01/19/1998January 19, 1998
The regular meeting of the Board of Trustees of the Village of Deerfield
was called to order by Mayor Forrest in the Council Chamber of the Village Hall
on Monday, January 19, 1996, at 8:00 P.M. The Clerk called 'the roll and
announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Attorney
Sheila Quinn and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Rosenthal made a motion, seconded by
Trustee Swartz, to approve the minutes of the
previous meeting. The motion passed unanimously.
BILLS AND PAYROLL Trustee
Payroll.
Trustee
The motion passed by the following
Seidman made a motion, seconded by
Swartz, to approve the Bills and
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
TREASURER'S REPORT Mr. Valentine presented highlights from the
tax receipts are
are down by 5=.
1997, 100.4% of
compares with an
December Treasurer's Report. December sales
up by 6% from December 1996. For the year, sales tax receipts
.Other revenues are performing as projected. As of December 31,
cash was invested at an average interest rate of 5.84% which
average rate of 5.32% for the 90 -day Treasury Bill.
REPORTS
RESOLUTION R -98 -02 RELEASING Mayor Forrest announced that the Village will
SURPLUS FUNDS FROM THE LAKE COOK be reallocating almost $6,700,000 in surplus
ROAD•TIF DISTRICT funds to the various local taxing bodies from
the Lake Cook Road Tax Increment Financing
District. This is the 8"' consecutive year that the Village is redistributing TIF
funds. During this time approximately $18,000,000 has been distributed to Lake
County taxing districts and $28,000,000 to the districts in Cook County. As in
past years, the Village has elected to use the reallocation to abate a portion of
the 1997 tax levy. This year the rebates are: School District 109 - $983,.541;
School District 113 - $794,431; Park District - $189,110; Fire District -
$224, 968; Village of Deerfield - $207, 039; Library - $82,389; Lake County -
$223,260; West Deerfield Township — $11,099; Forest Preserve District - $66,594;
Mosquito District - $5,123; and College of Lake County - $5,123.
Trustee Rosenthal made a motion to adopt a
resolution releasing the funds. Trustee Heuberger seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
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REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION AND REPORT AND November 11, continued to December 4,
RECOMMENDATION OF VCDC RE December 11 and December 30. It is their
REDEVELOPMENT OF SOUTHWEST QUADRANT recommendation that the petitioner's request
OF THE VILLAGE CENTER, CHARLES MALK for:
• the rezoning of 839 Deerfield Road (the former fire station) and the right -of-
way of Robert York Avenue from its intersection with Deerfield Road to its
intersection with Osterman Avenue from P -1 Public Lands District to C -1
Village Center District; and
• the rezoning of 734, 742, 746, and 748 Osterman Avenue from R -4 Single and Two
Family Residential District to C -1 Village Center District; and
• the rezoning of the Deerfield Commons Shopping Center parking lot located
directly south of 756 Robert York Avenue, the Deerfield Commons Shopping
Center parking lot located north of 758 Robert York Avenue, 756 Robert York
Avenue (Napa Auto Parts), 758 Robert York Avenue (Deerfield Electric), and the
Village owned lot located north of 758 Robert York Avenue from I -2A Village
Center Limited Industrial District to C -1 Village Center District
be approved.
The Plan Commission passed the motion 5 -0.
