03/16/1998March 16, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, March 16, 1998, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES
Trustee Seidman
made a motion,
seconded by
Trustee Swartz,
to approve the
minutes of the
previous meeting. Trustee
Rosenthal commented that
on Page 3, the
section
regarding Northwoods Subdivision should be changed
to say that the
moratorium is
on requests for subdivision
or resubdivision. A motion
to pass the
minutes as
amended passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the Bills and
Payroll. The motion passed by the - following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
TREASURER'S REPORT Mr. Valentine presented highlights from the
February Treasurer's Report. February sales -
tax receipts are down 7% from February of last year, and the twelve month total
is down by 4 %. Other revenues are performing as projected. As of February 28,
1998, 106% of cash was invested at an average interest rate of 5.75% which
compares with an average rate of 5.19`'s for the 90 -day Treasury Bill.
UPDATE ON VISION 2000 Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant, and South Commons.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the
DEPARTMENT OF COMMUNITY DEVELOPMENT Report on Departmental Objectives for the
Department of Community Development. Mrs.
Houpt reported that:
• Staff has been working on the development of Zoning Ordinance amendments
pertaining to home occupations and to wireless telecommunications facilities.
• Preparatory activities are underway for the U. S. census coming up in the-year
2000.
• Flood Insurance Rate Maps became effective in September. Staff has assembled
a list of properties which appear to all or partially in the Floodway. A
mailing will be going out to all properties which appear to be affected by the
new map.
• In the past calendar year the department has issued more building permits than
during any other year in Deerfield's history.
• Coromandel is nearing completion. Work has finally begun on What's Cooking
Restaurant. Shops of Deerfield is progressing quickly.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR THE February 12 to consider the request of Kinder
ESTABLISHMENT OF A CHILD CARE Care Learning Center and Lake Cook Plaza for
FACILITY AT 495 LAKE COOK ROAD AND a Special Use to permit the establishment of
A TEXT AMENDMENT TO THE ZONING a child care facility at 495 Lake Cook Road
ORDINANCE FOR A.CHILD CARE FACILITY and a text amendment to the Zoning Ordinance
IN THE C -2 OUTLYING COMMERCIAL to permit a child care facility in the C -2
DISTRICT, KINDERCARE LEARNING Outlying Commercial District. By a vote of
CENTER /LAKE COOK PLAZA 4 -0 the Plan Commission recommended that a
text amendment be made to the Zoning
Ordinance to allow a child care facility as a Special Use in the C -2 Outlying
Commercial District. The Plan Commission also recommended by a vote of 4 -0 that
the petitioners be granted a Special Use to permit the operation of the proposed
business.
Trustee Seidman made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Swartz seconded the motion.
Architect Michael Aragona, KinderCare owner
Scott Davidson, and Lake Cook Plaza representative Don Parker were in attendance
to respond to questions from the Board.
Trustee Heuberger expressed concern that this
is a non sales tax producing use in a shopping center that already contains a
number of non sales tax producing businesses. Trustee Rosenthal responded that
it is a good service use and will tie in well with other businesses which are tax
producing. Mr. Parker agreed with Trustee Rosenthal and added that this use will
also work well with the new train station. After further discussion, the motion
passed, with all voting in favor of it with the exception of Trustee Heuberger.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR RESUB- February 12 to consider the request of Mr.
DIVISION OF PROPERTY AT 814 SPRUCE and Mrs. Frank Zellet for resubdivision of
STREET, ZELLET their property at 814 Spruce Street. No
variations are being requested. The proposed
resubdivision will create two lots of equal size. The existing house and garage
at the northern end of the property are to remain. By a vote of 4 -0 the Plan
Commission voted to approve the petitioners' request for a preliminary plat of
resubdivision.
Trustee Seidman made a motion to accept the.
Report and Recommendation of the Plan Commission. Trustee Heuberger seconded the
motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting
COMMISSON RE REQUEST FOR APPROVAL on February 16 to consider a request by
OF A MODIFICATION OF A PUD, PARKWAY Parkway North Center /Carr America for a
NORTH CENTER /CARR AMERICA modification of a Planned Unit Development at
the Parkway North Center. At that meeting
the Plan Commission determined that the proposed changes are insubstantial and
that a public hearing is not necessary. By a vote of 4 -0 the Plan Commission
voted to recommend that the petitioners' request for a modification of a Planned
Unit Development be approved.
