Loading...
02/02/1998February 2, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, February 2, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Edwin B.'Seidman Vernon E. Swanson Michael Swartz Absent: Harriet E. Rosenthal and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. Mayor Forrest announced that final action will not be taken at this meeting on the final draft of the Redevelopment Agreement between the Village and CRM Properties for the southwest quadrant of the Village Center. The Redevelopment Agreement will be presented, and the Village Attorney will summarize it. The meeting will then be adjourned to Monday, February 9, and action will be taken at that time. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustees made several changes to the section on the redevelopment of the southwest quadrant of the Village Center. A motion to approve the minutes as amended passed unanimously. PRESENTATION OF 25 YEAR EMPLOYEE Mayor Forrest recognized three employees SERVICE AWARDS for each having attained twenty -five years of Jackson is a records clerk in telecommunicator in the Police Works and Engineering. employment with the Village. Patricia the Police Department, Sherry Wood is a 9 -1 -1 Department, and James Soyka is Head of Public REPORT ON DEPARTMENTAL OBJECTIVES, James Soyka presented highlights from the PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public Works and Engineering. Mr. Soyka reported that: • The Public Works Department has had no employment turnover in the past year. The five foremen and the Public Works Superintendent each have over twenty - five years of service with the Village. • The Public Works Department, with a budget of'about $6,000,000, accounts for about 1/3 of the Village budget. Of this, about $1,000,000 per year is spent to purchase water. • The Street Department is working on schedule and within budget even though there have been an above average number of days when salt spreading on slippery streets was needed. Completion of the salt storage building has tripled the storage capacity of salt. • The Sewer Department responded to 344 service calls during 1997. • The Wastewater Reclamation facility meets all EPA discharge requirements. Next to labor, electricity is the largest expense at the facility, and the coming budget will recommend a study to investigate technology which could reduce long term electrical consumption. • Water improvement studies are now under way on how to provide the Village with an additional 3,000,000 gallons of water per day. • The traffic signals at Waukegan /Kates and.at Waukegan /Oakmont should be operational by mid - March, and the traffic signal at Kipling /Kenton /Deerfield: should be functioning later this month. • Modifications to Reservoirs 27 and 29A have been completed. • The Deerfield Road train station improvements are in process, with the station scheduled to reopen in June. • The Engineering Department is working with Metra regarding improvements to the railroad crossings at Osterman Avenue and at Greenwood Avenue. IDOT funding is being pursued. An improved pedestrian crossing at Osterman Avenue is also being considered. Mayor Forrest asked about the replacement of Streetscape trees with more salt tolerant varieties. Trustee Heuberger inquired about the extent to which the Public Works Department is computerized and about steps the department*is taking to be sure its computer system is ready for any problems associated with the year 2000. Trustee Seidman complimented the Public Works Department for its excellent job with snow removal. REPORTS REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public RE REQUEST FOR REAR YARD VARIATION, hearing on January 6, 1998, to consider the MARTIN J. CLARK, 1478 BERKLEY ROAD request of Martin J. Clark for a variation for the property located at 1478 Berkley Court. The variation would allow the continued construction of a new residence which encroaches into the required rear yard by 2.97' on the northwest corner and by 7.07' at the southwest corner. Due to a staff error, the plans submitted by Mr. Clark had been approved, even though they did not meet zoning code requirements for rear yard setback. By a vote of 5 -0, the Board of Zoning Appeals recommended that the petitioner's request for a variation be granted. After discussion, Trustee Seidman made a motion to accept the report and recommendation of the BZA and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. ORDINANCE 0 -98 -05 VACATING PORTIONS OF DEERLAKE ROAD Associates, developers of square foot area is to be parking spaces. CONSENT AGENDA An ordinance vacating a portion of the south- east portion of Deerlake Road. First Reading. Attorney Mark Nora, representing Deerlake the Home Depot / Metra project, reported that the 10,619 included in the parking field and used to create 52 After discussion, Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Seidman, Swanson, Swartz (4) NAYS: None (0) RECUSED: Heuberger (1) 2 7 �I 1 DISCUSSION RE MODIFICATIONS METRA /HOME DEPOT SITE PLAN turn lanes to one left turn relocation of the sidewalk Lake Cook and Deerlake, and and right turn traffic. TO Changes to the Metra /Home Depot site plan _ include a change in the location of the Kiss And Ride'area, a change from dual left hand land for westbound traffic onto Lake Cook Road, Erom the southeast corner to the southwest corner of elimination of the painted island to separate through Trustee Swartz made a motion to approve the proposed changes to the Metra /Home Depot site as the modifications are in substantial compliance with the Final Site Plan. Trustee Seidman seconded the motion. The motion passed, with all voting trustees voting in favor of it (Trustee Heuberger recused). OLD BUSINESS ORDINANCE 0 -98 -06 RE 1997 ISSUE TAX ABATEMENT abatement is $221,968.75. Ordinance. Trustee Heube following vote: BOND An ordinance approving the abatement of the property tax levy for the 1997 General Obligation Bond Issue. The amount of the Second Reading. Trustee Seidman made a motion to adopt the rger seconded the motion. The motion passed by the AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS DISCUSSION RE FINAL DRAFT OF Attorney Quinn outlined the responsibilities REDEVELOPMENT AGREEMENT BETWEEN THE of the developer and the Village as set forth VILLAGE AND CRM PROPERTIES RE in the Redevelopment Agreement. Mayor SOUTHWEST QUADRANT OF VILLAGE Forrest again stated, as he had at the CENTER beginning of the meeting, that no final action is being taken at this meeting. The meeting will be adjourned to Monday, February 9, at 8:00 P.M. nTQf TTCCTnM DISCUSSION OF VANDALISM AT SHEPARD JUNIOR HIGH SCHOOL steps taken by the Police Department estimated at $150,000 - $200,000. Chief Anderson reported on the vandalism that took place at Shepard Junior High School on the morning of Sunday, February 1 and on to solve the crime. Damage at the school is RELEASE OF EXECUTIVE SESSION Under the Illinois Open Meeting Act, the MINUTES Village is required to review Executive if the need to public review. 4, October 20, that are still Session minutes for the preceding year and, keep them confidential no longer exists, they must be released for Mr. Franz recommended that the minutes for the meetings of August and November 17 be released. The other meetings concern matters pending. minutes of the three meetings. passed by the following vote: Trustee Swartz made a motion to release the Trustee Ehlers seconded the motion. The motion 3 AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) EXECUTIVE SESSION Trustee Heuberger made a motion, seconded by by Trustee Ehlers to go into Executive Session. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT Trustee Swartz made a motion to adjourn to February 9 at 8:00 P.M. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:40 P.M. ATTEST: ZOY06;t A C� Village Clerk APPROVED: Mayor 4 1