It is also the recommendation of the Plan Commission that:
• the granting of a Special Use for a preliminary development plan for a
commercial planned unit development, and
• the granting of a Class B Special Use for a financial institution /bank
including drive -in facilities, and
• the granting of a Class B Special Use for drive - through automatic teller
machines operated in connection with a bank /financial institution, and
• the granting of a Class B Special Use for one free - standing restaurant
(concept approval only), one restaurant to be included within the proposed
office building, two restaurants included within the shopping center
buildings, a cafe facility as part of the grocery store, and a coffee /bagel
shop, and
• the granting of a Class B Special Use so as to permit the establishment of the
following special uses on the first floor within the development: a beauty
shop, two dry - cleaning facilities, a. photocopying facility, and two real
estate offices. Each business would be limited to a maximum of 2,000 square
feet of first floor space, except for the photocopying facility which would be
limited to a maximum of 8,000 square feet of first floor space, and
• the approval of a text amendment to the Zoning Ordinance so as to permit a
Class B Special Use in the C -1 Village Center District for a pharmacy with a
drive - through facility and to establish the required amount of stacking space
for such a facility, and
• the granting of a Class B Special Use in the C -1 Village Center District so as
to permit the establishment of a drive - through pharmacy facility, and
• the approval of a text amendment to the Zoning Ordinance so as to permit a
Class B Special Use in the C -1 Village Center District for a car wash facility
and to establish the amount of stacking spaces to be required for such a
facility, and
• the granting of a Class B Special Use in the C -1 Village Center District so as
to permit the establishment of a car wash facility
be approved.
The Plan Commission passed the motion 5 -0.
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It is also the recommendation of the Plan Commission that the granting of certain
variations so as to permit the following:
• The increase in height of a building from the allowed 55' so as to permit the
creation of a gabled roof element on a portion of building #4,
• A fifteen percent reduction for storage area from the total floor area
computations used in conjunction with the determination of the amount of
parking to be required for each building,
• A reduction in the size of all parking stalls located within the development
and within the underground parking facility (The proposed parking stalls are
18' x'91 in lieu of the required 19' x 9'),
• A reduction in the total amount of parking required so as to reflect the
varying peak hour parking demands caused by different uses proposed for the
development,
• A reduction in the required building setback along the southern boundary of
the proposed development so as to permit portions of buildings #9 and #10 to
be located within the required 25' setback,
• A reduction in the required building setback along the western boundary of the
proposed development so as to permit a portion of building #9 to be located
within the required 10' setback,
• The approval of the parking lot perimeter screening required so as to permit
the landscaping of those areas as proposed,
• A reduction in the required 5' setback for parking spaces along the western,
southwestern and eastern portions of the development, and
• A reduction in the number of required stacking spaces per lane from 6 spaces
to 5 spaces for the bank building
be approved.
The Plan Commission passed the motion 5 -0.
It is also the recommendation of the Plan Commission for the approval of such
vacations, dedications and resubdivisions necessary so as to permit the
reestablishment of Robert York Avenue and the consolidation of the individual
parcels within the proposed development.
The Plan Commission passed the motion 5 -0.
It is also the recommendation of the Plan Commission that adequate provision be
made for the home -bound resident at 748 Osterman Avenue.
The Plan Commission passed the motion 5 -0.
The Village Center Redevelopment Commission
held a meeting on November 19. The VCDC has reviewed their criteria for a
recommendation and believes that all of the criteria have been met. They believe
that the development is consistent with the long -range plans for the Village
Center. The proposed mixed use retail and office development is an appropriate
and good use for this parcel of land. The VCDC believes that the plan is
realistic and marketable. The development will promote business in the Village
Center and will bring people into the Village Center to shop. The VCDC is in
favor of the proposed design of the development and architecture. They believe
the plan creates a downtown feel:
• The buildings have different and interesting facades. The building materials
are rich, warm and charming;
• The buildings have a two -story look with the exception of buildings 1 and 2 at
the corner;
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• Building mass is provided at the corner of Waukegan Road and Deerfield Road;
• An interior road with angled parking is provided;
• Open space is provided with a park on the corner and a plaza for concerts and
other community events;
• Landscaping screens the parking areas, and a decorative fence at the perimeter
of the development provides identity;
• A pedestrian friendly environment is provided;
• The light poles throughout the development will match the Village's
Streetscape design.
The VCDC believes that the number of parking spaces for the proposed development
is sufficient and will adequately serve the parking needs of the development.
They also believe granting a 15% reduction for storage areas within the buildings
is acceptable. The underground parking is a nice amenity for the office building.
