07/21/1997NU
July 21, 1997
The regular meeting of the Board of Trustees of the Village of Deerfield
'was called to order by Mayor Forrest in the Council Chamber of the Village
Hall on Monday, July 21, 1997, at 8:00pm. Gerald Smith called the roll and
announced that the following were: .
Present: Bernard Forrest, Mayor
Marvin Ehlers
John Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present was Robert
Franz, Village Manager, and James Stucko, Village Attorney.
Trustee Seidman made a motion, seconded by Trustee. Swartz, to approve the
minutes of the previous meeting. Mayor Forrest requested that the fourth
paragraph on page 3 be amended to reflect that Trustee Swartz made the
motion to table. The motion to pass the amended minutes passed
unanimously.
25 YEAR EMPLOYEE SERVICE AWARD TO Mayor Forrest presented
POLICE COMMANDER JOHN SEBBEN Commander John Sebben with a
gold watch in recognition
of his twenty -five years of service with the Deerfield Police Department.
BILLS AND PAYROLL Trustee Seidman made a motion,
seconded by Trustee Ehlers, to
approve the Bills and Payroll. The motion passed by the following vote:
AYES: Swartz, Rosenthal, Seidman, Ehlers, Heuberger (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George
Valentine presented highlights
from the June Treasurer's Report. Sales tax receipts are down 20% over the
previous June period. Mr. Valentine believes that the sales tax revenue
decline is a result of the loss of two major retailers, Marshalls and
Mikasa, as well as the on -going construction on Lake -Cook Rd. Mr.
Valentine noted that other revenue items are performing as projected. As
of June 30, 1997, 102% of cash was invested at an average interest rate of
6.05% which compares with an average rate of 5.04% for the 90-day Treasury
Bill.
REPORT ON DEPARTMENTAL OBJECTIVES- Jim Soyka, Director of Public
DEERFIELD PUBLIC WORKS & ENGIN- Works and Engineering, presented
EERING DEPARTMENTS the quarterly departmental
objectives report for his
department. Mr. Soyka informed the Board that the Village has been
selected to participate in a safety study to add supplementary warning
devices to vehicles that will provide advanced warning signals of trains
approaching the crossing. Deerfield, along with Northbrook, Glenview and
Morton Grove have each been selected as demonstration projects. The
project will entail equipping school buses, postal vehicles, several
police and public works vehicles with a pre - signaling device that will
alert drivers of an approaching train within 800 feet of the crossing. The
testing of the equipment will be conducted by the Illinois Department of
Transportation, and the University of Illinois will evaluate the data. The
project will concentrate on the Greenwood crossing and last for
approximately one year. There will be no cost to the Village to
participate in the study.
Mr. Soyka reported the following:
Trustees inquired as to this year's leaf program. Mr. Soyka noted that the
public works department is considering an early start to the program. If
such a decision is made, that one week will concentrate on responding to
areas that could become dangerous as a result of leaves in the street.
Trustee Rosenthal emphasized the importance of notifying the public of
this change to avoid any confusion.
Mr. Heuberger inquired about the relining project of the North Ave.
sanitary sewer. Mr. Soyka reported that he estimates that the contractor
will be on board within sixty days.
Mr. Soyka, responding to a question from Trustee Heuberger, informed the
Board that the Park District still intends to build a berm at Clavey Park
even though AT &T is no longer interested in the Park. Furthermore, Mr.
Soyka noted that the Park District has decided to extend the berm further
north then originally planned.
Mr. Ehlers inquired whether or not the street rehab program on Greenwood
included slab jacking of sidewalk panels. Mr. Soyka stated that the
project does include slab jacking.
Mayor Forrest inquired about the Streetscape Improvement trees and whether
or not another species would better survive the conditions. Mr. Soyka
agreed that a different species should be considered because of the salt.
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• The Village has received verbal notification from IDOT that the State
will contribute.up to $150,000
additional towards the Waukegan /Kates
Road project.
• Based on an evaluation
of the Deerfield Rd. Bridge (the one extending
over the middle fork),
the bridge meets the criteria that qualifies it
for rehabilitation. Mr.