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Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission. Trustee Swartz seconded the
motion. After discussion, the motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -98 -11 AUTHORIZING AN An ordinance amending an existing Special Use
AMENDMENT TO A SPECIAL USE FOR A to permit a drive -up ATM and other site
DRIVE -UP ATM AND OTHER SITE improvements for Success National Bank, 630
IMPROVEMENTS, SUCCESS NATIONAL Waukegan Road. Second Reading.
BANK, 630 WAUKEGAN ROAD
Trustee Seidman made a motion to adopt the
ordinance. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
RECUSE: Heuberger (1)
OLD BUSINESS
ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code to
RE MANDATORY SEAT BELT REQUIREMENT list failure to wear a seat belt as a primary
offense. First Reading.
AUTHORIZATION FOR MAYOR TO SIGN
AGREEMENT WITH FIRST NATIONAL BANK
OF CHICAGO RE PURCHASE OF THEIR
PROPERTY AT 745 AND 757 DEERFIELD
ROAD
is constructed.
A contract has been negotiated for purchase
of the First National Bark of Chicago
property at 745 and 757 Deerfield Road.
The purchase price is $1,700,000. The
closing date is May 15. A transition lease
will be in effect until the new bank facility
Trustee Swartz made a motion to authorize
Mayor Forrest to sign the Sale and Purchase Agreement with the First National
Bank of Chicago for $1,700,000. Trustee Seidman seconded the motion.
Joe Morrison and Attorney Leonard Rosenberg
were in attendance to answer questions from the Board. After a brief discussion
of the contract the motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None ( 0 )
EXTENSION OF DEADLINE FOR Mayor Forrest reported that, with the
PURCHASE OF PROPERTIES IN THE purchase of the bank properties, the Village
SOUTHWEST QUADRANT is announcing that it clearly intends to
proceed with this project. Also, CRM has
extended until March 27 the previous deadline of March 15 for the Village to have
initiated the acquisition of properties in the southwest quadrant.
NEW BUSINESS
ACCEPTANCE OF PROPOSAL FROM CIORBA As part of the southwest and southeast
GROUP FOR ENGINEERING SERVICES FOR quadrant redevelopment, a study is required
ALIGNMENT AND INTERSECTION DESIGN for a modified Waukegan Road entrance to the
STUDY, DOWNTOWN REDEVELOPMENT proposed southwest quadrant shopping center
and relocating the entrance to the southeast
quadrant to the area south of First Midwest Bank. In addition, the proposed
study will review the future shopping center entrance on Deerfield Road and its
impact on the existing business entrances on the north side. Ciorba Group was
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requested to submit a proposal to complete the study. They propose to provide
this service for a fee not to exceed $14,200. Staff recommends that the Board
accept the Ciorba Group proposal.
After discussion Trustee Swartz made a motion
to accept the Ciorba Group proposal in an amount not to exceed $14,200. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR WE -GO Twelve sealed bids were received for the
TRAIL WATER MAIN IMPROVEMENTS We -Go Trail Water Main Replacement Contract.
Staff concurs with the recommendation of the
Village's consultant Strand Associates that the contract be awarded to low bidder
Dominic Fiordirosa in the amount of $193,050. The budgeted amount for the work
was $192,000.
Trustee Seidman made a motion to award the
contract to Dominic Fiordirosa in an amount not to exceed $193,050. Trustee
Swartz seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ACCEPTANCE OF PROPOSAL FOR The We -Go Trail water main replacement is a
ENGINEERING FIELD SERVICES FOR complex project with underground conflicts
WE -GO TRAIL WATER MAIN IMPROVEMENTS and a limited work area. Strand Associates
Inc. completed the project surveying and
design. They have proposed to perform the engineering field services during
construction for an amount not to exceed $17,900. Staff recommends that the
Board accept the Strand Associates proposal in an amount not to exceed $17,900.
After discussion Trustee Seidman made a
motion to accept the Strand Associates proposal in an amount not to exceed
$17,900. Trustee Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION
OAKMONT TRAFFIC SIGNAL Barbara Little reported that the traffic
signal at Waukegan and Oakmont should be
functional within the next two weeks.
