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03/02/1998March 2, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 2, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Absent: Michael Swartz and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve the minutes of the meetings of February 9 and February 17. Trustee Rosenthal commented that the first line of the second page of the February 9 minutes should be amended to clarify that the increase in property taxes refers to property taxes in the Village Center. A motion to pass the minutes as amended passed unanimously. UPDATE ON VISION 2000 Mayor Forrest gave a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. REPORTS REPORT FROM POLICE DEPARTMENT RE State law and Village ordinance currently AMENDMENT TO MANDATORY SEAT BELT list failure to wear a•seat belt as a ORDINANCE secondary offense. At the request of the State, and as it has been proved that wearing a seat belt reduces the number of injuries and the seriousness of injuries when a traffic collision occurs, Chief Anderson requested that the Village Board consider making failure to wear a seat belt a primary offense. Chief Anderson's goal is to raise the compliance rate for seat belt usage from the current 80% to 90 %. He added that the Police Department would focus on education prior to initiating enforcement. Upon questioning from trustees, Chief Anderson reported that usage would be required for both front and back seat passengers and that certain vehicles, such as busses and motorcycles would be exempt. It was discussed and decided that taxicabs would not be exempt. Chief Anderson explained that a passenger not wearing a seat belt, rather than the driver, would be cited. Trustee Heuberger commented that the Village already has 80% seat belt compliance and has no high speed zones. He is concerned that residents will be critical of this new requirement. After further discussion, Trustee Seidman made a motion, seconded by Trustee Ehlers, to accept the Police Department Report and to direct the Village Attorney to prepare an ordinance. The motion passed, with all trustees voting for it with the exception of Trustee Heuberger. Trustee Rosenthal made a motion, seconded by Trustee Heuberger, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ORDINANCE AUTHORIZING AMENDMENT TO An ordinance amending an existing special use SPECIAL USE FOR A DRIVE -UP ATM AND to permit a drive -up ATM and other site OTHER SITE IMPROVEMENTS, SUCCESS improvements for Success National Bank, 630 NATIONAL BANK, 630 WAUKEGAN ROAD Waukegan Road. First Reading. Trustee Heuberger noted that he is recused from this matter. ORDINANCE 0 -98 -10 PROVIDING FOR FILING OF ANNUAL BUDGET An ordinance providing for the filing of the 1998 -1999 Annual Budget. First Reading. Trustee Rosenthal moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Rosenthal moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: ATES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) Mayor Forrest commented that the tentative budget will be available for public inspection beginning March 12. NEW BUSINESS ANALYSIS AND AWARD OF BID FOR 1998 Three sealed bids were received for the 1998 SIDEWALK AND CURB REPLACEMENT Sidewalk and Curb Replacement Program. It is PROGRAM the recommendation of the Director of Public Works and Engineering that the contract be awarded to Schroeder & Schroeder (low bidder) at the unit price of $2.53 /square foot for sidewalk and $11.45 /lineal foot for curb. The unit price for both sidewalk and curb is lower than last year. Barbara Little reported that Schroeder & Schroeder was awarded the contract last year and did excellent work. Trustee Seidman made a motion to award the bid to Schroeder & Schroeder at the unit price of $2.53 /square foot for sidewalk and $11.45 /lineal foot for curb. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) 2 1 1 CONSENT AGENDA Trustee Heuberger suggested that the items on the Consent Agenda be considered separately. ORDINANCE 0 -98 -09 GRANTING REAR An ordinance granting a rear yard variation YARD VARIATION, MARTIN J. CLARK, to Martin J. Clark for the property located 1478 BERKLEY ROAD at 1478 Berkley Road. The variation allows the continued construction of a new residence which encroaches into the required rear yard. Second Reading. Trustee Rosenthal made a motion, seconded by Trustee Heuberger, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ORDINANCE AUTHORIZING AMENDMENT TO An ordinance amending an existing special use SPECIAL USE FOR A DRIVE -UP ATM AND to permit a drive -up ATM and other site OTHER SITE IMPROVEMENTS, SUCCESS improvements for Success National Bank, 630 NATIONAL BANK, 630 WAUKEGAN ROAD Waukegan Road. First Reading. Trustee Heuberger noted that he is recused from this matter. ORDINANCE 0 -98 -10 PROVIDING FOR FILING OF ANNUAL BUDGET An ordinance providing for the filing of the 1998 -1999 Annual Budget. First Reading. Trustee Rosenthal moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Rosenthal moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: ATES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) Mayor Forrest commented that the tentative budget will be available for public inspection beginning March 12. NEW BUSINESS ANALYSIS AND AWARD OF BID FOR 1998 Three sealed bids were received for the 1998 SIDEWALK AND CURB REPLACEMENT Sidewalk and Curb Replacement Program. It is PROGRAM the recommendation of the Director of Public Works and Engineering that the contract be awarded to Schroeder & Schroeder (low bidder) at the unit price of $2.53 /square foot for sidewalk and $11.45 /lineal foot for curb. The unit price for both sidewalk and curb is lower than last year. Barbara Little reported that Schroeder & Schroeder was awarded the contract last year and did excellent work. Trustee Seidman made a motion to award the bid to Schroeder & Schroeder at the unit price of $2.53 /square foot for sidewalk and $11.45 /lineal foot for curb. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) 2 1 1 1 � � PTgrTTGGTnW RESOLUTION R -98 -07 RE TRANSFER OF FUNDS FROM TIF I TO TIF II Tax Incremental Financing District resolution transferring $1,800,000 moved. Trustee Heuberger seconded The Board has declared a surplus of funds in Tax Incremental Financing District I. By law, the Village may transfer the surplus to II. Staff recommends that the Board pass a from TIF I to TIF II. Trustee Seidman so the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) EXECUTIVE SESSION Mayor Forrest commented that the Board needs to go into Executive Session to discuss land acquisition. Trustee Seidman so moved. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:27 P.M. APPROVED: ATTEST: - 'A� a V5�1 - Village Clerk 1 3 Mayor RESOLUTION 0 -98 -06 RE MORATORIUM Mayor Forrest requested that the Board pass ON REQUESTS FOR SUBDIVISION AND a resolution declaring a six month (maximum) RESUBDIVISION IN NORTHWOODS moratorium on requests for subdivision or resubdivision in the Northwoods subdivision while the Plan Commission studies the possibility of a special zoning classification for that area. Trustee Rosenthal so moved. Trustee Ehlers seconded the motion. The motion passed unanimously. RESOLUTION R -98 -07 RE TRANSFER OF FUNDS FROM TIF I TO TIF II Tax Incremental Financing District resolution transferring $1,800,000 moved. Trustee Heuberger seconded The Board has declared a surplus of funds in Tax Incremental Financing District I. By law, the Village may transfer the surplus to II. Staff recommends that the Board pass a from TIF I to TIF II. Trustee Seidman so the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) EXECUTIVE SESSION Mayor Forrest commented that the Board needs to go into Executive Session to discuss land acquisition. Trustee Seidman so moved. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:27 P.M. APPROVED: ATTEST: - 'A� a V5�1 - Village Clerk 1 3 Mayor VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report March 2. 199:3 Southwest Quadrant: > Discussions are underway with property owners on the acquisition of the parcels needed for this 18 acre development. Letters have also been sent to each tenant in the Commons Shopping Center regarding their leases. > Rumor has it that Walgreens will be closing shortly. Untrue! Walgreens will remain open in their present location until their new free - standing building is completed. > The Village is reviewing a draft Sale and Purchase Agreement with First Chicago which will also operate out of their current facility until their new building is ready at the corner of Deerfield and Waukegan Roads. > Highland Park Hospital has signed a lease commitment for 20,000 sq. ft. of the 55,000 sq. ft. office building. A number of local doctors now operating in the quadrant are part of this arrangement. > The Village is continuing to work with the Chamber of Commerce on an inventory of available space in Deerfield. A meeting was also held with the Director of the Lake County Economic Development Corporation to see how that agency may be of assistance. ,_%_ > An engineering consultant (Ciorba Group) has been retained to begin work on the new signalized intersections planned for both Deerfield and Waukegan Roads. > John LaiMotte, of the planning firm Lakota Group, is reviewing specific features of the CRM site plan. He will have recommendations on improvements to parking and landscaping prior to the Plan Commission and Village Board consideration of the Final Plan. South Commons (10 acre multi - family development south of Osterman and east of the railroad tracks): > A Plan Commission public hearing on the James Companies' proposed site plan will be held on Thursday, April 9th at 8:00 P.M. > Final engineering work is underway on the extension of Robert York Avenue into thy: Coromandel development. The road is to be constructed this summer. i 1 1 1 1 Southeast Quadrant: > Staff is preparing a request for proposal to invite developers to submit credentials and a plan for redeveloping the southeast quadrant of the Village Center. The RFQ will be approved by the Village Board at a regular meeting before it is distributed. i It is expected that an ordinance approving a $21 million General Obligation Bond sale will be on the April 6th Village Board agenda. This funding will apply to our overall plans for downtown revitalization which we refer to as Vision 2000.