Soyka noted that federal funds are available
for the rehabilitation
of the bridge at a 80/20 ratio, and the
department anticipates
the cost at about $400,000. Mr. Soyka reported
that the time line for
such a project is about three years and would,
therefore, like the Village
to authorize the expenditure of $6,000 to
begin the design work now.
Trustee Seidman moved to approve the
request. Trustee Swartz
seconded the motion. The motion passed
unanimously.
• The Village has passed
the fourth round of lead and copper sampling of
our water system. Based
on the outcome of this year's samplings, the
Village can now reduce
the number of samplings from sixty a year to
thirty.
Trustees inquired as to this year's leaf program. Mr. Soyka noted that the
public works department is considering an early start to the program. If
such a decision is made, that one week will concentrate on responding to
areas that could become dangerous as a result of leaves in the street.
Trustee Rosenthal emphasized the importance of notifying the public of
this change to avoid any confusion.
Mr. Heuberger inquired about the relining project of the North Ave.
sanitary sewer. Mr. Soyka reported that he estimates that the contractor
will be on board within sixty days.
Mr. Soyka, responding to a question from Trustee Heuberger, informed the
Board that the Park District still intends to build a berm at Clavey Park
even though AT &T is no longer interested in the Park. Furthermore, Mr.
Soyka noted that the Park District has decided to extend the berm further
north then originally planned.
Mr. Ehlers inquired whether or not the street rehab program on Greenwood
included slab jacking of sidewalk panels. Mr. Soyka stated that the
project does include slab jacking.
Mayor Forrest inquired about the Streetscape Improvement trees and whether
or not another species would better survive the conditions. Mr. Soyka
agreed that a different species should be considered because of the salt.
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Mr. Soyka suggested that the matter be taken up with the Streetscape task
force to decide what type of trees are appropriate. Mayor Forrest agreed
and requested that the Streetscape Committee meet with Mr. Soyka on this
matter.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop
COMMISSION AND THE VCDC REGARDING meeting on June 26, 1997 to review
A DEVELOPMENT PLAN FOR SOUTHEAST the revised two - story plan and the
QUADRANT, TAXMAN one story alternative plan at the
southeast corner of Waukegan Road
and Deerfield Road. It is their recommendation that the petitioner's
request for the revised two story plan and the one story plan be approved
and that the petitioner's be given the flexibility to proceed with either
plan.
The Village Center Development Commission also reviewed the petition and
recommends that The Taxman Corporation's request for the one -story plan be
denied and the revised two -story plan be approved with the recommendation
that the facades be made to look more like the original plan.
Mayor Forrest informed the petitioner that the Board would not consider
two proposals in that it is incumbent on the petitioner to recommend one
plan for Board consideration. Tim Hague, Vice President of the Taxman
Corporation, expressed to the Board that the two plans would give
flexibility to the developer in marketing the project. Mayor Forrest re-
emphasized that the Board was not interested in approving options and
would not give such flexibility. Mr. Hague proceeded to make his
presentation on-the revised two -story plan.
Mr. Hague informed the Board that the development is a mixed use and is
comprised of two buildings. Building "A" is a 35,000 S.F. one story
structure that will face Waukegan and Deerfield Roads. Building "B" is a
33,500 S.F. two -story structure that will offer retail space on the first
floor and office space on the second. Building "B" faces Deerfield Rd. Mr.
Hague stated that the development will be serviced by a parking lot of 257
spaces which would be accomplished by an at grade parking of 122 spaces
and a raised parking deck of 135 spaces. However, the development would
still be short 21 spaces of the Village's current parking requirements.
Mr. Hague, noted that the Taxman Corporation is exploring the possibility
of acquiring another parcel to the east of the development that could
provide for an additional 25 parking spaces.
Mr. Hague stated that the Taxman Corporation is looking for flexibility on
the use of the facade elements based on certain guidelines and criteria
agreed upon at both the Plan Commission and VCDC Commission workshops. Mr.
Hague noted that upon approval of the preliminary PUD, the Taxman
Corporation could then move forward on their pre- leasing efforts that
would allow each tenant to identify their respective locations within the
development and the amount of space required. From that point, the Taxman
Corporation would work with the tenant to incorporate one of the pre -
approved facade guidelines and specify their location and final appearance
and present them to the Village during the final PUD process.