The VCDC finds the proposed plan to be a high quality development which will
enhance the economic vitality of the Village Center. The proposed redevelopment
plan is inviting to shoppers and businesses and creates a positive image for the
entire community. The VCDC believes the proposed development as a lot of
character and charm and creates the ambiance of a downtown. The Shops of
Deerfield Square offers the residents of Deerfield a place to shop, a place to
gather and meet friends, a place where community events can occur, and a sense of
community.
Accordingly, it is the recommendation of the Village Center Development
Commission that CRM Properties Group's plans for the redevelopment of the
southwest quadrant of the Village Center be-approved.
The VCDC passed the motion 7 -0 with one abstention.
Charles Malk began his presentation by
summarizing the two year process he has gone through to arrive at the current
plan for The Shops of Deerfield in the southwest quadrant. Some of the Village
requirements that have been incorporated into the development include a grocery
and pharmacy; maintenance of Robert York Avenue between Deerfield and Osterman;
5/1 parking; boulevard concept; no pylon signage; office space and underground
parking; and community assets such as parks, plazas, and landscaping.
Mr. Malk summarized the steps the Village has
taken to protect its financial interests and stated that he will be investing
about $40,000,000 in the project. He added that most of the $18,000,000 in TIF
dollars going to the project will go to property owners and tenants in the
quadrant.
Mr. Malk summarized changes made to the
development plan due to Plan Commission input. Some of these include additional
buffering, widening of the area between the grocery and the drug store, and
changes in traffic flow. In addition, the staging of construction has been
changed so that instead of tearing down the entire quadrant all at once, the
perimeter buildings will be maintained during the initial stage of development.
Trustee Rosenthal inquired about the fate of
the existing plaza. Mr. Malk stated that the bandshell will be taken down and a
new one installed at the inner plaza adjacent to the office building.. An effort
will be made to use the fountain mechanicals where they are now. The new plaza
will be almost twice the size of the current plaza and will be lowered to
decrease its visibility.
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Trustee Rosenthal asked about signage. Mr.
Malk stated that there will be no pylon signs or monumental signs. An effort
will be made to hold the amount of signage down.
Trustee Rosenthal asked about second floor
service uses. Mr. Malk stated that these spaces are primarily intended to absorb
businesses now in the southwest quadrant, but they could be used for office space
as well.
Trustee Rosenthal commented that the parking
lot needs to be well screened so that a sea of parking will not be visible from
the street. She commented that she would like to have fewer flat roofed
buildings as they are less attractive than the slate roofs. She also commented
that the walkway from the grocery and the pharmacy must be well defined and easy
to use.
Trustee Seidman commented that there does not
seem to be enough service area behind the buildings for delivery trucks. Mr.
Malk explained his concept of how the grocery store delivery system will work.
There will be room for four trucks at the grocery and for two trucks at the
pharmacy. Two docks are planned for the grocery.
Trustee Swartz commented that the buffered
area between Robert York Avenue and the grocery does not seem large enough. An
architect on the project responded that the buffer will be 8' - 10'. Trustee
Swartz commented that it might be a good idea to land bank parking; that is, to
put in landscaping with the understanding that it may have to be removed to make
space for additional parking spaces, should they be needed.
Trustee Swartz expressed his concern about
potential problems with the drive -thru lanes at the bank. Mr. Malk responded
that he plans to use signage to direct traffic. Trustees felt that signage would
be ineffective and that green space would be a more effective deterrent. Mr.
Malk was agreeable to the use of green space for this purpose if he can clear it
with the fire department. Mr. Malk added that with five lanes that can each hold
five cars, there is room for twenty -five cars in the drive up lanes.
In response to questioning from Trustee
Swartz, Mr. Malk's traffic consultant commented.that the number of curb cuts on
Deerfield Road will be deceased from the current situation to two. One curb cut
will be at Robert York Avenue and the other will serve the proposed boulevard.
Both are to be signalized and both will meet warrants. Though the two lights
will be closely spaced, timing them for smooth traffic flow should not be
difficult to accomplish. Mr. Malk commented that if the signal is not warranted,
it would hurt the development, but would not keep him from proceeding.
