinance relative to the
INC., MALK inclusion of certain uses as Class B Special
Uses in the C -1 Village Center District for
Deerfield Square. First Reading.
ORDINANCE AMENDING ZONING MAP AND An ordinance amending the zoning map and
APPROVING SPECIAL USES FOR approving special uses in the C -1 Village
DEERFIELD SQUARE, CRM PROPERTIES Center District for Deerfield Square. First
Reading.
Chuck Malk was in attendance to request
clarification on some items in the site plan, specifically the fence, the sign on
the office building, greenery, and parking. He commented that he would like to
retain the 33 parking spaces that would be lost if he revises the plan as
directed at the previous Board meeting. He proposed retaining the parking spaces
and using the fence and greenery to hide the parking lot.
Mayor pro tem Rosenthal responded that the
fence and sign should first be discussed by the Appearance Review Commission and
then should be brought back to the Board for a final decision.
Regarding the number of parking spaces,
Trustee Swartz commented that the spaces should be landbanked and the pedestrian .
walkways designed as suggested by the Board. If it turns out that the parking
spaces are needed, they can be added later. Mr. Malk responded that the layout
suggested by the Board will segregate Building #3 from the parking lot, making it
less desirable to a future tenant.. The issue was discussed at some length, with
the Board ultimately instructing Mr. Malk to proceed with the parking plan as
decided on at the last meeting.
A resident came forward to inquire about
inspections during construction. He was assured that the construction will be
carefully monitored by the Village inspection staff. Should that be inadequate,
arrangements will be made to hire outside inspectors at the developer's expense.
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REPORT AND RECOMMENDATION OF STAFF
This agenda item was tabled at the 6115198
RE VENDOR AT THE DEERFIELD ROAD
Board meeting
and will remain tabled.
TRAIN STATION
CONSENT AGENDA
ORDINANCE APPROVING AMENDMENT TO
An ordinance
permitting placement of tenant
THE EXISTING SIGNAGE PLAN FOR THE
names on the
three existing double sided
CORPORATE 500 CENTER
ground signs
located along Corporate 500
Drive. Up to
four major tenants will be
listed on each sign. First Reading.
ORDINANCE GRANTING LOT WIDTH An ordinance granting a variation from the
VARIATION, COOPER, 406 BRIERHILL provisions of the Zoning Ordinance for the
property at 406 Brierhill Road. The
variation will permit a two -lot subdivision with proposed lot 2 having an access
strip of 78.63' in lieu of the minimum 100' required. First Reading
OLD BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN This agenda item was tabled at the 6/15/98
AGREEMENT FOR TERMINATION OF LEASE, Board meeting and will remain tabled.
RON & MARTY'S DEERFIELD HARDWARE
ORDINANCE AMENDING ZONING ORDINANCE An ordinance amending portions of Article 5
RE DEERFIELD SQUARE, CRM PROPERTIES of the Zoning Ordinance relative to the
INC., MALK inclusion of certain uses as Class B Special
Uses in the C -1 Village Center District for
Deerfield Square. First Reading.
ORDINANCE AMENDING ZONING MAP AND An ordinance amending the zoning map and
APPROVING SPECIAL USES FOR approving special uses in the C -1 Village
DEERFIELD SQUARE, CRM PROPERTIES Center District for Deerfield Square. First
Reading.
Chuck Malk was in attendance to request
clarification on some items in the site plan, specifically the fence, the sign on
the office building, greenery, and parking. He commented that he would like to
retain the 33 parking spaces that would be lost if he revises the plan as
directed at the previous Board meeting. He proposed retaining the parking spaces
and using the fence and greenery to hide the parking lot.
Mayor pro tem Rosenthal responded that the
fence and sign should first be discussed by the Appearance Review Commission and
then should be brought back to the Board for a final decision.
Regarding the number of parking spaces,
Trustee Swartz commented that the spaces should be landbanked and the pedestrian .
walkways designed as suggested by the Board. If it turns out that the parking
spaces are needed, they can be added later. Mr. Malk responded that the layout
suggested by the Board will segregate Building #3 from the parking lot, making it
less desirable to a future tenant.. The issue was discussed at some length, with
the Board ultimately instructing Mr. Malk to proceed with the parking plan as
decided on at the last meeting.
