05/04/1998May 4, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the.Village Hall on
Monday,•May 4, 1998, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent: John H. Heuberger
and that a quorum was present and in attendance. Also present were Attorney
Herbert Linn and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the minutes of the
previous meeting. The motion passed unanimously.
UPDATE ON VISION 2000 Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT April 9, 1998 to consider the request of Sven
OF SPECIAL USE /PUD TO PERMIT Flodstrom for amendment of a Special Use /PUD
CONSTRUCTION OF A THREE -STORY to permit construction of a three -story
OFFICE BUILDING, APPROVAL OF A office building, approval of a Preliminary
PRELIMINARY DEVELOPMENT PLAN, Development Plan, approval of a Special Use
APPROVAL OF A SPECIAL USE FOR for medical offices, and any variations,
MEDICAL OFFICES, AND VARIATIONS, modifications, or other actions necessary to
MODIFICATIONS OR OTHER ACTIONS implement the petitioner's proposed plan for
NECESSARY TO IMPLEMENT THE PROPOSED 730 Lake Cook Road. By a vote of,5 -0, the
PLAN, 730 LAKE COOK ROAD, FLODSTROM Plan Commission recommended that the
petitioner's plans for an amendment to a
previously approved Special Use /Planned Unit Development, approval of a
Preliminary Development Plan to permit the development of a three story 35,600
square feet office building, approval of 7,000 square feet of medical office, and
the variations and sign modifications as presented be approved. The Plan
Commission also recommended that the petitioner consider moving the ground sign
on Lake Cook Road five feet farther back and that they consider the addition of a
sidewalk on the property for pedestrian access.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Ehlers seconded the motion.
Sven Flodstrom and architect Werner Briske
were in attendance. In response to questions from the Board Mr. Briske stated
that the request for the ground sign has been withdrawn. He also discussed the
decision not to have a loading dock and how moving in and moving out would be
accomplished by tenants. He discussed security lighting and provisions for trash
and recycling containers. Mr. Briske stated that, although signage was requested
only on the south elevation, they would like to have an identical sign on the
north side of the building.
Mrs. Houpt noted that the petitioner still
must come back with final engineering plans. Mayor Forrest commented that the
ordinance will include removal of the ground sign and the addition of a sign over
the front of the building. After further discussion, the motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT January 22, 1998, to consider a request for
TO SPECIAL USE /MULTIPLE USE an amendment to a Special Use /Multiple Use
DEVELOPMENT TO PERMIT EXTERIOR to permit exterior renovations to the
RENOVATIONS TO THE BUILDING AT 747 building at 747 Lake Cook Road. By a vote
LAKE COOK ROAD of 5 -0, the Plan Commission recommended that
the petitioners' request be approved and that
the petitioners be allowed to have an arched entrance way above the west entrance
to the building if their budget permits.
David Thomas of Perimeter Builders stated
that the remodeling is of the building's exterior only and is for aesthetics.
Changes to the exterior include raising the height of the building, putting on a
new finish, adding arched entrances and changing the windows. Trustees commented
that the changes to the building are pleasing and are an improvement over what is
there currently.
Mr. Thomas stated that he will return later
for approval of signage. Approval of this part of the plan will permit the
petitioners to get a quick start on the remodeling.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The
motion passed unanimously.
RECOMMENDATIONS FROM MANPOWER Mayor Forrest announced the following
COMMISSION appointments to the Village Boards and
Commissions:
• Board of Zoning Appeals - Leonard Adams
• Cemetery Association - Maynard Grossman
• Plan Commission - Martin Becker
Trustee Rosenthal made a motion to accept the
appointments. Trustee Swartz seconded the motion. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE 0 -98 -22 AMENDING SPECIAL
USE IN THE C -2 OUTLYING COMMERCIAL
DISTRICT, RED ROOF INN PROPERTY,
DESIGNER KITCHENS AND BATH
ORDINANCE AMENDING SPECIAL USE FOR
VALET PARKING FOR SPAZIO'S
RESTAURANT, LAKE COOK PLAZA
and to store customers' keys. Fir;
An ordinance approving the final development
plan for Designer Kitchens and Bath. Second
Reading.
An ordinance amending a Special Use for valet
parking for Spazio's Restaurant at Lake Cook
Plaza. The petitioner also plans to build a
small shed to shelter the parking attendants
st Reading.