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The development calls for two access points. One would be a full access
cut located at the eastern edge of the property along Deerfield Rd. at
Rosemary, and the second access point would be a right in only on Waukegan
Rd. Mr. Hague informed the Board that IDOT has rejected the Waukegan Rd.
access point as presented and requested the Village to assist in their
efforts to secure an entrance at this location.
Sue and Derrick Ragona, 568 Whittier, expressed their concerns with the
height of the proposed parking structure, the impact of the parking deck
to the property values in Poet's Corner, and with delivery vehicles
accessing the property.
Wilma Larego, 584 Whittier, stated that she may be unable to sell her
house due to the impact of the parking deck near her home.
Board members expressed concern with changes to the original proposal that
have resulted in: the plan losing its quaintness; a parking shortfall; the
uncertainty about Waukegan Rd. access; and the need to screen the parking
deck from adjacent residential properties.
Mr. Stucko informed the Board that the petition before them is for
approval of a preliminary development plan which typically describes in
detail how the buildings will look, where they will be located and access
to and from the site. The final PUD process would then allow the Village
to confirm that the.developer has in fact complied with the plans as
presented in the preliminary stage. Mr: Stucko noted that the Taxman
petition is requesting approval of a plan with a number of unanswered
questions.
After a brief discussion of some of the general issues, Trustee Seidman
motioned, seconded by Trustee Heuberger, to table the matter pending the
resolution of the facades, landscape and screening, parking, and access
from Waukegan Rd. The motion passed by the following vote:
AYES: Swartz, Seidman, Heuberger (3)
NAYS: Rosenthal, Ehlers (2)
REPORT AND RECOMMENDATION OF PLAN
COMMISSION REGARDING REQUEST FOR
RESUBDIVISION OF LOTS 44 & 46 IN
COROMANDEL AND AMENDEMENT OF PUD
TO EXCLUDE A PORTION OF PROPERTY
WHICH ABUTS CENTRAL AVENUE -
CAROL BERGMARK /OPTIMA INC.
The Plan Commission held a
public hearing on June 26,
1997. They recommend approval
of the petitioner's request
for resubdivision of the
property located at 733 -737
Central and amendment to the
Coromandel Planned Unit
Development to remove the property from the Coromandel Development.
Trustee Seidman moved, seconded by Trustee Swartz, to approve the request
and to direct the attorney to prepare the ordinance. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE REGARDING LICENSING This item remained tabled.
MASSAGE ESTABLISHMENTS
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OLD BUSINESS
AUTHORIZATION TO AWARD CONTRACT TO Mr. Soyka reported that part
GEWALT - HAMILTON FOR ENGINEERING of the engineering objectives
SERVICES REGARDING EXTENSION OF for this year is to extend
ROBERT YORK AVENUE Robert York Ave. from
Osterman Ave. to the Coromandel
development. Gewalt - Hamilton Associates has provided engineering
services for projects at both ends of the Robert York extension and are
best suited to design this connection. Gewalt- Hamilton's proposal includes
an estimated engineering services cost for all phases of the project for a
total cost of $35,600.
Trustee Seidman moved, seconded by Trustee Swartz that the Village retain
Gewalt- Hamilton Associates to perform these services for $35,600. The
motion passed by the following vote:
AYES: Swartz, Rosenthal, Seidman, Ehlers, Heuberger (5)
NAYS: None (0)
circuit
DISCUSSION
REGULATION OF HOME BASED BUSINESSES The Board briefly discussed
Barbara Houpt's memo requesting
that the Plan Commission hold a public hearing to better define home based
businesses in residential areas. Trustee Ehlers made a motion to refer the
matter to the plan commission. Trustee. Heuberger seconded the motion. The
motion passed unanimously.
EXECUTIVE SESSION Mayor Forrest asked for a
motion to go into Executive
Session to discuss land acquisition. Trustee Swartz so moved. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Swartz, Rosenthal, Seidman, Ehlers, Heuberger (5)
NAYS: None (0)
ADJOURNMENT There being no further
business to discuss, Trustee
Ehlers made a motion, seconded by Trustee Swartz, to adjourn the meeting
at 9:55PM. The motion passed unanimously.
ATTEST:
Vil age C er
AP-?ROVED:
1
Mayor