BUSINESS OWNERS CONTACTED BY MALK Trustee Heuberger reported that in response
to his invitation to southwest quadrant
business owners that he be notified if they are not contacted by Mr. Malk to
discuss lease opportunities in the new development, he has received only two
calls. Those two individuals have now been contacted by Mr. Malk.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Swartz so moved. Trustee Seidman seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
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EXECUTIVE SESSION II Mayor Forrest commented that an Executive
Session will also be required on Monday,
March 23, after the Budget Meeting. Trustee Swartz made a motion to go into
Executive Session on March 23 after the Budget Meeting. Trustee Seidman seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Seidman made a motion to adjourn the
meeting. Trustee Swanson seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:05 P.M.
ATTEST:
Village Clerk ED
APPROVED:
Mayor
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress IZenort .March 16. 1998
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Southwest Quadrant:
> Offers have been extended to property owners as we continue to assemble parcels for this.
18 acre development. Every effort is being made to negotiate settlements instead of :6lincy
for condemnation. To date, the following businesses are planning to come back into the
development:
First Chicago
Walgreens
Flowers For All Seasons
Lill's Do Fashion
Hallmark
Coldwell/Kahn/Prudential Realtors
Michael Thomas Hair Salon
Several more are expected.
> The contract with First Chicago for their properties on Deerfield Road is on tonight's
agenda. The Village is purchasing 745 Deerfield Road (the bank) and 747 Deerfield Road
(ReMax) for $1.7 million. First Chicago will remain in the existing facility until the r
new building is constructed.
Highland Park Hospital has signed a lease commitment letter for 20,000 sq. ft.. Drs.
May, Manning, Lakemaker, Szyman, Winer and Solmor will occupy space in the new
office building.
> Noble & Associates has completed a Phase I Environmental Study of the properties to be
acquired.
> Efforts continue with the planning firm, The Lakota Group, to create a more landscaped,
pedestrian friendly site plan. Changes will be proposed as part of the Final Plan.
> Staff is reviewing the Preliminary Official Statement for the proposed Bond Sale. An
initial sale of $17 million in General Obligations Bonds is scheduled for Board action on
April 6th.
'Southeast Quadrant:
The Village is announcing this evening the format and schedule for redeveloping the
southeast quadrant of the Village Center:
Task Force: Trustee Rosenthal (Chair), Trustee Ehlers, Gail Gussis (Plan Commission),
Richard Kamerman (Plan Commission), Michael LeTourneau (VCDC), Alan Gax:field
(VCDC), Joan Reed (VCDC).
On Tuesday, March 24th at 7:00 P.M., John LaMotte, of the Lakota Group planning f rru,
Nvill conduct a workshop at the Village Hall to establish goals and objectiNes in
redeveloping the southeast corner of Deerfield and Waukegan Roads. In addition to the
Village Board, Plan Commission and Village Center Development Commission. 20 -25
residents will be invited to participate. For practical reasons, the workshop must be
limited to 50 people. Anyone interested should contact the Village Manager's office. If
more than 25 express interest, we will select as good a cross- section of the community as
possible.
At the March 24th workshop, John LaMotte will facilitate discussion on the guidelines
that should be included in a Request For Proposal (RFP) for that quadrant. The lneup
will be divided into five sub - groups with a member of the task force assigned to each
group.
The recommendations from the workshop will be forwarded to the Villa?e hoard for
considerations as part of the RFP which will be on their April 6th agenda. The RFP will
then be mailed to prospective developers by April 10th.
Proposals will be due in the Village Manager's office by May 8th. The task force wiil
review proposals and interview developers over the next month. On Monday, June 8th,
the two finalists will summarize their proposals at a public meeting to which the
workshop participants will be specifically invited. After concluding the public meeting,
the task force will make its decision. Their report and recommendation will be presented
to the Village Board on June 15th.
This schedule will provide the summer months for the normal land use review process to
be conducted by the Plan Commission and VCDC. With Board action on the Final Plan
expected by late summer or early fall, the developer will be able to begin construction
well in advance of winter.
South Commons:
> Staff discussions continue with James Companies on several engineering issues including
stormwater management and the extension of Robert York Avenue into Coromandel.
> A public hearing on the James Companies' proposed site plan will be held y the Plan
Commission on April 9th at 8:00 P.M.
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