Trustee Heuberger asked if shortening the
length of the parking stalls will create problems. Trustee Swartz and Mr. Malk
both indicated that this should not be a problem.
Trustee Heuberger commented that he doesn't
care for the concept of fencing around the outside of the development. He would
prefer to see it .surrounded by landscaping. Some trustees agreed with Trustee
Heuberger while others liked the idea of the fence.
Trustee Heuberger asked what will be done to
protect residents on Chestnut Street from the noise created by the car wash. Mr.
Malk commented that a large buffer is provided by the railroad tracks. The
building itself will be very solid and will contain state of the art equipment
which is as quiet as it is possible to make. He would also be willing to add
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fencing or berming on the west side, whichever will work better with the rather
steep grade.
Trustee Heuberger asked Mr. Malk if he has
discussed the Village's sign ordinances with prospective tenants of the shopping
center. Mr. Malk responded that he has, and he doesn't foresee a problem.
Walgreens will probably request the maximum signage.
Trustee Heuberger asked about snow removal
and storage. Mr. Malk said he has no definite answer for this. There can be
some stacking in the extra parking spots. Some snow can also be Hauled, though
this is an expensive option. This problem will have to be worked through with
staff as the situation arises.
Trustee Heuberger asked what alternative
parking for the Transformations building will be provided when their current
parking is taken for a service road for the shopping center. Mr. Malk stated
that Transformations will have more parking than they,do now, but it will be
moved north of that parcel and combined with other parking.
Trustee Swanson inquired about storm water
management. An engineer on the project responded that it is his opinion, and
also the opinion of the Village engineer, that no additional detention is needed.
Underground storage and /or storage in the parking lots are acceptable options
under the Lake County Stormwater Ordinance.
Trustee Swanson asked about Mr. Malk's plans
for existing office and service tenants who want to remain in the center. Mr.
Malk stated they will be relocated to buildings #3, #9 and #10. Each tenant will
have the option of a 2,000 square foot space on the first floor, with additional
space,on the second floor if needed. Consideration will also be given to tenants
who need less than 2,000 square feet. Mr. Malk stated that he is uncertain at
this time how much demand there will be for relocation.
Trustee Ehlers•asked if leakage in the
underground parking has been considered. Mr. Malk responded that leakage is a
concern and will be taken into account in the engineering of the site.
Trustee Ehlers asked about the sidewalks
along Deerfield and Waukegan. Mr. Malk stated that the preexisting sidewalks
will be used.
Trustee Ehlers asked about traffic
signalization at Osterman and Robert York Avenue. Mr. Malk stated there will be
stop signs but no traffic signal.
Trustee Ehlers asked Mr. Malk how he will
deal with the topography of the fire station site. Mr. Malk stated that it is a
difficult site because of the variety of grades. A request may be made to extend
the roof of the drug store to protect the sidewalk from ice, or electrically
heated pavement may be considered.
Trustee Seidman asked Mr. Malk what he
expects the Village to do in the way of condemnation of buildings and leases.
Mr. Malk stated that he needs to acquire 17 buildings in the southwest quadrant.
He will ask the Village to condemn all needed buildings that he is unable to
obtain through negotiated purchase. He will also ask that all leases in the
Commons be condemned. Mr. Malk stated that he intends to work with credit worthy
tenants, providing financing for their build outs. This financing can be
amortized over the term of the tenant's lease, at market rate interest rates, and
repaid as part of the rent. Also, during construction, to the extent possible,
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rents will be lowered to alleviate some of the losses that may occur due to
disruption of the site. Mr. Malk hopes to have acquired all the property in
three to five months. The project will then take 18 months to two years to
build.
Trustee Heuberger expressed his concern over
bad press Mr. Malk has received regarding his handling of tenant leases at his
development at 1800 Clyborne in Chicago. Mr. Malk detailed the circumstances
behind his actions in this matter. Mr. Malk committed himself to a continued
positive working partnership with the Village Board, staff and residents.
