04/20/19981
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April 20, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, April 20, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Edwin B. Seidman
Michael Swartz
Absent: Harriet E. Rosenthal
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES
previous meeting. Mayor
on Vision 2000 section be
passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the minutes of the
Forrest recommended that the last sentence in the Update
reworded. A motion to pass the minutes as amended
UPDATE ON VISION 2000 Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons.
BILLS AND PAYROLL
Payroll. The motion passed by the
Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the Bills and
following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
TREASURER'S REPORT Mr. Valentine presented highlights from the
March Treasurer's. Report. March sales tax
receipts are down 13% from March of last year, and the twelve month total is down
by 4$. The Department of Revenue has told Mr. Valentine that several taxpayers
did not remit for December, and the Village will be receiving an additional
$25,000 in sales tax next month. Mayor Forrest commented that the drop in
gasoline prices must also be having an impact on Village sales tax revenue.
Other revenues are performing as projected. As of March 31, 1998, 100.9% of cash
was invested at an average interest rate of 6.03% which compares with an average
rate of 5.15% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES, Mr. Valentine presented the Report on
FINANCE DEPARTMENT Departmental Objectives for the Finance
' Department. Mr. Valentine reported that:
• The Village has received the Government Finance Officers Certificate of
Achievement for Excellence in Financial Reporting for the 14th consecutive
year and the Distinguished Budget Presentation Award for the 7th consecutive
year.
• The annual budget is being presented at tonight's meeting, and the tax levy
was passed at the December 15th meeting.
• Continuing projects include financial planning for redevelopment of the
central business district, for water department improvements and for
infrastructure improvements.
• Upcoming projects include vehicle stickers and preparation of the
Comprehensive Annual Financial Report.
PUBLIC HEARING ON ANNUAL BUDGET Mayor Forrest called to order the Public
Hearing on the 1998 -199 Annual Budget. He
read his Budget Message which is attached and made a part of these minutes.
Mayor Forrest opened up the Public Hearing to
comments from the audience. There being none, Trustee Seidman made a motion to
close the Public Hearing. Trustee Heuberger seconded the motion. The motion
passed unanimously.
ORDINANCE 0 -98 -16 APPROVING ANNUAL Trustee Ehlers made a motion, seconded by
BUDGET FOR 1998 -99 Trustee Heuberger, for a waiver of the rules
approved on First Reading.
to permit the 1998 -1999 Annua -1 Budget to be
The motion passed unanimously.
Trustee Ehlers made a motion to adopt the
1998 -1999 Annual Budget. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
ORDINANCE 0 -98 -17 AMENDING WAGE Trustee Seidman made a motion for a waiver
AND SALARY PLAN of the rules to permit the Wage and Salary
Plan to be amended on First Reading to
reflect the 3 -1 /2% cost of living increase. Trustee Swartz seconded the motion.
The motion passed unanimously.
Trustee Swartz made a motion to adopt the
Wage and Salary Plan. Trustee Heuberger seconded the motion. The motion passed
by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
Mayor Forrest commended staff for its
successful completion of the Budget during a year made especially busy by
planning for redevelopment of the downtown.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL March 19 to consider the request of Gary and
OF PRELIMINARY PLAT OF SUBDIVISION Mary Lou Cooper for approval of a preliminary
AND REPORT AND RECOMMENDATION OF plat of resubdivision. The petitioners wish
BZA RE REQUEST FOR LOT WIDTH to resubdivide their property at 406
VARIATION, 406 BRIERHILL, COOPER Brierhill into two lots. By a vote of 6 -0
the Plan Commission recommended that the
Cooper's request be approved. At a public hearing held on March 17, the Board of
Zoning Appeals considered a variation for the same parcel. The variation, if
granted, would permit a two lot subdivision with proposed lot #2 having an
"access strip" width of 78.63' in lieu of the minimum 100' required by the Zoning
Ordinance. By a vote of 5 -1, the Board of Zoning Appeals recommended that the
requested variation be granted.
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Trustee Seidman made a•motion to accept the
Reports and Recommendations of the Plan Commission and the BZA and to direct the
Village attorney to prepare the ordinance. Trustee Swartz seconded the motion.