A resident came forward to inquire about
inspections during construction. He was assured that the construction will be
carefully monitored by the Village inspection staff. Should that be inadequate,
arrangements will be made to hire outside inspectors at the developer's expense.
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CONFIRMATION OF LAKE COUNTY COURT A confirmation of a Lake County court order
ORDER AUTHORIZING VILLAGE authorizing the Village to pay the
ACQUISITION OF THE PROPERTY AT preliminary value of $3,837,550 for the
724 -734, 750 AND 760 WAUKEGAN RD. properties located at 724 -734, 750 and 760
Waukegan Road. A final value will be
determined by a jury trial to be held at a later date.
Trustee Swartz made a motion to confirm the
court order. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
Trustee Heuberger noted that this action has
no impact on any claims that tenants may have against the current owners of the
property.
RESOLUTION R -98 -22 APPROVING A resolution approving settlement of
SETTLEMENT OF PRELIMINARY preliminary compensation to Jewel Food Stores
COMPENSATION FOR LEASEHOLD for their leasehold interests in the
INTERESTS, COMMONS JEWEL Deerfield Commons, in the amount of $500,000.
This amount could change depending on the
outcome of a jury trial as yet to be scheduled.
Trustee Seidman made a motion to adopt the
resolution. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION RE DECLARATION OF Trustee Heuberger commented that he finds
EASEMENT AND MAINTENANCE AND USE Section 4 (Termination of Declaration) of the
RESTRICTIONS, CARSON'S RIBS/ document unacceptable for several reasons
HERITAGE PROPERTY GROUP which he discussed. He feels that section
of the document should be deleted. Trustee
Swartz agreed.
r%TCrTTCC Tr%V
EXECUTIVE SESSION Trustee Swartz made a motion to go into
Executive Session to discuss land acquisition
and personnel. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
COMPLAINTS ABOUT WATER TASTE Mr. Soyka discussed reasons for the bad
tasting water in Deerfield and other
communities along Lake Michigan's western shore., Mr. Franz suggested that staff
contact the local newspaper and have them put in a notice that the water is safe
to drink.
ADJOURNMENT There being no further business to discuss,
Trustee Swartz made a motion to adjourn the
meeting. Trustee Seidman seconded the motion. The motion passed unanimously.
The meeting was adjourned at 8:52 P.M.
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ATTEST:
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Village Cler
APPROVED:
Mayoryti
VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report Julx 20. 1998
Southwest Quadrant (Deerfield Square):
> Tonight's agenda includes:
l.) First reading on the ordinances approving CRM Properties' Final Plan.
2.) A Resolution approving preliminary compensation ($500,000) to Jewel :Foods for
their leasehold interests in the Deerfield Commons.
3.) Confirmation of the Lake County Court Order establishing preliminary value; on
the Healy properties at $3,837,550. As with the Jewel, this amount could change
depending on the outcome of a jury trial yet to be scheduled.
> The Quick -take hearing for the Hoppe medical building, 763 Deerfield Road, is scheduled
for July 28th.
> The Village has now assembled 15 of the 17 properties needed for this redevelopment
project. We remain on schedule to convey these properties to the developer so that he can
begin demolition in September.
Buildings which will be demolished in Phase I include:
- That portion of the Commons west of Walgreens
- The old fire station
- Fashion Floors
- Judy's Pizza
- Hoppe Medical Building
- NAPA Auto Parts
- Deerfield Electric
- The north end of One Osterman Plaza
- Commons Service Center (abandoned gas station)
- Chinese Empire Restaurant/Dawn Michele's
> Construction will then begin on the new Walgreens, Whole Foods grocery store, the 4-
story office building and First Chicago Bank. These buildings should be completed by
next summer when Phase II will begin with the demolition of the remaining buildings.
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Vision 2000
July 20, 1998
Page 2
Southeast Quadrant:
> The Village . has begun negotiations to acquire the Masonic Lodge property at 711
Waukegan Road.
> Northern Realty is scheduled for a pre - filing conference with the Plan Commission this
Thursday, July 23rd.
South Commons:
> Negotiations are underway to acquire the H.D. Electric property at 750 Cenfrz] Avenue
and the Touhy Lumber Company property on Waverly Court.
> Construction plans are being finalized to award a contract to extend Robert York Avenue
into Coromandel this Fall.
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