At 9:40 P.M., there being no other questions
from Trustees, Mayor Forrest opened the meeting for public comment. During the
next two hours, approximately thirty people came forward to voice an opinion on
the project. Some residents spoke in support of the development. Others felt
that the Village was being too hasty and needs to get more input before making a
decision. Some commented on specific aspects of the development that they felt
could be improved. Still other spoke in behalf of the business owners who will
be displaced by the development. Everyone who wished to comment on the proposal
was given the opportunity to do so.
Mayor Forrest asked Mr. Malk to comment on
the concerns raised by residents. Mr. Malk stated that he has heard most of the
issues before. He has tried to be conscious of and sensitive to the residents'
concerns and to respond to them by, for example, offering businesses a place in
the new development and by staging construction so that business owners would not
be displaced.
Trustee Seidman asked Mr. Malk if anything
can be done to allow the owner of 702 Osterman to retain her parking lot. Mr.
Malk responded that the service road design was a suggestion of Village staff.
He thinks it could be studied more thoroughly and a plan devised that would be
acceptable to both parties. He agreed to work with the property owner to come up
with a better plan.
Trustee Rosenthal discussed the difficulties
and frustrations of trying to redevelop the downtown, a problem that has been
studied, without significant results, for twenty -five years. She feels the Malk
plan is a good one and should be implemented. It will bring restaurants, a
grocery store, and a pride in aesthetics to the Village, as well as an increase
in sales tax revenue and an increase in the assessed valuation of the downtown.
Though developing the southwest quadrant will hurt some people, it is necessary
to proceed, and efforts are being made to be as responsive as possible to current
business people.
Trustee Swanson commented that he has been
through the disruptions of moving an office several times and understands its
problems. He thinks the Malk proposal is workable as far as moving businesses
from place to place. He agreed with Trustee Rosenthal that the central business
district is not in good shape and that there have been no real improvements since
the Comprehensive Plan of 1971. He thinks the Village should move forward with
the Malk plan.
Trustee Heuberger commented that the timing
is right for redevelopment. The TIF will run out in 2009, so it is important to
get started on redevelopment as quickly as possible. He feels the project will
work economically, that the Village will recoup its $18,000,000 in TIF dollars,
plus will benefit from increased tax revenues. He noted this is the first viable
project proposed in 22 years. It responds to parking, aesthetics and the needs
of residents. He feels it is a benefit that the quadrant will have a single
developer rather than several and that Mr. Malk's profits from the development
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will be reasonable but not exorbitant. Trustee Heuberger commented on the steps
that are being taken to protect the Village financially. He reiterated that the
condemnation process will be the last step in the negotiation process. Efforts
will be made to provide fair market value for land and leases.
Trustee Seidman commented that it has been
difficult to reach a decision in this matter. In sum, although there are still
problems to be ironed it, this is a good plan, and Mr. Malk is the only developer
who has brought a viable plan to the Village.
Trustee Swartz expressed his concern that so
many people claim to not have heard about the proposed redevelopment when there
were many opportunities to learn about it and to provide input about it,
beginning with a televised public hearing on November 3, and continuing through
televised Plan Commission public hearings, VCDC public hearings, and articles in
D -Tales and the local newspaper.
Mayor Forrest commented that this development
fits well into the Comprehensive Plan. It will bring in tax dollars to keep the
Village portion of the real estate tax bill down. Mayor Forrest emphasized that
the Village has a proven track record with TIF districts, and residents should
not have concerns in that regard. He urged Board members to vote in favor of the
Malk plan.
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Trustee Swartz made a motion, seconded by
Trustee Heuberger, to accept the Report and Recommendation of the Plan Commission
for redevelopment of the southwest quadrant of the Village Center, subject to the
Development Agreement and to final review of parking, landscaping, signage and
other issues. The motion passed by the following vote:
AYES:-'..Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: ..'-:None (0)
Trustee Swartz made a motion to accept the
Report and Recommendation of the VCDC. Trustee Swanson seconded the motion. The
motion passed unanimously.