Action on the ordinance cannot occur until the petitioner submits a Final
Subdivision Plat.
Attorney Robert Kenny was in attendance to
represent the Coopers and attorney Robert O'Neill was in attendance representing
three of the Cooper's neighbors (Lutz - 140 Sequoia, Theiss - 150 Sequoia and
Meyers - 160 Sequoia).
There was discussion regarding drainage,
driveway configuration, design of the house and especially the landscaping plan.
Mr. Meyers commented that the $16,000 in landscaping committed to by the Coopers
should include an occlusive line of trees along the south end of the driveway.
Mr. Cooper responded that the landscaping plan was designed to provide maximum
privacy for all neighbors, as well as for himself.
Mr. O'Neill requested that, if the Board
grants.approval of the Cooper's request, it should do so with the stated
requirement that Mr. Cooper follow the specific plan he has described. Any
changes from that plan should require approval of Building and Zoning staff.
After further discussion, the motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT March 26 to consider the request of Frank
TO A SPECIAL USE FOR VALET PARKING Sbragia, owner of Spazio's Restaurant for a
FOR SPAZIO'S RESTAURANT, LAKE COOK special use to permit valet parking at the
PLAZA restaurant. The petitioner is also
requesting permission to build a small shed
to shelter the parking attendants and store the customers' keys. By a vote of 5-
0 the Plan Commission recommended that the petitioner's request for an amendment
to their Special Use be approved, with the stipulation that the shed door be
moved to the north wall of the.shed.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Swartz seconded the motion.
Mr. Sbragia was in attendance to respond to
questions from the Board. He reported that the valet parking will be a
convenience for the customers, some of whom are older. There will be no charge
for the service, though it will cost the petitioner about $15,000 /year. Mr.
Sbragia pays the insurance for the valet parkers. Mr. Sbragia reported that the
shed will have no outside lighting and no signage.
Trustee Swartz commented that providing proof
of insurance coverage in a specified amount should be made a condition of the
special use. Trustee Heuberger added that the shopping center owner should be
included as an insured party.
After further discussion, the motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT March 19 to consider a request for an
TO AN APPROVED PLANNED RESIDENTIAL amendment to an approved Planned Residential
DEVELOPMENT AND RESUBDIVISION OF Development and approval of a preliminary
OF PROPERTY LOCATED AT 1510 GORDON plat of subdivision for the property located
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TERRACE, PRELIMINARY PLAT OF at 1510 Gordon Terrace. The proposed
SUBDIVISION, SHAEVITZ subdivision meets the requirements of the
Zoning Ordinance and Subdivision Code. No
variations are necessary. By a vote of 6 -0, the Plan Commission recommended that
the petitioner's request be approved.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to approve the preliminary
plat of subdivision. Trustee Heuberger seconded the motion. The motion passed
unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL April 9 to consider the request of Parkway
OF RESUBDIVISION OF LOTS 1 AND 2 North for resubdivision of lots 1 and 2 in
IN PARKWAY NORTH RESUBDIVISION #1 the Parkway North Center Subdivision.- The
subdivision shifts to the east the lot line
between two existing parcels at the Parkway North Center. When the lot line is
moved, all parking spaces for the Phase IV office building will be located on
their own lot (lot 2). The petitioners are also requesting approval of
preliminary and final plat of resubdivision. By a vote of 5 -0 the Plan
Commission recommended that the petitioner's request be approved.
Trustee Heuberger made a motion to accept the
Report and Recommendation of the Plan Commission. Trustee Ehlers seconded the
motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF The Plan Commission held a workshop meeting
PLAN COMMISSION RE REQUEST FOR on April 9 to consider the request of Red
APPROVAL OF FINAL DEVELOPMENT PLAN, Roof Inn and the Sauser family for finding of
DESIGNER KITCHENS AND BATH substantial conformance for the Final
Development Plan for a multiple retail tenant
building on Lot 3 (Designer Kitchens and Bath). By a vote of 5 -0 the Plan
Commission recommended that the petitioner's Final Development Plan is in
substantial conformance to the previously approved Preliminary Development Plan
and that the petitioner's final development be approved.
