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04/20/19981 Ir - April 20, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, April 20, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Edwin B. Seidman Michael Swartz Absent: Harriet E. Rosenthal Vernon E. Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES previous meeting. Mayor on Vision 2000 section be passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the Forrest recommended that the last sentence in the Update reworded. A motion to pass the minutes as amended UPDATE ON VISION 2000 Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. BILLS AND PAYROLL Payroll. The motion passed by the Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) TREASURER'S REPORT Mr. Valentine presented highlights from the March Treasurer's. Report. March sales tax receipts are down 13% from March of last year, and the twelve month total is down by 4$. The Department of Revenue has told Mr. Valentine that several taxpayers did not remit for December, and the Village will be receiving an additional $25,000 in sales tax next month. Mayor Forrest commented that the drop in gasoline prices must also be having an impact on Village sales tax revenue. Other revenues are performing as projected. As of March 31, 1998, 100.9% of cash was invested at an average interest rate of 6.03% which compares with an average rate of 5.15% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Mr. Valentine presented the Report on FINANCE DEPARTMENT Departmental Objectives for the Finance ' Department. Mr. Valentine reported that: • The Village has received the Government Finance Officers Certificate of Achievement for Excellence in Financial Reporting for the 14th consecutive year and the Distinguished Budget Presentation Award for the 7th consecutive year. • The annual budget is being presented at tonight's meeting, and the tax levy was passed at the December 15th meeting. • Continuing projects include financial planning for redevelopment of the central business district, for water department improvements and for infrastructure improvements. • Upcoming projects include vehicle stickers and preparation of the Comprehensive Annual Financial Report. PUBLIC HEARING ON ANNUAL BUDGET Mayor Forrest called to order the Public Hearing on the 1998 -199 Annual Budget. He read his Budget Message which is attached and made a part of these minutes. Mayor Forrest opened up the Public Hearing to comments from the audience. There being none, Trustee Seidman made a motion to close the Public Hearing. Trustee Heuberger seconded the motion. The motion passed unanimously. ORDINANCE 0 -98 -16 APPROVING ANNUAL Trustee Ehlers made a motion, seconded by BUDGET FOR 1998 -99 Trustee Heuberger, for a waiver of the rules approved on First Reading. to permit the 1998 -1999 Annua -1 Budget to be The motion passed unanimously. Trustee Ehlers made a motion to adopt the 1998 -1999 Annual Budget. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) ORDINANCE 0 -98 -17 AMENDING WAGE Trustee Seidman made a motion for a waiver AND SALARY PLAN of the rules to permit the Wage and Salary Plan to be amended on First Reading to reflect the 3 -1 /2% cost of living increase. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Swartz made a motion to adopt the Wage and Salary Plan. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) Mayor Forrest commended staff for its successful completion of the Budget during a year made especially busy by planning for redevelopment of the downtown. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR APPROVAL March 19 to consider the request of Gary and OF PRELIMINARY PLAT OF SUBDIVISION Mary Lou Cooper for approval of a preliminary AND REPORT AND RECOMMENDATION OF plat of resubdivision. The petitioners wish BZA RE REQUEST FOR LOT WIDTH to resubdivide their property at 406 VARIATION, 406 BRIERHILL, COOPER Brierhill into two lots. By a vote of 6 -0 the Plan Commission recommended that the Cooper's request be approved. At a public hearing held on March 17, the Board of Zoning Appeals considered a variation for the same parcel. The variation, if granted, would permit a two lot subdivision with proposed lot #2 having an "access strip" width of 78.63' in lieu of the minimum 100' required by the Zoning Ordinance. By a vote of 5 -1, the Board of Zoning Appeals recommended that the requested variation be granted. N r� L� Trustee Seidman made a•motion to accept the Reports and Recommendations of the Plan Commission and the BZA and to direct the Village attorney to prepare the ordinance. Trustee Swartz seconded the motion. Action on the ordinance cannot occur until the petitioner submits a Final Subdivision Plat. Attorney Robert Kenny was in attendance to represent the Coopers and attorney Robert O'Neill was in attendance representing three of the Cooper's neighbors (Lutz - 140 Sequoia, Theiss - 150 Sequoia and Meyers - 160 Sequoia). There was discussion regarding drainage, driveway configuration, design of the house and especially the landscaping plan. Mr. Meyers commented that the $16,000 in landscaping committed to by the Coopers should include an occlusive line of trees along the south end of the driveway. Mr. Cooper responded that the landscaping plan was designed to provide maximum privacy for all neighbors, as well as for himself. Mr. O'Neill requested that, if the Board grants.approval of the Cooper's request, it should do so with the stated requirement that Mr. Cooper follow the specific plan he has described. Any changes from that plan should require approval of Building and Zoning staff. After further discussion, the motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT March 26 to consider the request of Frank TO A SPECIAL USE FOR VALET PARKING Sbragia, owner of Spazio's Restaurant for a FOR SPAZIO'S RESTAURANT, LAKE COOK special use to permit valet parking at the PLAZA restaurant. The petitioner is also requesting permission to build a small shed to shelter the parking attendants and store the customers' keys. By a vote of 5- 0 the Plan Commission recommended that the petitioner's request for an amendment to their Special Use be approved, with the stipulation that the shed door be moved to the north wall of the.shed. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. Mr. Sbragia was in attendance to respond to questions from the Board. He reported that the valet parking will be a convenience for the customers, some of whom are older. There will be no charge for the service, though it will cost the petitioner about $15,000 /year. Mr. Sbragia pays the insurance for the valet parkers. Mr. Sbragia reported that the shed will have no outside lighting and no signage. Trustee Swartz commented that providing proof of insurance coverage in a specified amount should be made a condition of the special use. Trustee Heuberger added that the shopping center owner should be included as an insured party. After further discussion, the motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT March 19 to consider a request for an TO AN APPROVED PLANNED RESIDENTIAL amendment to an approved Planned Residential DEVELOPMENT AND RESUBDIVISION OF Development and approval of a preliminary OF PROPERTY LOCATED AT 1510 GORDON plat of subdivision for the property located 3 TERRACE, PRELIMINARY PLAT OF at 1510 Gordon Terrace. The proposed SUBDIVISION, SHAEVITZ subdivision meets the requirements of the Zoning Ordinance and Subdivision Code. No variations are necessary. By a vote of 6 -0, the Plan Commission recommended that the petitioner's request be approved. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to approve the preliminary plat of subdivision. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR APPROVAL April 9 to consider the request of Parkway OF RESUBDIVISION OF LOTS 1 AND 2 North for resubdivision of lots 1 and 2 in IN PARKWAY NORTH RESUBDIVISION #1 the Parkway North Center Subdivision.- The subdivision shifts to the east the lot line between two existing parcels at the Parkway North Center. When the lot line is moved, all parking spaces for the Phase IV office building will be located on their own lot (lot 2). The petitioners are also requesting approval of preliminary and final plat of resubdivision. By a vote of 5 -0 the Plan Commission recommended that the petitioner's request be approved. Trustee Heuberger made a motion to accept the Report and Recommendation of the Plan Commission. Trustee Ehlers seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF The Plan Commission held a workshop meeting PLAN COMMISSION RE REQUEST FOR on April 9 to consider the request of Red APPROVAL OF FINAL DEVELOPMENT PLAN, Roof Inn and the Sauser family for finding of DESIGNER KITCHENS AND BATH substantial conformance for the Final Development Plan for a multiple retail tenant building on Lot 3 (Designer Kitchens and Bath). By a vote of 5 -0 the Plan Commission recommended that the petitioner's Final Development Plan is in substantial conformance to the previously approved Preliminary Development Plan and that the petitioner's final development be approved. Trustee Swartz made a motion to approve the Plan Commission Report and Recommendation. Trustee Heuberger seconded the motion. Mr. Sauser commented that the letter from Northbrook does not permit eating restaurant facilities. Although there is no plan at this time for a restaurant, Mr. Sauser would like to have that as an option. Mayor Forrest responded that staff will discuss this with Northbrook and see what can be negotiated. unanimously. After further discussion the motion passed CONSENT AGENDA ORDINANCE 0 -98 -18 APPROVING SPECIAL An ordinance authorizing a Special Use to USE TO PERMIT A DAY,CAMP AT 445 permit the establishment of a summer day camp PINE STREET, TRUE WAY PRESBYTERIAN at the True Way Presbyterian Church at 445 CHURCH, NORTH SHORE DAY CAMP Pine Street. First Reading. Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be approved on First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. 4 Trustee Seidman moved for adoption of the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) ORDINANCE AMENDING SPECIAL USE IN An ordinance amending a Special Use in the C -2 OUTLYING COMMERCIAL DISTRICT, C -2 Outlying Commercial District, Red Roof RED ROOF INN PROPERTY, DESIGNER Inn Property, for Designer Kitchens & Bath. KITCHENS AND BATH First Reading. OLD BUSINESS RESOLUTION R -98 -06 EXTENDING The Cable and Telecommunications Commission MORATORIUM FOR ACCEPTING has requested that the moratorium for APPLICATIONS FOR SPECIAL USES FOR accepting applications for special uses for TELECOMMUNICATION FACILITIES telecommunication facilities be extended for three months. The moratorium was originally scheduled to expire on April 21. Trustee Swartz made a motion to adopt. a resolution extending the moratorium for three months. Trustee Seidman seconded the motion. The motion passed unanimously. ORDINANCE 0 -98 -19 AUTHORIZING An ordinance authorizing the purchase of ACQUISITION OF PROPERTY AT 711 the property at 711 Waukegan Road (Masonic WAUKEGAN ROAD Temple) for the purpose of redevelopment. Mr. Franz pointed out 711 Waukegan Road, 750 Central Avenue and 612 Waverly Court on a map. Trustee Seidman made a motion, seconded by Trustee Swartz, for a waiver of the rules to permit the ordinance to be approved on First Reading. The motion passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) ORDINANCE 0 -98 -20 AUTHORIZING An ordinance authorizing the purchase of the ACQUISITION OF PROPERTY AT 750 property at 750 Central Avenue (H D Electric) CENTRAL AVENUE for the purpose of redevelopment. Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be approved on First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) ORDINANCE 0 -98 -21 AUTHORIZING An ordinance authorizing the purchase of the ACQUISITION OF PROPERTY AT 612 property at 612 Waverly Court (Touhy Lumber) WAVERLY COURT for the purpose of redevelopment. 61 Trustee Swartz made a motion for a waiver of the rules to permit the ordinance to be approved on First Reading. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Swartz made a motion, seconded by Trustee Ehlers, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR The Police Department plans to replace its 125KW GENERATOR AND TRANSFER 18 year old 45kw emergency generator. The SWITCHES FOR THE VILLAGE HALL AND size of the generator is being increased to POLICE DEPARTMENT 125kw in order to accommodate all the electrical needs, including heating, for both the Police Department and the Village Hall. This purchase will enable both departments to operate at 100% efficiency during power outages. Chief Anderson recommends that the low bid by Cummins /Onan Northern Illinois in the amount of $33,660 be accepted for the generator and transfer switches. Trustee Seidman made a motion to award the bid to Cummins /Onan Northern Illinois in an amount not to exceed $33,660. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) AUTHORIZATION TO APPOINT CROWE CHIZEK AS AUDITORS FOR FISCAL YEAR 1997 -1998 Crowe Chizek has been the Village proposal is $425 above last year's Mr. Valentine recommended that Crowe Chizek and Company LLP be appointed to audit the Village's financial statements for the year ending April 30, 1998 at a cost of $14,725. auditor for a number of years. This year's cost of $14,300. Trustee.Heuberger made a motion to appoint Crowe Chizek to audit the Village's financial statements for a•cost not to exceed $14,725. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) DISCUSSION DISCUSSION RE POSSIBLE Maureen McHugh addressed the Board regarding RESUBDIVISION OF 1157 HAZEL AVE possible resubdivision of her property at 1157 Hazel Avenue. Ms. McHugh would like to sell one side of her property to a builder, but the lot is too small by current Zoning Code standards. Selling the lot would make it financially possible for her to remain in her home and would also, she feels, improve the appearance of the corner. Mrs. McHugh commented that there are other homes on Hazel Avenue which are on lots smaller than the newly created lot would be. Mrs. Houpt stated that this request has been looked at several times. There is not enough land for two lots, and the only way Ms. McHugh's request can be granted is if current regulations are changed. This might impact other properties in the Village. C 1 1 1 Mrs. McHugh requested that the Board look at her request and give it consideration. LIGHT AT WAUKEGAN /OAKMONT Trustee Swartz commented that the new traffic light at Waukegan /Oakmont is working well. RAILROAD CROSSINGS AT OSTERMAN Trustee Ehlers asked Mr. Soyka what repairs AND GREENWOOD AVENUES are being planned for the deteriorating railroad crossings at Greenwood Avenue and Osterman Avenue. Mr. Soyka responded that the railroad has been notified of the problems. The Osterman crossing is scheduled for repairs this summer, and Greenwood will hopefully be repaired at the same time. COMMERCIAL RECYCLING Trustee Seidman commented that with all the new construction that will be starting this summer, it is time for the Board to consider an ordinance requiring developers'to provide space for commercial businesses to put their recyclable items so that they can recycle if they choose to. He will provide some sample ordinances. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Heuberger so moved. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swartz (4) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Swartz seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:10 P.M. ATTEST: �.It _1A! (-J Village C k APPROVED: 7 Mayor VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report April 20 1998 Southwest Quadrant: > Four court dates have been scheduled in June on the seven condemnation suits filed by the Village. ' > linable to negotiate a purchase price with James Healy, a condemnation suit was filed on April 15th for his properties on Waukegan Road. > Judy's Pizza has petitioned the Village for a Special Use to relocate their business to 687 Waukegan Road in Deerfield. In order to expedite the matter, a public hearing has been scheduled with the Plan Commission on May 14th. > The Village has closed on two of the four residential properties on Osterman Avenue. A third closing is scheduled shortly. . > CRNI Properties has received approval for both its construction and term loans from LaSalle National Bank. > Charles Malk appeared before the Plan Commission on April 8th to present chances from the Preliminary Plan. This was -not his formal application for Final Plan approval, but rather an opportunity to get Plan -Commission feedback on issues raised during the various public meetings on the plan. He is now scheduled to review his Final Plan with the VCDC on May 6th and with the Plan Commission on May 14th. Southeast Quadrant: > Twenty -two RFP's have been mailed to prospective developers fir the four acres at the southeast corner of Deerfield and Waukegan Roads. The deadline for submitting a proposal is May 8th. > Authorization to acquire the Masonic Temple property is on tonight's agenda. 1 1 1 1 1 1 South Commons: > The James Companies is scheduled for public hearing before the Plan Commission on Mav 28th. > There are two property acquisition ordinance on tonight's agenda relating to the South Commons redevelopment: Touhy Lumber, 612 Waverly Court and H.D. Electric, 750 Central Avenue.