ORDINANCE 0 -98 -02 AMENDING THE An ordinance adopting and approving an
REDEVELOPMENT PLAN OF THE VILLAGE amended tax increment redevelopment plan and
CENTER TIF DISTRICT an amended tax increment redevelopment
project for the Village of Deerfield. First
Reading.
Mayor Forrest noted that the minutes of the
Joint Review Board meeting held on October 1, 1997, were made a part of the
record of the November 3, 1997, public hearing on the Village Center TIF
Redevelopment Plan. The Joint Review Board found no objections to the proposed
amendment to the Village Center TIF Redevelopment Plan. Mayor Forrest proposed
that in order to keep all options open for redevelopment of the southeast
quadrant, the Redevelopment Plan include the possibility of residential
development as part of an overall plan. The financial plan would not be altered
from what is proposed.
Trustee Seidman moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Seidman moved to adopt the ordinance.
Trustee Swartz seconded the motion. The motion passed by the following vote:
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AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz ((6)
NAYS: None (0)
At 12:30 A.M. Mayor Forrest excused himself
and left the meeting. Trustee Swartz made a motion, seconded by Trustee
Heuberger, that Trustee Rosenthal serve as mayor pro tem for the remainder of the
meeting. The motion'passed unanimously.'
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST TO VACATE A January 8, 1998, to consider the request of
PORTION OF ROW OF THE SOUTHERN Deerfield Associates L.L.C. to vacate the
EXTENSION OF DEER LAKE ROAD AND eastern portion of the southern extension of
MODIFICATION OF PUD FOR MACARONI Deerlake Road consisting of 10,619 square
GRILL, DEERFIELD ASSOCIATES L.L.0 feet. The current plan calls for their
westernmost row of parking to be located on
Village right -of -way. If the vacation is granted, the parking spaces will be on
private property and not in Village right -of -way. By a vote of 5 -0, the Plan
Commission voted to approve the petitioner's request.
Trustee Heuberger recused himself from
discussion of this agenda item.
Trustee Seidman made a motion to accept the
report and recommendation of the Plan Commission regarding the request to vacate
a portion of ROW of the southern extension of Deerlake Road and to direct the
Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
RECUSE: Heuberger (1)
Trustee Seidman made a motion to accept the
report and recommendation of the Plan Commission for modification of the PUD and
to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
RECUSE: Heuberger (1)
CONSENT AGENDA
ORDINANCE 0 -98 -03 APPROVING A TEXT An ordinance approving a text amendment to
AMENDMENT TO THE ZONING ORDINANCE the Zoning Ordinance to permit an off site
TO PERMIT OFF SITE IDENTIFICATION/ identification /directional sign to the Jewish
DIRECTIONAL SIGN, JEWISH FEDERATION Federation of Metropolitan Chicago for its
OF METROPOLITAN CHICAGO facility at Arbor Lakes Center. First
Reading.
,Trustee Heuberger recused himself from
discussion of the two Jewish Federation agenda items.
Trustee Swartz moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Seidman
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to adopt the ordinance. The ordinance passed by the following
vote:
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AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
RECUSE: Heuberger (1)
ORDINANCE 0 -98 -04 APPROVING AN An ordinance approving an amendment to the
AMENDMENT TO SIGNAGE PLAN, JEWISH signage plan for the facility at Arbor Lake
FEDERATION OF METROPOLITAN CHICAGO Center for the Jewish Federation of
Metropolitan Chicago. First Reading.
Trustee Swartz made a motion for a waiver of
the rules to permit the ordinance to be voted on at First Reading. Trustee
Seidman seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
RECUSE: Heuberger (1)
RESOLUTION R -98 -03 RE PERMITS FOR
WORK WITHIN STATE RIGHTS -OF -WAY
A resolution allowing permit work to be
performed within state rights -of -way during
1998 and 1999.
Trustee Seidman made a motion to adopt the
resolution. Trustee Swartz seconded the motion. The motion passed unanimously.