Trustee Swartz made a motion to approve the
Plan Commission Report and Recommendation. Trustee Heuberger seconded the
motion.
Mr. Sauser commented that the letter from
Northbrook does not permit eating restaurant facilities. Although there is no
plan at this time for a restaurant, Mr. Sauser would like to have that as an
option. Mayor Forrest responded that staff will discuss this with Northbrook and
see what can be negotiated.
unanimously.
After further discussion the motion passed
CONSENT AGENDA
ORDINANCE 0 -98 -18 APPROVING SPECIAL An ordinance authorizing a Special Use to
USE TO PERMIT A DAY,CAMP AT 445 permit the establishment of a summer day camp
PINE STREET, TRUE WAY PRESBYTERIAN at the True Way Presbyterian Church at 445
CHURCH, NORTH SHORE DAY CAMP Pine Street. First Reading.
Trustee Seidman made a motion for a waiver of
the rules to permit the ordinance to be approved on First Reading. Trustee
Swartz seconded the motion. The motion passed unanimously.
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Trustee Seidman moved for adoption of the
ordinance. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
ORDINANCE AMENDING SPECIAL USE IN An ordinance amending a Special Use in the
C -2 OUTLYING COMMERCIAL DISTRICT, C -2 Outlying Commercial District, Red Roof
RED ROOF INN PROPERTY, DESIGNER Inn Property, for Designer Kitchens & Bath.
KITCHENS AND BATH First Reading.
OLD BUSINESS
RESOLUTION R -98 -06 EXTENDING The Cable and Telecommunications Commission
MORATORIUM FOR ACCEPTING has requested that the moratorium for
APPLICATIONS FOR SPECIAL USES FOR accepting applications for special uses for
TELECOMMUNICATION FACILITIES telecommunication facilities be extended for
three months. The moratorium was originally
scheduled to expire on April 21.
Trustee Swartz made a motion to adopt. a
resolution extending the moratorium for three months. Trustee Seidman seconded
the motion. The motion passed unanimously.
ORDINANCE 0 -98 -19 AUTHORIZING An ordinance authorizing the purchase of
ACQUISITION OF PROPERTY AT 711 the property at 711 Waukegan Road (Masonic
WAUKEGAN ROAD Temple) for the purpose of redevelopment.
Mr. Franz pointed out 711 Waukegan Road, 750
Central Avenue and 612 Waverly Court on a map.
Trustee Seidman made a motion, seconded by
Trustee Swartz, for a waiver of the rules to permit the ordinance to be approved
on First Reading. The motion passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
ORDINANCE 0 -98 -20 AUTHORIZING An ordinance authorizing the purchase of the
ACQUISITION OF PROPERTY AT 750 property at 750 Central Avenue (H D Electric)
CENTRAL AVENUE for the purpose of redevelopment.
Trustee Seidman made a motion for a waiver of
the rules to permit the ordinance to be approved on First Reading. Trustee
Swartz seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
ORDINANCE 0 -98 -21 AUTHORIZING An ordinance authorizing the purchase of the
ACQUISITION OF PROPERTY AT 612 property at 612 Waverly Court (Touhy Lumber)
WAVERLY COURT for the purpose of redevelopment.
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Trustee Swartz made a motion for a waiver of
the rules to permit the ordinance to be approved on First Reading. Trustee
Ehlers seconded the motion. The motion passed unanimously.
Trustee Swartz made a motion, seconded by
Trustee Ehlers, to adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR The Police Department plans to replace its
125KW GENERATOR AND TRANSFER 18 year old 45kw emergency generator. The
SWITCHES FOR THE VILLAGE HALL AND size of the generator is being increased to
POLICE DEPARTMENT 125kw in order to accommodate all the
electrical needs, including heating, for both
the Police Department and the Village Hall. This purchase will enable both
departments to operate at 100% efficiency during power outages. Chief Anderson
recommends that the low bid by Cummins /Onan Northern Illinois in the amount of
$33,660 be accepted for the generator and transfer switches.
