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03/16/1998March 16, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 16, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustee Rosenthal commented that on Page 3, the section regarding Northwoods Subdivision should be changed to say that the moratorium is on requests for subdivision or resubdivision. A motion to pass the minutes as amended passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the - following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) TREASURER'S REPORT Mr. Valentine presented highlights from the February Treasurer's Report. February sales - tax receipts are down 7% from February of last year, and the twelve month total is down by 4 %. Other revenues are performing as projected. As of February 28, 1998, 106% of cash was invested at an average interest rate of 5.75% which compares with an average rate of 5.19`'s for the 90 -day Treasury Bill. UPDATE ON VISION 2000 Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant, and South Commons. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the DEPARTMENT OF COMMUNITY DEVELOPMENT Report on Departmental Objectives for the Department of Community Development. Mrs. Houpt reported that: • Staff has been working on the development of Zoning Ordinance amendments pertaining to home occupations and to wireless telecommunications facilities. • Preparatory activities are underway for the U. S. census coming up in the-year 2000. • Flood Insurance Rate Maps became effective in September. Staff has assembled a list of properties which appear to all or partially in the Floodway. A mailing will be going out to all properties which appear to be affected by the new map. • In the past calendar year the department has issued more building permits than during any other year in Deerfield's history. • Coromandel is nearing completion. Work has finally begun on What's Cooking Restaurant. Shops of Deerfield is progressing quickly. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR THE February 12 to consider the request of Kinder ESTABLISHMENT OF A CHILD CARE Care Learning Center and Lake Cook Plaza for FACILITY AT 495 LAKE COOK ROAD AND a Special Use to permit the establishment of A TEXT AMENDMENT TO THE ZONING a child care facility at 495 Lake Cook Road ORDINANCE FOR A.CHILD CARE FACILITY and a text amendment to the Zoning Ordinance IN THE C -2 OUTLYING COMMERCIAL to permit a child care facility in the C -2 DISTRICT, KINDERCARE LEARNING Outlying Commercial District. By a vote of CENTER /LAKE COOK PLAZA 4 -0 the Plan Commission recommended that a text amendment be made to the Zoning Ordinance to allow a child care facility as a Special Use in the C -2 Outlying Commercial District. The Plan Commission also recommended by a vote of 4 -0 that the petitioners be granted a Special Use to permit the operation of the proposed business. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. Architect Michael Aragona, KinderCare owner Scott Davidson, and Lake Cook Plaza representative Don Parker were in attendance to respond to questions from the Board. Trustee Heuberger expressed concern that this is a non sales tax producing use in a shopping center that already contains a number of non sales tax producing businesses. Trustee Rosenthal responded that it is a good service use and will tie in well with other businesses which are tax producing. Mr. Parker agreed with Trustee Rosenthal and added that this use will also work well with the new train station. After further discussion, the motion passed, with all voting in favor of it with the exception of Trustee Heuberger. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR RESUB- February 12 to consider the request of Mr. DIVISION OF PROPERTY AT 814 SPRUCE and Mrs. Frank Zellet for resubdivision of STREET, ZELLET their property at 814 Spruce Street. No variations are being requested. The proposed resubdivision will create two lots of equal size. The existing house and garage at the northern end of the property are to remain. By a vote of 4 -0 the Plan Commission voted to approve the petitioners' request for a preliminary plat of resubdivision. Trustee Seidman made a motion to accept the. Report and Recommendation of the Plan Commission. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting COMMISSON RE REQUEST FOR APPROVAL on February 16 to consider a request by OF A MODIFICATION OF A PUD, PARKWAY Parkway North Center /Carr America for a NORTH CENTER /CARR AMERICA modification of a Planned Unit Development at the Parkway North Center. At that meeting the Plan Commission determined that the proposed changes are insubstantial and that a public hearing is not necessary. By a vote of 4 -0 the Plan Commission voted to recommend that the petitioners' request for a modification of a Planned Unit Development be approved. 