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04/06/1998April 6, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, April 6, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. . APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustee Heuberger commented that on Page 2, in the section on Kindercare, the word "unanimously" should be deleted from the last sentence. A motion to pass the minutes as amended passed unanimously. UPDATE ON VISION 2000 Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. Trustee Heuberger pointed out that, although condemnation suits have been filed for some properties needed for the Malk project, settlement on the sale of these properties outside of court may be possible. CHAMBER OF COMMERCE ART FESTIVAL The Chamber of Commerce is making plans for the first annual Deerfield Festival of the Arts which will be held on June 20 -21. The festival is to be held in the parking lot between the back of the train station and Robert York Avenue and on Park Avenue between Deerfield Road and Hazel. Over 130 artists have been signed •up for the show. There will also be food booths and musical entertainment. The Chamber is working with the Police Department on parking and crowd control. The Arts Festival Committee is requesting permission to close Park Avenue from Friday evening through Sunday evening. Trustee Swartz made a motion to permit the closing of Park Avenue for the festival. Trustee Rosenthal seconded the motion. The motion passed unanimously. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR SPECIAL March 16 to consider a request from True Way USE TO PERMIT A DAY CAMP AT 445 Presbyterian Church /North Shore Day Camp for PINE STREET - TRUE WAY PRESBYTERIAN a Special Use to permit the establishment of CHURCH, NORTH SHORE DAY CAMP a summer day camp at vote of 4 -0 the Plan that the request be approved. Trustee Seidman made Trustee Swartz to approve the Plan Commission Report and direct the Village Attorney to prepare an ordinance. Th unanimously. 445 Pine Street. By a Commission recommended a motion, seconded by Recommendation and to a motion passed REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT March 26 to consider the request of Red Roof OF A PREVIOUSLY APPROVED C -2 PUD TO Inn for an amendment of a previously approved PERMIT DEVELOPMENT OF LOT 3; C -2 PUD to permit development of Lot 3; SPECIAL USE FOR A RETAIL BUILDING request for a Special Use for a retail ON LOT 3; AND ANY NECESSARY building on Lot 3; and any necessary VARIATIONS AND MODIFICATIONS TO variations and modifications to implement IMPLEMENT THE PROPOSED PLAN, RED the proposed plan. By a vote of 4 -0 the ROOF INN Plan Commission recommended that the petitioner's request for an amendment to an existing Commercial PUD, the granting of a Special Use for preliminary development plan approval of a multiple retail tenant building on lot 3, the variations to landbank parking and eliminate the parking lot landscape screen along the Eden's Spur be approved, and the conceptual signage plan be approved. Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Attorney Al Domanskis, members of the Sauser family (owners of Designer Kitchen), and planner Mark Zinner were in attendance to respond to questions from the Board. There was lengthy discussion of the parking and landbanking plan, which Trustee Swartz felt is not a workable concept. He suggested certain changes which the petitioner agreed to implement. The petitioner commented that he doesn't think the landbanked area will ever be needed. Mrs. Houpt commented that discussions of the proposed plan are ongoing between staff and the Village of Northbrook, which has indicated its preliminary approval of the concept. Prior to the adoption of Deerfield's ordinance, Northbrook must agree by resolution to waive the provisions of the settlement agreement currently in effect. The petitioners will come back at a later time regarding their signage plan. After further discussion, the motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN Mrs. Houpt reported that during the past year COMMISSION RE APPROVAL OF 1998 there have been 13 changes in the zoning map. ZONING MAP At a workshop meeting held on March 19, the Plan Commission reviewed the changes and voted 6 -0 to approve the 1998 map. Trustee Seidman made a motion to approve the 1998 Zoning Map. Trustee Heuberger seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -98 -12 AMENDING ZONING ORDINANCE TO ADD CHILDCARE FACILITY AS A SPECIAL USE IN THE C -2 OUTLYING COMMERCIAL DISTRICT AND ORDINANCE 0 -98 -13 AUTHORIZING A SPECIAL USE FOR A CHILD CARE An ordinance amending the Zoning Ordinance to add a child care facility as a special use in the C -2 outlying commercial district, First Reading, and an ordinance authorizing a special use for a child care facility in Lake Cook Plaza for KinderCare Learning Center, 1 FACILITY IN LAKE COOK PLAZA, First Reading. KINDERCARE LEARNING CENTER Trustee Seidman made a motion for a waiver of the rules to permit the two ordinances to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: Heuberger (1) OLD BUSINESS ORDINANCE 0 -98 -14 AMENDING An ordinance amending the Municipal Code to MUNICIPAL CODE RE MANDATORY SEAT list failure to wear a seat belt as a primary BELT REQUIREMENT offense. Second Reading. Chief Anderson reported that 14 states now have a law mandating wearing of seat belts. Locally, Deerfield is the second Illinois town to pass such an ordinance. Chief Anderson added that the Police Department will spend about 120 days on education before beginning to issue citations. Trustee Heuberger stated that it is his opinion that if the State wants this law, it should be a state law rather than a local one. Trustee Seidman made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: Heuberger (1) AUTHORIZATION FOR MAYOR TO SIGN A REVISED WATER SERVICE AGREEMENT WITH THE CITY OF HIGHLAND PARK continues the discount of 8% from increase will cost the Village app The revised water agreement with Highland Park calls for an 8% increase in the cost of water to $1.30 per 100 cubic feet. This is the first increase since 1992. The contract the Highland Park residential rate. The )roximately $150,000 per year. After discussion, Trustee Swartz made a motion to authorize Mayor Forrest to sign the water service agreement with Highland Park. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN The medical office at 831 Deerfield Road is REAL ESTATE PURCHASE CONTRACT FOR being purchased in connection with the CRM PROPERTY AT 831 DEERFIELD ROAD Properties plan for the Southwest Quadrant. It is a negotiated sale in the amount of $430,000 between Edward and Dorothy Szyman and the Village. Trustee Seidman made a motion to authorize the Mayor's signature on the real estate purchase contract for 831 Deerfield Road in the amount of $430,000. Trustee Heuberger seconded the motion. 3 Special counsel for land acquisition Joe Morrison discussed provisions in the purchase contract regarding vacation of possession. Mr. Franz pointed out the 831 Deerfield Road medical building on a map, as well as the other properties which have purchase contracts on tonight's Agenda. After further discussion, the motion passed by the following vote: AYES': Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN The property at 734 Osterman Avenue is being A REAL ESTATE PURCHASE CONTRACT acquired in connection with the CRM FOR PROPERTY AT 734 OSTERMAN AVE. Properties plan for the Southwest Quadrant. It is a negotiated sale in the amount of $220,000 between Asher and Beverly Sizemore and the Village. Trustee Rosenthal made a motion to authorize Mayor Forrest to sign a real estate purchase contract for the property at 734 Osterman Avenue in the amount of $220,000. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN The property at 742 Osterman Avenue is being A REAL ESTATE PURCHASE CONTRACT acquired in connection with the CRM FOR PROPERTY AT 742 OSTERMAN AVE. Properties plan for the Southwest Quadrant. It is a negotiated sale in the amount of $220,000 between William and Patricia Nelis and the Village. Trustee Swartz made a motion to authorize Mayor Forrest to sign a real estate purchase contract for the property at 742 Osterman Avenue in the amount of $220,000. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman,-Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN The property at 746 Osterman Avenue is being A REAL ESTATE PURCHASE CONTRACT acquired in connection with the CRM FOR PROPERTY AT 746 OSTERMAN AVE. Properties plan for the Southwest Quadrant. It is a negotiated sale in the amount of $220,000 between J. David and Joanne Marchi and the Village. Trustee Seidman made a motion to authorize Mayor Forrest to sign a real estate purchase contract for the property at 746 Osterman Avenue in the amount of $220,000. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN The property at 717 Central Avenue is being A REAL ESTATE PURCHASE CONTRACT acquired in connection with the multi- family FOR PROPERTY AT 717 CENTRAL AVE. residential redevelopment south of Osterman 4 Avenue and west of the railroad tracks. It is a negotiated sale in the amount of $165,000 between Elaine Kaplan and the Village. Trustee Swartz made a motion to authorize Mayor Forrest to sign a real estate purchase contract for the property at 717 Central Avenue in the amount of $165,000. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) Trustee Heuberger pointed out that sellers of the Osterman Avenue properties will be permitted to retain possession of their properties until the end of July. NEW BUSINESS APPROVAL OF REQUEST FOR Mr. Franz reported that on March 24th 58 QUALIFICATIONS /PROPOSAL (RFQ) FOR people plus staff participated in a workshop REDEVELOPMENT OF SOUTHEAST to recommend guidelines for a RFQ for the QUADRANT OF VILLAGE CENTER southeast quadrant of the Village Center. Mr. Franz summarized the results of that workshop. Mr. Franz requested that the Board authorize approval of the Request for Proposal so that it can be mailed out. Approximately 15 developers have indicated an interest in the project. Trustee agreed, that a copy of the workshop summary Trustee Swartz also commented that all prop, should be returned unopened. After further motion to approve the Request for Proposal. The motion passed by the following vote: Swartz commented, and other trustees should be included with the RFQs. Dsals not submitted by the deadline discussion, Trustee Seidman made a Trustee Swartz seconded the motion. AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR The North Avenue sanitary sewer poses a NORTH AVENUE SANITARY SEWER rehabilitation problem due to its REHABILITATION inaccessibility. Baxter and Woodman has recommended lining the existing 12" sewer in order to eliminate maintenance problems and to restore the structural integrity of the pipe. Only one bid on the project was received. This was from Insituform Midwest, Inc. in the amount of $110,584. Mr. Soyka recommends that the Board accept the bid of Insituform Midwest, Inc. in the amount of $110,584. The Engineer's estimate for the work was $173,000. The life expectancy of the. repairs is 100 years. After discussion, Trustee Rosenthal made a motion to award the bid to Insituform Midwest in an amount not to exceed $110,584. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ORDINANCE 0 -98 -15 AUTHORIZING Bond consultant Ron Noreen reported that. ISSUANCE OF $17,000,000 GENERAL five bids were received for the $17,000,000 OBLIGATION BONDS General Obligation Bonds, Series 1998. These 5 bonds are for the purpose of financing redevelopment project costs in the southwest quadrant. The best net interest rate of 4.394% was bid by Harris Trust and Savings Bank and Associates. Mr. Noreen commented on the Village's AAA rating, one of only 60 such ratings in the country, and he discussed the Harris bid and the other bids. Mr. Noreen recommends acceptance of the Harris Trust and Savings Bank and Associates bid. After discussion, Trustee Heuberger moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz 'seconded the motion. The motion passed unanimously. Trustee Swartz moved to accept the bid of Harris Trust Savings Bank and Associates for $17,000,000 General Obligation Bonds, Series 1998, at a net interest rate of $4.394 %. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) MRrTTSGTOM DISCUSSION OF SOUTHWEST QUADRANT John Dallas addressed the Board to express his concern for the retailers at the Commons, particularly Simon Chen of Empire Restaurant, who are losing their leases and may not be able to relocate in the new development. Mayor Forrest and several trustees responded to Mr. Dallas' concerns. DEER RUN TRAFFIC SIGNALS Barbara Little reported that the new traffic signal at Waukegan and Oakmont is scheduled to be turned on Tuesday morning. KISSING SIGNS Katie Spies of the Deerfield /Bannockburn/ Riverwoods Chamber of Commerce discussed the international popularity of Deerfield's "Kissing" and "No Kissing" signs. She is requesting permission for copyright usage and duplication so that the signs can be reproduced and promoted in Europe. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss personnel matters and land acquisition. Trustee Swartz so moved. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at °9:20 P.M. OVED: p� 9-ay6r ATTEST: Village Clerk 0 1 1 1 5 ' VISION 2000 DEERFIELD PILLAGE CENTER REVITALIZATION Progress Report April 6 1998 Southwest Quadrant: > With the acquisition of properties on tonight's agenda, the Village will have negotiated the purchase of the following parcels: - 745 Deerfield Road (First Chicago Main Building) - 757 Deerfield Road (First Chicago ReMax Building) - 831 Deerfield Road (Dr. Szyman's Building) - 734 Osterman Avenue (Single Family Residence) - 742 Osterman Avenue (Single Family Residence) - 746 Osterman Avenue (Single Family Residence) > linable to reach settlement on other properties, condemnation suits have been filed on: - 763 Deerfield Road (Dr. ' Hoppe's Building) - 803 Deerfield Road (Judy's Pizza) - 704 Waukegan Road (Alley Cleaners) - 760.Osterman Avenue (Deerfield Medical) - 768 Osterman Avenue (One Osterman Plaza) - 758 Robert York Avenue (Deerfield Electric) - 756 Robert York Avenue (NAPA Auto Parts) > Bids were opened today on $17 million in General Obligation Bonds. The 4.39% interest rate reflects the Village's AAA Bond Rating recently given Deerfield by Moody's Investor Services. > Malk has submitted his Letter of Credit as required by the Redevelopment Agreement. It is in the amount of $100,000 since he has produced lease commitment letters from Walgreens, Whole Foods and Highland Park Hospital (one floor of the office building). > A meeting was held .last week with the Lake County Stormwater Management Agency to discuss drainage requirements for the development. Final engineering work is proceeding and will be reviewed with the Stormwater Agency when completed. > The Village Secretary and Gould -Kelly Travel (Hoppe Building) have petitioned the Village for a Special Use to occupy space at 810 Waukegan Road. Their petition will be expedited so that it will be before the Board at the May 18th meeting. Southwest Quadrant coat. > Designer Kitchens and Bath, currently located in One Osterman Place, is requesting zoning approval this evening to relocate to the area adjacent to the Red Roof Inn property south of Deerbrook Mall. Other uses in One Osterman Place may occupy that new building as well. > The Village Board has established a policy whereby it will waive public hearing fees for businesses in the southwest quadrant who must seek zoning approval to relocate their operations. Southeast Quadrant: > The workshop reports and RFQ are ready for Board consideration this evening. The RFQs will be mailed out be April 10th. > The deadline for submitting development prcposals is May Sth. Several developers have expressed interest in the project. South Commons: > The James Companies has requested that the public hearing with the Plan commission on April 9th be delayed since they are considering a revised site plan. No new hearing date has been established. > The developer will meet with the Village Center Development Commission on May 6th. > A purchase contract for the residential property at 7.17 Central .venue is on tonight's agenda. Note: > The Village is working with a communications consultant on the publication of a monthly newsletter to keep the community up to date on the progress of the three redevelopment projects within the Village Center. The first issue is scheduled to be mailed in mid -May. 1 1 I.