Trustee Seidman made a motion to award the
bid to Cummins /Onan Northern Illinois in an amount not to exceed $33,660.
Trustee Heuberger seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
AUTHORIZATION TO APPOINT CROWE
CHIZEK AS AUDITORS FOR FISCAL YEAR
1997 -1998
Crowe Chizek has been the Village
proposal is $425 above last year's
Mr. Valentine recommended that Crowe Chizek
and Company LLP be appointed to audit the
Village's financial statements for the year
ending April 30, 1998 at a cost of $14,725.
auditor for a number of years. This year's
cost of $14,300.
Trustee.Heuberger made a motion to appoint
Crowe Chizek to audit the Village's financial statements for a•cost not to exceed
$14,725. Trustee Ehlers seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
DISCUSSION
DISCUSSION RE POSSIBLE Maureen McHugh addressed the Board regarding
RESUBDIVISION OF 1157 HAZEL AVE possible resubdivision of her property at
1157 Hazel Avenue. Ms. McHugh would like to
sell one side of her property to a builder, but the lot is too small by current
Zoning Code standards. Selling the lot would make it financially possible for
her to remain in her home and would also, she feels, improve the appearance of
the corner. Mrs. McHugh commented that there are other homes on Hazel Avenue
which are on lots smaller than the newly created lot would be.
Mrs. Houpt stated that this request has been
looked at several times. There is not enough land for two lots, and the only way
Ms. McHugh's request can be granted is if current regulations are changed. This
might impact other properties in the Village.
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Mrs. McHugh requested that the Board look at
her request and give it consideration.
LIGHT AT WAUKEGAN /OAKMONT Trustee Swartz commented that the new traffic
light at Waukegan /Oakmont is working well.
RAILROAD CROSSINGS AT OSTERMAN Trustee Ehlers asked Mr. Soyka what repairs
AND GREENWOOD AVENUES are being planned for the deteriorating
railroad crossings at Greenwood Avenue and
Osterman Avenue. Mr. Soyka responded that the railroad has been notified of the
problems. The Osterman crossing is scheduled for repairs this summer, and
Greenwood will hopefully be repaired at the same time.
COMMERCIAL RECYCLING Trustee Seidman commented that with all the
new construction that will be starting this
summer, it is time for the Board to consider an ordinance requiring developers'to
provide space for commercial businesses to put their recyclable items so that
they can recycle if they choose to. He will provide some sample ordinances.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Heuberger so moved. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Seidman made a motion to adjourn the
meeting. Trustee Swartz seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:10 P.M.
ATTEST:
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APPROVED:
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Mayor
VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report April 20 1998
Southwest Quadrant:
> Four court dates have been scheduled in June on the seven condemnation suits filed by the
Village. '
> linable to negotiate a purchase price with James Healy, a condemnation suit was filed on
April 15th for his properties on Waukegan Road.
> Judy's Pizza has petitioned the Village for a Special Use to relocate their business to 687
Waukegan Road in Deerfield. In order to expedite the matter, a public hearing has been
scheduled with the Plan Commission on May 14th.
> The Village has closed on two of the four residential properties on Osterman Avenue. A
third closing is scheduled shortly. .
> CRNI Properties has received approval for both its construction and term loans from
LaSalle National Bank.
> Charles Malk appeared before the Plan Commission on April 8th to present chances from
the Preliminary Plan. This was -not his formal application for Final Plan approval, but
rather an opportunity to get Plan -Commission feedback on issues raised during the various
public meetings on the plan. He is now scheduled to review his Final Plan with the
VCDC on May 6th and with the Plan Commission on May 14th.
Southeast Quadrant:
> Twenty -two RFP's have been mailed to prospective developers fir the four acres at the
southeast corner of Deerfield and Waukegan Roads. The deadline for submitting a
proposal is May 8th.
> Authorization to acquire the Masonic Temple property is on tonight's agenda.
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South Commons:
> The James Companies is scheduled for public hearing before the Plan Commission on
Mav 28th.
> There are two property acquisition ordinance on tonight's agenda relating to the South
Commons redevelopment: Touhy Lumber, 612 Waverly Court and H.D. Electric, 750
Central Avenue.