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ORDINANCE APPROVING AN AMENEDED An ordinance approving an amended PUD for the
PUD FOR PROPERTY LOCATED AT 1510 property located at 1510 Gordon Terrace. The
GORDON TERRACE, SHAEVITZ proposed subdivision meets the requirements
of the Zoning Ordinance and Subdivision Code.
No variations are necessary. First Reading.
Trustee Rosenthal made a motion for passage
of the Consent Agenda and adoption of the ordinance. Trustee Ehlers seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swartz (4)
NAYS: Swanson (1)
OLD BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN The Village has been requested by METRA to
AGREEMENT FOR OPERATION AND sign a standard agreement for operation and
MAINTENANCE OF COMMUTER STATION maintenance of the commuter station facility
WITH METRA (DEERFIELD AND CHESTNUT) at Deerfield Road and Chestnut Street. The
Village has requested, and METRA has agreed
to, minor adjustments to the agreement. The Village is also requiring a letter
from METRA in which they agree not to have advertising signage at the station.
The operation and maintenance agreement has a 90 day cancellation.
Trustee Rosenthal made a motion to authorize
Mayor Forrest to sign the agreement. Trustee Ehlers seconded the motion. The
motion passed by the following vote: .
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
NEW BUSINESS
REQUEST FOR CLASS E LIQUOR LICENSE Donna Janus and Cadwell Corners are
BOSTON BLACKIES RESTAURANT, requesting a Class E liquor license for the
CADWELL CORNERS Boston Blackies Restaurant proposed for the
site currently occupied by La Madeleine
Bakery and Cafe. The liquor license for La Madeleine would end simultaneously
with the commencement of the liquor license for Boston Blackies.
Attorney Ronald Rosenblum and Donna Janus
were in attendance to respond to questions from the Board.
Trustee Seidman commented that it is too
early to grant the liquor license since trustees have received no information as
yet about the proposed restaurant. Mr. Rosenblum commented that he has had many
discussions with staff about plans for the restaurant. Mr. Franz added that when
there is no need to change the special use, Board review is not required. Though
certain issues such as hours of operation need to be discussed, staff has
determined that the proposed use is substantially similar to the current use.
Mrs. Houpt commented that, because of the
close proximity of the proposed restaurant to a residential area, the main area
of concern would be the hours of operation and the change in emphasis to evening
activities. Boston Blackies would be open until midnight whereas La Madeleine is
only open until 11:00 P.M. After discussion, Ms. Janus agreed to close Boston
Blackies at 11:00 P.M.
After further discussion regarding trash
collection, cooking odors, noise, parking and other matters, Trustee Rosenthal
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made a motion to direct the Village Attorney to prepare an ordinance. Trustee
Ehlers seconded the motion.
Marvin Kogen, 135 Doral Court, stated that he
lives directly behind the Amlings store at Cadwell Corners. He discussed the bad
experiences he has had due to having La Madeleine as a neighbor. He would prefer
that there be no restaurants at Cadwell Corners, but, if there has to be one, it
should be another "soft" restaurant like La Madeleine, not a late night
restaurant with a full liquor license.
Trustee Swartz commented that, in view of the
concerns expressed about the proposed restaurant, the Plan Commission should look
at the plan for Boston Blackies to be sure it is substantially similar to La
Madeleine.
After discussion, the motion failed
unanimously.
Mrs. Houpt commented that there is no time in
the schedule for a Plan Commission public hearing until July, after which it
would take at least three months to go through the process. Ms. Janus responded
that if that is what is required, she will comply.
ORDINANCE INCREASING WATER RATES The Village will be getting a substantial
FROM $2.05 TO $2.65 PER 100 CU. FT. increase from Highland Park in the amount
charged for water. In addition, the Village
needs to make major improvements in the water system. For these reasons, the
Village plans to increase the water rate from $2.05 to $2.65 per 100 cubic feet.
This is the first rate increase in several years. It will take effect on June 1,
1998. First Reading.
ORDINANCE INCREASING HOTEL TAX The Village plans to increase its hotel tax
FROM 5% TO 6% rate from 5% to 6 %. This will increase
Village revenues and help keep property taxes
down. The increase is justified by the increasing number of calls for police
service at the hotels. Last year, 373 calls for police service were made. First
Reading.
ANALYSIS AND AWARD OF BID FOR 1998 Two bids were received for the 50 -50 parkway
PARKWAY TREE PROGRAM tree contract. St. Aubin Nurseries submitted
the overall low bid. They were the low
bidder on the 1996 and 1997 contracts as well. The Superintendent of Public
Works recommends that the contract be awarded to St. Aubin Nurseries at their
submitted unit prices.