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ORDINANCE RE 1997
ABATEMENT
abatements of the
1997 abatements.
is the Village's
than from a debt
First Reading.
NEW BUSINESS
BOND ISSUE TAX An ordinance abating the property tax levy
for the 1997'General Obligation Bond Issue.
This bond issue was sold after the general
1997 property tax levy and was therefore not included in the
The purpose of the bond issue is water system improvements. It
intent to pay for the debt service out of the Water Fund rather
service levy. The amount of the abatement is $221,968.75.
AUTHORIZATION TO SIGN AGREEMENT The Deerfield Road Bridge over the Middle
WITH TENG & ASSOCIATES FOR PHASE I Fork of the Chicago River is eligible for
ENGINEERING SERVICES FOR THE federal funding due to its sufficiency
REHABILITATION OF THE DEERFIELD rating. A recommendation was approved by
ROAD BRIDGE (MIDDLE FORK) the Village Board to pursue an 80% federal
grant and to include this work in the capital
projects over the next three years. Funding approval for Phase I Engineering has
been granted, with instructions to select an engineering firm using FHWA
guidelines. The Director of Public Works and Engineering recommends the
selection of Teng & Associates due to their vast experience and familiarity with
IDOT roadway and bridge improvements. He recommends acceptance of their
engineering agreement for the Phase I engineering in an amount not to exceed
$29,685.
Trustee Seidman made a motion to award the
contract to Teng & Associates in an amount not to exceed $29,685. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
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AUTHORIZATION TO PURCHASE TEN The 1997 -98 budget provides for the purchase
POLICE VEHICLES UNDER THE STATE of ten marked squad vehicles and one unmarked
CONTRACT vehicle. The State contract for full -size
police vehicles, awarded to Landmark Ford,
Inc., Springfield, is a Crown Victoria, and the State contract for mid -size
police vehicles, awarded to Miles Chevrolet, Decatur, is a Chevrolet Lumina. If
purchased before March 1, 1998, the cost of a vehicle, comparably equipped to the
existing patrol vehicle, is $19,665, and the cost is $17,928 for the unmarked
vehicle. Chief Anderson recommends that the Board authorize the purchase of nine
vehicles from Landmark Ford at a cost not to exceed $176,985 (Squad #9 will not
be replaced). Chief Anderson further recommends that Lund Industries be retained
as changeover technicians and safety equipment supplier. Changeover costs for
nine vehicles is estimated at $9,000,, and the purchase and installation of new
equipment on one vehicle is estimated at $6,358. Chief Anderson also recommends
that one new mobile data system be purchased and installed by Meade
Communications, Inc., at a cost not to exceed $7,000. The total cost to purchase
and change over the ten vehicles is $238,285. Vehicles to be replaced will be
sold through sealed bid. The Village can expect between $49,550 and $54,000 from
the sale of the nine vehicles.
Trustee Seidman made a motion to authorize
the purchase of:
9 Crown Victorias from Landmark Ford (State bid) $176,985
1 Chevrolet Lumina from Miles Chevrolet (State bid) 171928
9 Changeovers (8 marked and 1 unmarked) from Lund Industries 9,000
1 Full equipment package from Lund Industries 6,358
8 Partial equipment packages from Lund Industries 16,064
1 Mobile Data Terminal System from.Meade Communications 7,000
9 Striping for marked vehicles from Jake the Striper 4,950
Grand Total $238,285
Trustee Swartz seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
WIDENING OF ROUTE 22
the widening of Route 22.
position on this matter.
nTSCTTSSTnN
Mr. Franz reported that the Board has been
requested by the TMA to take a position on
Board members stated that they do not wish to take a
ADJOURNMENT There being no further business to discuss,
Trustee Swartz made a motion to adjourn the
meeting. Trustee Seidman seconded the motion. The motion passed unanimously.
The meeting was adjourned at 12:40 A.M.
APP D:
Mayor
ATTEST:
Village erk
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