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05/04/1998May 4, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the.Village Hall on Monday,•May 4, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: John H. Heuberger and that a quorum was present and in attendance. Also present were Attorney Herbert Linn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. UPDATE ON VISION 2000 Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT April 9, 1998 to consider the request of Sven OF SPECIAL USE /PUD TO PERMIT Flodstrom for amendment of a Special Use /PUD CONSTRUCTION OF A THREE -STORY to permit construction of a three -story OFFICE BUILDING, APPROVAL OF A office building, approval of a Preliminary PRELIMINARY DEVELOPMENT PLAN, Development Plan, approval of a Special Use APPROVAL OF A SPECIAL USE FOR for medical offices, and any variations, MEDICAL OFFICES, AND VARIATIONS, modifications, or other actions necessary to MODIFICATIONS OR OTHER ACTIONS implement the petitioner's proposed plan for NECESSARY TO IMPLEMENT THE PROPOSED 730 Lake Cook Road. By a vote of,5 -0, the PLAN, 730 LAKE COOK ROAD, FLODSTROM Plan Commission recommended that the petitioner's plans for an amendment to a previously approved Special Use /Planned Unit Development, approval of a Preliminary Development Plan to permit the development of a three story 35,600 square feet office building, approval of 7,000 square feet of medical office, and the variations and sign modifications as presented be approved. The Plan Commission also recommended that the petitioner consider moving the ground sign on Lake Cook Road five feet farther back and that they consider the addition of a sidewalk on the property for pedestrian access. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Ehlers seconded the motion. Sven Flodstrom and architect Werner Briske were in attendance. In response to questions from the Board Mr. Briske stated that the request for the ground sign has been withdrawn. He also discussed the decision not to have a loading dock and how moving in and moving out would be accomplished by tenants. He discussed security lighting and provisions for trash and recycling containers. Mr. Briske stated that, although signage was requested only on the south elevation, they would like to have an identical sign on the north side of the building. Mrs. Houpt noted that the petitioner still must come back with final engineering plans. Mayor Forrest commented that the ordinance will include removal of the ground sign and the addition of a sign over the front of the building. After further discussion, the motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT January 22, 1998, to consider a request for TO SPECIAL USE /MULTIPLE USE an amendment to a Special Use /Multiple Use DEVELOPMENT TO PERMIT EXTERIOR to permit exterior renovations to the RENOVATIONS TO THE BUILDING AT 747 building at 747 Lake Cook Road. By a vote LAKE COOK ROAD of 5 -0, the Plan Commission recommended that the petitioners' request be approved and that the petitioners be allowed to have an arched entrance way above the west entrance to the building if their budget permits. David Thomas of Perimeter Builders stated that the remodeling is of the building's exterior only and is for aesthetics. Changes to the exterior include raising the height of the building, putting on a new finish, adding arched entrances and changing the windows. Trustees commented that the changes to the building are pleasing and are an improvement over what is there currently. Mr. Thomas stated that he will return later for approval of signage. Approval of this part of the plan will permit the petitioners to get a quick start on the remodeling. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. RECOMMENDATIONS FROM MANPOWER Mayor Forrest announced the following COMMISSION appointments to the Village Boards and Commissions: • Board of Zoning Appeals - Leonard Adams • Cemetery Association - Maynard Grossman • Plan Commission - Martin Becker Trustee Rosenthal made a motion to accept the appointments. Trustee Swartz seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -98 -22 AMENDING SPECIAL USE IN THE C -2 OUTLYING COMMERCIAL DISTRICT, RED ROOF INN PROPERTY, DESIGNER KITCHENS AND BATH ORDINANCE AMENDING SPECIAL USE FOR VALET PARKING FOR SPAZIO'S RESTAURANT, LAKE COOK PLAZA and to store customers' keys. Fir; An ordinance approving the final development plan for Designer Kitchens and Bath. Second Reading. An ordinance amending a Special Use for valet parking for Spazio's Restaurant at Lake Cook Plaza. The petitioner also plans to build a small shed to shelter the parking attendants st Reading. 2 ORDINANCE APPROVING AN AMENEDED An ordinance approving an amended PUD for the PUD FOR PROPERTY LOCATED AT 1510 property located at 1510 Gordon Terrace. The GORDON TERRACE, SHAEVITZ proposed subdivision meets the requirements of the Zoning Ordinance and Subdivision Code. No variations are necessary. First Reading. Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the ordinance. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swartz (4) NAYS: Swanson (1) OLD BUSINESS AUTHORIZATION FOR MAYOR TO SIGN The Village has been requested by METRA to AGREEMENT FOR OPERATION AND sign a standard agreement for operation and MAINTENANCE OF COMMUTER STATION maintenance of the commuter station facility WITH METRA (DEERFIELD AND CHESTNUT) at Deerfield Road and Chestnut Street. The Village has requested, and METRA has agreed to, minor adjustments to the agreement. The Village is also requiring a letter from METRA in which they agree not to have advertising signage at the station. The operation and maintenance agreement has a 90 day cancellation. Trustee Rosenthal made a motion to authorize Mayor Forrest to sign the agreement. Trustee Ehlers seconded the motion. The motion passed by the following vote: . AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS REQUEST FOR CLASS E LIQUOR LICENSE Donna Janus and Cadwell Corners are BOSTON BLACKIES RESTAURANT, requesting a Class E liquor license for the CADWELL CORNERS Boston Blackies Restaurant proposed for the site currently occupied by La Madeleine Bakery and Cafe. The liquor license for La Madeleine would end simultaneously with the commencement of the liquor license for Boston Blackies. Attorney Ronald Rosenblum and Donna Janus were in attendance to respond to questions from the Board. Trustee Seidman commented that it is too early to grant the liquor license since trustees have received no information as yet about the proposed restaurant. Mr. Rosenblum commented that he has had many discussions with staff about plans for the restaurant. Mr. Franz added that when there is no need to change the special use, Board review is not required. Though certain issues such as hours of operation need to be discussed, staff has determined that the proposed use is substantially similar to the current use. Mrs. Houpt commented that, because of the close proximity of the proposed restaurant to a residential area, the main area of concern would be the hours of operation and the change in emphasis to evening activities. Boston Blackies would be open until midnight whereas La Madeleine is only open until 11:00 P.M. After discussion, Ms. Janus agreed to close Boston Blackies at 11:00 P.M. After further discussion regarding trash collection, cooking odors, noise, parking and other matters, Trustee Rosenthal 91 made a motion to direct the Village Attorney to prepare an ordinance. Trustee Ehlers seconded the motion. Marvin Kogen, 135 Doral Court, stated that he lives directly behind the Amlings store at Cadwell Corners. He discussed the bad experiences he has had due to having La Madeleine as a neighbor. He would prefer that there be no restaurants at Cadwell Corners, but, if there has to be one, it should be another "soft" restaurant like La Madeleine, not a late night restaurant with a full liquor license. Trustee Swartz commented that, in view of the concerns expressed about the proposed restaurant, the Plan Commission should look at the plan for Boston Blackies to be sure it is substantially similar to La Madeleine. After discussion, the motion failed unanimously. Mrs. Houpt commented that there is no time in the schedule for a Plan Commission public hearing until July, after which it would take at least three months to go through the process. Ms. Janus responded that if that is what is required, she will comply. ORDINANCE INCREASING WATER RATES The Village will be getting a substantial FROM $2.05 TO $2.65 PER 100 CU. FT. increase from Highland Park in the amount charged for water. In addition, the Village needs to make major improvements in the water system. For these reasons, the Village plans to increase the water rate from $2.05 to $2.65 per 100 cubic feet. This is the first rate increase in several years. It will take effect on June 1, 1998. First Reading. ORDINANCE INCREASING HOTEL TAX The Village plans to increase its hotel tax FROM 5% TO 6% rate from 5% to 6 %. This will increase Village revenues and help keep property taxes down. The increase is justified by the increasing number of calls for police service at the hotels. Last year, 373 calls for police service were made. First Reading. ANALYSIS AND AWARD OF BID FOR 1998 Two bids were received for the 50 -50 parkway PARKWAY TREE PROGRAM tree contract. St. Aubin Nurseries submitted the overall low bid. They were the low bidder on the 1996 and 1997 contracts as well. The Superintendent of Public Works recommends that the contract be awarded to St. Aubin Nurseries at their submitted unit prices. Trustee Rosenthal made a motion to award the contract to St. Aubin Nurseries. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) There was discussion regarding the dying Streetscape trees, and steps that are being taken to find a more resilient variety. ANALYSIS AND AWARD OF BID FOR The Village has purchased a 125kw generator INSTALLATION OF NEW GENERATOR AND to enable the Police Department,and Village POWER UPGRADES FOR VILLAGE HALL Hall to operate at 100% efficiency during AND POLICE DEPARTMENT power outages. Three bids were received for 4 installation of the generator and power upgrades. Chief.Anderson and the Village consultant recommend that the bid of K & M Mechanical Incorporated in the amount of $50,900 be accepted. Trustee Seidman made a motion to accept the bid of K & M Mechanical in an amount not to exceed $50,900. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR STREET REHABILITATION PROGRAM bid be awarded to low bidder $808,443. Most of the street northeast quadrant. 1998 Six sealed bids were received for the 1998 Street Rehabilitation Program. Ciorba Group and the Village Engineer recommend that the Landmark Contractors, Inc. in the amount of rehabilitation work this year will be in the Trustee Seidman made a motion to award the bid to Landmark Contractors, Inc. in an amount not to exceed $808,443. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION WIDENING OF LAKE COOK ROAD Ira Fierstein of 12 Burning Tree Lane was in attendance to request that the Village continue to take a strong position against the widening of Lake Cook Road to six lanes. If the expansion cannot be stopped, he would like the Village to try to obtain sound barriers along residential portions of Lake Cook Road and to take steps to minimize construction noise. Mayor Forrest responded that the Board is still strongly opposed to the widening of Lake Cook Road. He suggested sending a resolution to the Cook County Highway Department opposing the project and listing the reasons for Village opposition. Trustees also suggested that area residents become actively involved in the process. RESOLUTION R -98 -09 REALLOCATING $900,000 OF VILLAGE'S PRIVATE ACTIVITY BOND ALLOCATION TO ILLINOIS DEVELOPMENT FINANCE AUTHORITY the resolution. The Village has been asked by the Illinois Development Finance Authority to reallocate to them $900,000 of our private activity bond allocation. The Village would be paid a $9,000 fee (1 %). The Village has no obligation or responsibility beyond passing Trustee Seidman made a motion to pass a resolution reallocating $900,000 of the Village's bond cap allocation to the Illinois Development Finance Authority. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) SIGNAL AT OAKMONT /WAUKEGAN Trustee Swartz commented that the timing of the Oakmont /Kates traffic light is very bad and needs to be changed. Staff will try to resolve the problem. 5 1 1 EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Swanson made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:20 P.M. ATTEST: j6jeoftt A A.Pt top Village Clerk r� L_ 1 APPROVED: Mayor 0 VISION 2000' DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report klav 4 1998 Southwest Quadrant: > Contrary to the rumors circulating, there is no firm date when construction will begin. The Village has under contract or has closed on six of the seventeen properties to be acquired. Although condemnation suits have been filed, negotiations continue on the balance of the parcels as well as the tenant leases in the Commons. Under the Redevelopment Agreement, the Village must convey all properties by August 30, 1998. > The closing with First Chicago for properties at 745-757 Deerfield Road is now scheduled for Mav 22nd. Negotiations continue on the transition lease. > Dr. Jerrold Hoppe (owner of 763 Deerfield Road) has secured a building permit to relocate his dentist practice to the third floor of 720 Osterman Avenue. > The Sizemore closing on property at 734 Osterman Avenue is scheduled for May 11th. > The Village and Chamber of Commerce have compiled a list of retail /office space available in the area. Contact has been made with each property manager to urge their cooperation in dealing with tenants relocating from the Village Center. Southeast Quadrant: > Friday, iVlay 8th is the deadline for submitting redevelopment proposals. > The Task Force, consisting of representatives of the Village Board, VCDC, and Plan Commission, will meet next week to begin reviewing the proposals. South Commons: > Discussions continue with the James Companies on a Redevelopment Agreement for a multi - family housing project. A public hearing with the Plan Commission is scheduled on 'May 28th. > The Village closed last week on the property at 733 -737 Central Avenue. This parcel is critical to our plans this summer to extend Robert York Avenue into Coromandel. 1 1