Trustee Rosenthal made a motion to award the
contract to St. Aubin Nurseries. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
There was discussion regarding the dying
Streetscape trees, and steps that are being taken to find a more resilient
variety.
ANALYSIS AND AWARD OF BID FOR The Village has purchased a 125kw generator
INSTALLATION OF NEW GENERATOR AND to enable the Police Department,and Village
POWER UPGRADES FOR VILLAGE HALL Hall to operate at 100% efficiency during
AND POLICE DEPARTMENT power outages. Three bids were received for
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installation of the generator and power
upgrades. Chief.Anderson and the Village consultant recommend that the bid of
K & M Mechanical Incorporated in the amount of $50,900 be accepted.
Trustee Seidman made a motion to accept the
bid of K & M Mechanical in an amount not to exceed $50,900. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR
STREET REHABILITATION PROGRAM
bid be awarded to low bidder
$808,443. Most of the street
northeast quadrant.
1998 Six sealed bids were received for the 1998
Street Rehabilitation Program. Ciorba Group
and the Village Engineer recommend that the
Landmark Contractors, Inc. in the amount of
rehabilitation work this year will be in the
Trustee Seidman made a motion to award the
bid to Landmark Contractors, Inc. in an amount not to exceed $808,443. Trustee
Swartz seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
DISCUSSION
WIDENING OF LAKE COOK ROAD Ira Fierstein of 12 Burning Tree Lane was
in attendance to request that the Village
continue to take a strong position against the widening of Lake Cook Road to six
lanes. If the expansion cannot be stopped, he would like the Village to try to
obtain sound barriers along residential portions of Lake Cook Road and to take
steps to minimize construction noise. Mayor Forrest responded that the Board is
still strongly opposed to the widening of Lake Cook Road. He suggested sending a
resolution to the Cook County Highway Department opposing the project and listing
the reasons for Village opposition. Trustees also suggested that area residents
become actively involved in the process.
RESOLUTION R -98 -09 REALLOCATING
$900,000 OF VILLAGE'S PRIVATE
ACTIVITY BOND ALLOCATION TO
ILLINOIS DEVELOPMENT FINANCE
AUTHORITY
the resolution.
The Village has been asked by the Illinois
Development Finance Authority to reallocate
to them $900,000 of our private activity bond
allocation. The Village would be paid
a $9,000 fee (1 %). The Village has no
obligation or responsibility beyond passing
Trustee Seidman made a motion to pass a
resolution reallocating $900,000 of the Village's bond cap allocation to the
Illinois Development Finance Authority. Trustee Swartz seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
SIGNAL AT OAKMONT /WAUKEGAN Trustee Swartz commented that the timing of
the Oakmont /Kates traffic light is very bad
and needs to be changed. Staff will try to resolve the problem.
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EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Swanson made a motion to adjourn the
meeting. Trustee Ehlers seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:20 P.M.
ATTEST:
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APPROVED:
Mayor
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VISION 2000'
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report klav 4 1998
Southwest Quadrant:
> Contrary to the rumors circulating, there is no firm date when construction will begin.
The Village has under contract or has closed on six of the seventeen properties to be
acquired. Although condemnation suits have been filed, negotiations continue on the
balance of the parcels as well as the tenant leases in the Commons. Under the
Redevelopment Agreement, the Village must convey all properties by August 30, 1998.
> The closing with First Chicago for properties at 745-757 Deerfield Road is now scheduled
for Mav 22nd. Negotiations continue on the transition lease.
> Dr. Jerrold Hoppe (owner of 763 Deerfield Road) has secured a building permit to
relocate his dentist practice to the third floor of 720 Osterman Avenue.
> The Sizemore closing on property at 734 Osterman Avenue is scheduled for May 11th.
> The Village and Chamber of Commerce have compiled a list of retail /office space
available in the area. Contact has been made with each property manager to urge their
cooperation in dealing with tenants relocating from the Village Center.
Southeast Quadrant:
> Friday, iVlay 8th is the deadline for submitting redevelopment proposals.
> The Task Force, consisting of representatives of the Village Board, VCDC, and Plan
Commission, will meet next week to begin reviewing the proposals.
South Commons:
> Discussions continue with the James Companies on a Redevelopment Agreement for a
multi - family housing project. A public hearing with the Plan Commission is scheduled on
'May 28th.
> The Village closed last week on the property at 733 -737 Central Avenue. This parcel is
critical to our plans this summer to extend Robert York Avenue into Coromandel.
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