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08/04/1997August 4, 1997 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, August 4, 1997, at 8:00 P.M. The clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Absent: Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve the minutes of the pfevious meeting. Mayor Forrest commented that on page 2, the paragraph regarding the North Avenue sanitary sewer needs clarification. Mr. Franz suggested that "a contractor" should replace the word "someone." A motion to approve the minutes as amended passed unanimously. REPORT ON DEPARTMENTAL OBJECTIVES- Chief L. Patrick Anderson presented highlights POLICE DEPARTMENT from the Police Department's semi annual report. Chief Anderson reported that: (1) Index crimes decreased from 173 during the first half of 1996 to 150 during the first six months of 1997. (2) Two armed robberies, 11 burglaries, and 12 cases of domestic battery were investigated. (3) Thefts were down by about 18 %. (4) Traffic accidents continued to increase, up 16% from last year. Injuries were at a historic low, however, with only 39 reported injury accidents. Trustees commended Chief Anderson on the new Police Department program of training public works and park district employees to be on the lookout for suspicious behavior. They also complimented him on the new Parent Resource Manual published for District 113 parents (a junior high version of which is expected to be ready by fall). There was also discussion of some reasons and possible remedies for the increase in traffic accidents. 1) PUBLIC HEARING ON AMENDMENTS TO Mayor Forrest called the Public Hearing to ANNEXATION AGREEMENT RE PARKWAY order. Mr. Franz reported that proof of NORTH CENTER /CARR REALTY CORP. AND publication of the legal notice and proof of 2) REPORT AND RECOMMENDATION OF notification of the,property owners have been PLAN COMMISSION RE REQUEST FOR provided by the petitioners. AMENDMENT OF ANNEXATION AGREEMENT, AMENDMENT OF PREVIOUSLY APPROVED At a public hearing held on July 24, the Plan PUD, AND APPROVAL OF THE Commission recommended that the petitioner's PRELIMINARY AND FINAL DEVELOPMENT request for an amendment to an existing PLANS, PARKWAY NORTH CENTER /CARR annexation agreement, a resubdivision; an REALTY CORPORATION amendment to a previously approved planned unit development for: a new concept plan for Parkway North Center; approval of preliminary and final development plan for Building 6; an amendment for the health club and day care plan, and final development plan approval for the infrastructure, site grading, and perimeter landscaping as outlined in the recommendation, be approved. The motion passed 6 -0. Leonard Rosenberg, attorney for Carr America, presented the plan for the Parkway North Center, one of fourteen Carr America properties throughout the United States and headquarters for its regional operations. The property, which encompasses approximately 90 acres, is located at the southeast corner of Deerfield and Saunders Roads. Also taking part in the presentation were John Schlichting, Vice President of Carr America (Washington, D.C.); Gerald O'Malley, Regional Vice President of Carr America; Robert DuBoe of Metro Transportation Group; and John LaMotte and Scott Ferris of the Lakota Group. Under the proposed plan, Building #6, with 92,000 square feet, would be constructed immediately, as would the inner part of the ring road, a pond, berming and landscaping along the perimeter of the property, and the utilities and infrastructure within the site. Mr. Rosenberg reported that the project follows all the rules set forth in the original annexation agreement and requires no variances. The total density of the project within the ring road is approximately 1/3 less than under the previous plan. Structured parking has been eliminated, and the number of parking spaces will be more than is required. Carr America is prepared to absorb all costs for putting in the landscaping, utilities and loop road. In response to Trustee Seidman's inquiry about the proposed density for the remainder of the Parkway North parcels, Mr. Schlichting stated that Carr America's intention is to scale down total density to a level which will eliminate the need for any parking structures. With the exception of one building which will be five stories tall, all buildings will be four stories. The petitioners responded to other questions regarding signage, walkways, installation of the proposed traffic light, anticipated impact of the project on local traffic, and other areas of concern. Trustee Seidman made a motion to close the Public Hearing. Trustee Heuberger seconded the motion. The motion passed unanimously, and the hearing was adjourned. Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. 2 i REPORTS The Reports and Recommendations of the Plan Commission and the VCDC'regarding the Development Plan for the Southeast Quadrant, Taxman, tabled 7/21/97, remained tabled. ORDINANCE APPROVING RESUBDIVISION OF LOTS 44 AND 46 IN COROMANDEL AND AMENDMENT OF PUD TO EXCLUDE A PORTION OF PROPERTY WHICH ABUTS CENTRAL AVENUE - CAROL BERGMARK/ OPTIMA CONSENT AGENDA An ordinance approving resubdivision of Lots 44 and 46 in Coromandel and Amendment of PUD to exclude a portion of property which abuts Central Avenue - Carol Bergmark /Optima. First Reading. OLD BUSINESS The ordinance regarding licensing of massage establishments, tabled 7/7/97, remained tabled.