2 Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission. Trustee Swartz seconded the motion. After discussion, the motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -98 -11 AUTHORIZING AN An ordinance amending an existing Special Use AMENDMENT TO A SPECIAL USE FOR A to permit a drive -up ATM and other site DRIVE -UP ATM AND OTHER SITE improvements for Success National Bank, 630 IMPROVEMENTS, SUCCESS NATIONAL Waukegan Road. Second Reading. BANK, 630 WAUKEGAN ROAD Trustee Seidman made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) RECUSE: Heuberger (1) OLD BUSINESS ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code to RE MANDATORY SEAT BELT REQUIREMENT list failure to wear a seat belt as a primary offense. First Reading. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH FIRST NATIONAL BANK OF CHICAGO RE PURCHASE OF THEIR PROPERTY AT 745 AND 757 DEERFIELD ROAD is constructed. A contract has been negotiated for purchase of the First National Bark of Chicago property at 745 and 757 Deerfield Road. The purchase price is $1,700,000. The closing date is May 15. A transition lease will be in effect until the new bank facility Trustee Swartz made a motion to authorize Mayor Forrest to sign the Sale and Purchase Agreement with the First National Bank of Chicago for $1,700,000. Trustee Seidman seconded the motion. Joe Morrison and Attorney Leonard Rosenberg were in attendance to answer questions from the Board. After a brief discussion of the contract the motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None ( 0 ) EXTENSION OF DEADLINE FOR Mayor Forrest reported that, with the PURCHASE OF PROPERTIES IN THE purchase of the bank properties, the Village SOUTHWEST QUADRANT is announcing that it clearly intends to proceed with this project. Also, CRM has extended until March 27 the previous deadline of March 15 for the Village to have initiated the acquisition of properties in the southwest quadrant. NEW BUSINESS ACCEPTANCE OF PROPOSAL FROM CIORBA As part of the southwest and southeast GROUP FOR ENGINEERING SERVICES FOR quadrant redevelopment, a study is required ALIGNMENT AND INTERSECTION DESIGN for a modified Waukegan Road entrance to the STUDY, DOWNTOWN REDEVELOPMENT proposed southwest quadrant shopping center and relocating the entrance to the southeast quadrant to the area south of First Midwest Bank. In addition, the proposed study will review the future shopping center entrance on Deerfield Road and its impact on the existing business entrances on the north side. Ciorba Group was 3 requested to submit a proposal to complete the study. They propose to provide this service for a fee not to exceed $14,200. Staff recommends that the Board accept the Ciorba Group proposal. After discussion Trustee Swartz made a motion to accept the Ciorba Group proposal in an amount not to exceed $14,200. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR WE -GO Twelve sealed bids were received for the TRAIL WATER MAIN IMPROVEMENTS We -Go Trail Water Main Replacement Contract. Staff concurs with the recommendation of the Village's consultant Strand Associates that the contract be awarded to low bidder Dominic Fiordirosa in the amount of $193,050. The budgeted amount for the work was $192,000. Trustee Seidman made a motion to award the contract to Dominic Fiordirosa in an amount not to exceed $193,050. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ACCEPTANCE OF PROPOSAL FOR The We -Go Trail water main replacement is a ENGINEERING FIELD SERVICES FOR complex project with underground conflicts WE -GO TRAIL WATER MAIN IMPROVEMENTS and a limited work area. Strand Associates Inc. completed the project surveying and design. They have proposed to perform the engineering field services during construction for an amount not to exceed $17,900. Staff recommends that the Board accept the Strand Associates proposal in an amount not to exceed $17,900. After discussion Trustee Seidman made a motion to accept the Strand Associates proposal in an amount not to exceed $17,900. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION OAKMONT TRAFFIC SIGNAL Barbara Little reported that the traffic signal at Waukegan and Oakmont should be functional within the next two weeks. BUSINESS OWNERS CONTACTED BY MALK Trustee Heuberger reported that in response to his invitation to southwest quadrant business owners that he be notified if they are not contacted by Mr. Malk to discuss lease opportunities in the new development, he has received only two calls. Those two individuals have now been contacted by Mr. Malk. EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss land acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) 4 EXECUTIVE SESSION II Mayor Forrest commented that an Executive Session will also be required on Monday, March 23, after the Budget Meeting. Trustee Swartz made a motion to go into Executive Session on March 23 after the Budget Meeting. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Swanson seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:05 P.M. ATTEST: Village Clerk ED APPROVED: Mayor 5 1 n 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress IZenort .March 16. 1998 98 Southwest Quadrant: > Offers have been extended to property owners as we continue to assemble parcels for this. 18 acre development. Every effort is being made to negotiate settlements instead of :6lincy for condemnation. To date, the following businesses are planning to come back into the development: First Chicago Walgreens Flowers For All Seasons Lill's Do Fashion Hallmark Coldwell/Kahn/Prudential Realtors Michael Thomas Hair Salon Several more are expected. > The contract with First Chicago for their properties on Deerfield Road is on tonight's agenda. The Village is purchasing 745 Deerfield Road (the bank) and 747 Deerfield Road (ReMax) for $1.7 million. First Chicago will remain in the existing facility until the r new building is constructed. Highland Park Hospital has signed a lease commitment letter for 20,000 sq. ft.. Drs. May, Manning, Lakemaker, Szyman, Winer and Solmor will occupy space in the new office building. > Noble & Associates has completed a Phase I Environmental Study of the properties to be acquired. > Efforts continue with the planning firm, The Lakota Group, to create a more landscaped, pedestrian friendly site plan. Changes will be proposed as part of the Final Plan. > Staff is reviewing the Preliminary Official Statement for the proposed Bond Sale. An initial sale of $17 million in General Obligations Bonds is scheduled for Board action on April 6th. 'Southeast Quadrant: The Village is announcing this evening the format and schedule for redeveloping the southeast quadrant of the Village Center: Task Force: Trustee Rosenthal (Chair), Trustee Ehlers, Gail Gussis (Plan Commission), Richard Kamerman (Plan Commission), Michael LeTourneau (VCDC), Alan Gax:field (VCDC), Joan Reed (VCDC). On Tuesday, March 24th at 7:00 P.M., John LaMotte, of the Lakota Group planning f rru, Nvill conduct a workshop at the Village Hall to establish goals and objectiNes in redeveloping the southeast corner of Deerfield and Waukegan Roads. In addition to the Village Board, Plan Commission and Village Center Development Commission. 20 -25 residents will be invited to participate. For practical reasons, the workshop must be limited to 50 people. Anyone interested should contact the Village Manager's office. If more than 25 express interest, we will select as good a cross- section of the community as possible. At the March 24th workshop, John LaMotte will facilitate discussion on the guidelines that should be included in a Request For Proposal (RFP) for that quadrant. The lneup will be divided into five sub - groups with a member of the task force assigned to each group. The recommendations from the workshop will be forwarded to the Villa?e hoard for considerations as part of the RFP which will be on their April 6th agenda. The RFP will then be mailed to prospective developers by April 10th. Proposals will be due in the Village Manager's office by May 8th. The task force wiil review proposals and interview developers over the next month. On Monday, June 8th, the two finalists will summarize their proposals at a public meeting to which the workshop participants will be specifically invited. After concluding the public meeting, the task force will make its decision. Their report and recommendation will be presented to the Village Board on June 15th. This schedule will provide the summer months for the normal land use review process to be conducted by the Plan Commission and VCDC. With Board action on the Final Plan expected by late summer or early fall, the developer will be able to begin construction well in advance of winter. South Commons: > Staff discussions continue with James Companies on several engineering issues including stormwater management and the extension of Robert York Avenue into Coromandel. > A public hearing on the James Companies' proposed site plan will be held y the Plan Commission on April 9th at 8:00 P.M. 1 1 1