02/02/1998February 2, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield
was called to order by Mayor Forrest in the Council Chamber of the Village Hall
on Monday, February 2, 1998, at 8:00 P.M. The Clerk called the roll and
announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Edwin B.'Seidman
Vernon E. Swanson
Michael Swartz
Absent: Harriet E. Rosenthal
and that a quorum was present and in attendance. Also present were Attorney
Sheila Quinn and Village Manager Robert Franz.
Mayor Forrest announced that final action
will not be taken at this meeting on the final draft of the Redevelopment
Agreement between the Village and CRM Properties for the southwest quadrant of
the Village Center. The Redevelopment Agreement will be presented, and the
Village Attorney will summarize it. The meeting will then be adjourned to
Monday, February 9, and action will be taken at that time.
APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the minutes of the
previous meeting. Trustees made several changes to the section on the
redevelopment of the southwest quadrant of the Village Center. A motion to
approve the minutes as amended passed unanimously.
PRESENTATION OF 25 YEAR EMPLOYEE Mayor Forrest recognized three employees
SERVICE AWARDS for each having attained twenty -five years of
Jackson is a records clerk in
telecommunicator in the Police
Works and Engineering.
employment with the Village. Patricia
the Police Department, Sherry Wood is a 9 -1 -1
Department, and James Soyka is Head of Public
REPORT ON DEPARTMENTAL OBJECTIVES, James Soyka presented highlights from the
PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public
Works and Engineering. Mr. Soyka reported
that:
• The Public Works Department has had no employment turnover in the past year.
The five foremen and the Public Works Superintendent each have over twenty -
five years of service with the Village.
• The Public Works Department, with a budget of'about $6,000,000, accounts for
about 1/3 of the Village budget. Of this, about $1,000,000 per year is spent
to purchase water.
• The Street Department is working on schedule and within budget even though
there have been an above average number of days when salt spreading on
slippery streets was needed. Completion of the salt storage building has
tripled the storage capacity of salt.
• The Sewer Department responded to 344 service calls during 1997.
• The Wastewater Reclamation facility meets all EPA discharge requirements.
Next to labor, electricity is the largest expense at the facility, and the
coming budget will recommend a study to investigate technology which could
reduce long term electrical consumption.
• Water improvement studies are now under way on how to provide the Village with
an additional 3,000,000 gallons of water per day.
• The traffic signals at Waukegan /Kates and.at Waukegan /Oakmont should be
operational by mid - March, and the traffic signal at Kipling /Kenton /Deerfield:
should be functioning later this month.
• Modifications to Reservoirs 27 and 29A have been completed.
• The Deerfield Road train station improvements are in process, with the station
scheduled to reopen in June.
• The Engineering Department is working with Metra regarding improvements to the
railroad crossings at Osterman Avenue and at Greenwood Avenue. IDOT funding
is being pursued. An improved pedestrian crossing at Osterman Avenue is also
being considered.
Mayor Forrest asked about the replacement of
Streetscape trees with more salt tolerant varieties. Trustee Heuberger inquired
about the extent to which the Public Works Department is computerized and about
steps the department*is taking to be sure its computer system is ready for any
problems associated with the year 2000. Trustee Seidman complimented the Public
Works Department for its excellent job with snow removal.
REPORTS
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR REAR YARD VARIATION, hearing on January 6, 1998, to consider the
MARTIN J. CLARK, 1478 BERKLEY ROAD request of Martin J. Clark for a variation
for the property located at 1478 Berkley
Court. The variation would allow the continued construction of a new residence
which encroaches into the required rear yard by 2.97' on the northwest corner and
by 7.07' at the southwest corner. Due to a staff error, the plans submitted by
Mr. Clark had been approved, even though they did not meet zoning code
requirements for rear yard setback. By a vote of 5 -0, the Board of Zoning
Appeals recommended that the petitioner's request for a variation be granted.
After discussion, Trustee Seidman made a
motion to accept the report and recommendation of the BZA and to direct the
Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion.
The motion passed unanimously.
ORDINANCE 0 -98 -05 VACATING
PORTIONS OF DEERLAKE ROAD
Associates, developers of
square foot area is to be
parking spaces.
CONSENT AGENDA
An ordinance vacating a portion of the south-
east portion of Deerlake Road. First
Reading.
Attorney Mark Nora, representing Deerlake
the Home Depot / Metra project, reported that the 10,619
included in the parking field and used to create 52
After discussion, Trustee Seidman made a
motion for a waiver of the rules to permit the ordinance to be voted on at First
Reading. Trustee Swartz seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Seidman, Swanson, Swartz (4)
NAYS: None (0)
RECUSED: Heuberger (1)
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DISCUSSION RE MODIFICATIONS
METRA /HOME DEPOT SITE PLAN
turn lanes to one left turn
relocation of the sidewalk
Lake Cook and Deerlake, and
and right turn traffic.
TO Changes to the Metra /Home Depot site plan
_ include a change in the location of the Kiss
And Ride'area, a change from dual left hand
land for westbound traffic onto Lake Cook Road,
Erom the southeast corner to the southwest corner of
elimination of the painted island to separate through
Trustee Swartz made a motion to approve the
proposed changes to the Metra /Home Depot site as the modifications are in
substantial compliance with the Final Site Plan. Trustee Seidman seconded the
motion. The motion passed, with all voting trustees voting in favor of it
(Trustee Heuberger recused).
OLD BUSINESS
ORDINANCE 0 -98 -06 RE 1997
ISSUE TAX ABATEMENT
abatement is $221,968.75.
Ordinance. Trustee Heube
following vote:
BOND An ordinance approving the abatement of
the property tax levy for the 1997 General
Obligation Bond Issue. The amount of the
Second Reading.
Trustee Seidman made a motion to adopt the
rger seconded the motion. The motion passed by the
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
NEW BUSINESS
DISCUSSION RE FINAL DRAFT OF Attorney Quinn outlined the responsibilities
REDEVELOPMENT AGREEMENT BETWEEN THE of the developer and the Village as set forth
VILLAGE AND CRM PROPERTIES RE in the Redevelopment Agreement. Mayor
SOUTHWEST QUADRANT OF VILLAGE Forrest again stated, as he had at the
CENTER beginning of the meeting, that no final
action is being taken at this meeting. The
meeting will be adjourned to Monday, February 9, at 8:00 P.M.
nTQf TTCCTnM
DISCUSSION OF VANDALISM AT SHEPARD
JUNIOR HIGH SCHOOL
steps taken by the Police Department
estimated at $150,000 - $200,000.
Chief Anderson reported on the vandalism that
took place at Shepard Junior High School on
the morning of Sunday, February 1 and on
to solve the crime. Damage at the school is
RELEASE OF EXECUTIVE SESSION Under the Illinois Open Meeting Act, the
MINUTES Village is required to review Executive
if the need to
public review.
4, October 20,
that are still
Session minutes for the preceding year and,
keep them confidential no longer exists, they must be released for
Mr. Franz recommended that the minutes for the meetings of August
and November 17 be released. The other meetings concern matters
pending.
minutes of the three meetings.
passed by the following vote:
Trustee Swartz made a motion to release the
Trustee Ehlers seconded the motion. The motion
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AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
EXECUTIVE SESSION Trustee Heuberger made a motion, seconded by
by Trustee Ehlers to go into Executive
Session. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ADJOURNMENT Trustee Swartz made a motion to adjourn to
February 9 at 8:00 P.M. Trustee Ehlers
seconded the motion. The motion passed unanimously. The meeting was adjourned
at 8:40 P.M.
ATTEST:
ZOY06;t A C�
Village Clerk
APPROVED:
Mayor
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