* RESOLUTION R -97 -12 AND DISCUSSION Mayor Forrest commented that the Tollway RE TOLLWAY ALTERNATIVES/ Authority's decision to eliminate the toll RECOMMENDATIONS FOR DEERFIELD plaza at Deerfield Road is great news for TOLL PLAZA /EDENS SPUR ACCESS the Village and its residents. Mayor Forrest read a proposed resolution complimenting the State Toll Highway Authority for recommending this initiative and supporting the elimination of the Deerfield Toll Plaza, leaving access to and from the Edens Spur at Deerfield Road. The resolution states that Village support is subject to the conditions that (a) the proposed improvements must include a northbound entrance ramp at Lake Cook Road to complete the full - interchange contemplated at that location since 1980 and for which the right -of -way was acquired by Deerfield in 1986 and (b) a separate traffic study be conducted of the potential traffic impact on Deerfield Road of a "free entrance and exit" at that location and, based on the results of that study, a commitment by the Tollway Authority to amend its plans to mitigate any problems. A certified copy of the resolution is to be provided to the Illinois State Toll Highway Authority and the Cook County Highway Department. Trustees discussed possible impacts of the elimination of the toll plaza at Deerfield Road. Trustee Heuberger suggested that rather than being listed as conditions for Village support, Section Two (a) and Section Two (b) of the resolution should be made separate sections. Resident Nancy Glazer congratulated the Mayor and Board for taking such a strong stand with the Tollway Authority. She expressed concerns about the impact on Village streets of cars exiting at Deerfield Road and urged the Village to maintain a strong presence in any decisions which are to be made. 1 3 Trustee Seidman made a motion to approve the resolution with the suggested modifications. Trustee Heuberger seconded the motion. The motion passed unanimously. NEW BUSINESS APPROVAL OF REQUEST FOR The proposed Request for Qualifications (RFQ) QUALIFICATIONS (RFQ) FOR MULTI- describes the potential redevelopment FAMILY REDEVELOPMENT IN THE AREA opportunity for a 10 acre parcel south of the OF CENTRAL AVENUE /WAVERLY COURT Deerfield Commons in the area of Waverly Court and Central Avenue. There are 13 privately owned pieces of property in the parcel, in addition to those already acquired by the Village. The Village anticipates acquiring all of the properties in the six block site. The site will be rezoned to a multi - family use and developed as a Planned Unit Development. When approved, the RFQ will be sent to a number of residential developers in the Chicago area. The deadline for their submissions will be September 30. The asking price for the property will be a minimum of $7,000,000. Trustee Seidman made a motion to approve the RFQ. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman (4) NAYS: None (0) Suggested individuals to constitute a committee to study the returned proposals are: Board of Trustees members Harriet Rosenthal (Chairperson), Michael Swartz and Vernon Swanson, Plan Commission members Bob Benton and Richard Kamerman, and VCDC member Joan Leslie. Trustee Ehlers made a motion to approve the committee. Trustee Heuberger seconded the motion. The motion passed unanimously. ANALYSIS AND AWARD OF BID FOR 1998 DUMP TRUCK Trucks in the amount of $40,558.86 plow. It is the recommendation of that the bid of City International Five bids were received for a new 1998 (36,220 GVWR) dump truck. The low bid with trade -in was submitted by City International This amount does not include the cost of a the Director of Public Works and Engineering Trucks be accepted. Trustee Seidman made a motion to award the bid to City International Trucks in an amount not to exceed $40,558.86 with trade -in. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman (4) NAYS: None (0) DISCUSSION BRISTOL ESTATES BRIDGE Joyce Berry, 100 Riverside in the Bristol Estates subdivision, asked the Board to consider narrowing the proposed sidewalk to the proposed bridge from 8' to 51. 4 The sidewalk will be next to her property, and she fears it will interfere with her privacy and security. Mrs. Houpt explained that the Village has a 20' right -of -way between Mrs. Berry's home and her neighbor's. The bridge and sidewalk were approved as part of the Bristol Estates subdivision. After discussion, it was decided that staff will contact Kogen and have construction on the bridge stopped until it can be ascertained that the bridge is being placed in the correct location.. The location of the bridge will determine the correct placement of the sidewalk within the Village ROW. EXECUTIVE SESSION Trustee Ehlers made a motion to go into Executive Session to discuss land acquisition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman (4) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion, seconded by Trustee Ehlers, to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9 :20 P.M. f ATTEST: 1 N (.0--vilia-ge Clerk APPROVED: 5 Mayor 249-