Loading...
06/16/19971 1 1 June 16, 1997 The regular meeting of the .Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, June 16, 1997, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Marvin W. Ehlers and that a quorum was present and in attendance: Also present were Village Manager Robert Franz and Attorney Sheila Quinn. RESOLUTION R -97 -10 RE CHICAGO Donning his championship Bulls cap, Mayor BULLS- Forrest read a resolution congratulating the entire Bulls organization on its second consecutive NBA championship and its fifth title in seven years. Mayor Forrest also proclaimed June 17th as Deerfield Bulls Day. Trustee Rosenthal made a motion to adopt the Resolution. Trustee Heuberger seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve. the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion to approve the Bills and Payroll. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) CHAMBER OF COMMERCE PROMOTIONAL Katie Spies, Membership Manager of the VIDEO Deerfield /Bannockburn /Riverwoods Chamber of Commerce, showed a recently completed video highlighting member communities. The video was prepared by Chamber members to show at an international trade show in Warrington, England. REPORT AND RECOMMENDATION OF PLAN COMMISSION AND REPORT AND RECOMMENDATION OF VCDC RE REQUEST FOR APPROVAL OF PRELIMINARY DEVELOPMENT PLAN, SOUTHEAST QUADRANT, TAXMAN REPORTS Tim Hague of the Taxman Corporation was in attendance to request that their proposal be referred back to the Plan Commission. The Taxman Corporation is considering a revision to their plan which calls for removal of second floor office space and elimination of the parking deck structure. Mayor Forrest pointed out that if the proposal goes back to the Plan Commission for possible changes, the Development Agreement will also have to be reviewed with regard to the financial impact that the changes will cause. Trustee Swartz made a motion to refer the Taxman'proposal back to the Plan Commission. Trustee Seidman seconded the motion. The motion passed unanimously. The matter will appear before the Plan Commission at its June 26 meeting. CONSENT AGENDA Trustees decided that the Consent Agenda items should be considered separately. ORDINANCE 0 -97 -24 APPROVING A An Ordinance approving a request for a SIDEYARD VARIATION, 1356 ARBOR sideyard variation for Anthony and Cydni Otto, VITAE, OTTO 1356 Arbor Vitae. Approval of the request would allow construction of a two car garage addition. First Reading. Trustee Seidman moved for a waiver of the rules to allow the Ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the Ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -97 -25 APPROVING AN AMENDMENT TO CLASS A SPECIAL USE TO PERMIT EXPANSION OF THE PRUDENTIAL PREFERRED PROPERTIES FACILITIES, 734 WAUKEGAN ROAD 9 An Ordinance approving an amendment to a Class A Special Use to permit expansion of the Prudential,Preferred Properties facilities, 734 Waukegan Road, into the vacant tenant space to the south. First Reading. Mayor Forrest recused himself. Trustee Seidman moved for a waiver of the rules to allow the Ordinance to be voted on at First Reading. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the Ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) 2 1 1 ORDINANCE 0 -97 -26 APPROVING AN An Ordinance approving an amendment to a AMENDMENT TO A SPECIAL USE TO Special Use to permit construction of an PERMIT CONSTRUCTION OF AN ADDITION addition and a deck to Christ United Methodist AND DECK, CHRIST UNITED METHODIST Church of Deerfield, 600 Waukegan Road. First CHURCH, 600 DEERFIELD RD. Reading. Trustee Seidman moved for a waiver of the rules to permit the Ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the Ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote:. AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE 0 -97 -27 ESTABLISHING An Ordinance establishing prevailing wage PREVAILING WAGE RATES rates. First Reading. Trustee Seidman moved for a waiver of the rules to permit the Ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the Ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE RE SAFETY HELMET An Ordinance establishing safety helmet REGULATIONS regulations for bicyclists, skate boarders and in -line skaters under the age of 16. First Reading. Trustee Heuberger reported that some concerns have been raised regarding the time and effort required for enforcement of the Ordinance. He suggested that latitude might be written into the Ordinance for children riding on sidewalks in residential neighborhoods. Other trustees disagreed, saying that the rules should be kept as simple and straight forward as possible. Patrol officers can use discretion in enforcement when appropriate. ORDINANCE RE STOP SIGNS AT KENMORE An Ordinance approving a three way stop at AND ROSEWOOD AVENUES the intersection of Kenmore and Rosewood Avenues. First Reading. ORDINANCE RE LICENSING OF An Ordinance establishing local licensing MASSAGE ESTABLISHMENTS requirements for massage establishments. Licensing would include a criminal background investigation and fingerprint submission. The business license would cost $250, 3 the initial practitioner's license would cost $100, and the annual renewal fee would cost $50. First Reading. OLD BUSINESS ORDINANCE 0 -97 -28 APPROVING FINAL Mr. Franz reported that although progress is DEVELOPMENT PLAN, DEER PARK being made, at this point there are no signed BUSINESS CENTER, FLODSTROM documents for either the Development Agreement or the agreement among the three property owners. He suggested that if the Ordinance is passed at this meeting, it should be made subject to the documents being finalized, with the Mayor not being asked for his signature until all documents are in order. Mr. Franz reported that the TIF contribution to the project, because of the unusual soil conditions (former landfill), will be $1,134,500, part of which will be set aside for Lot D. Construction will be supervised by the Village with the help of Greengard and Associates and their subconsultants. A construction manager will also be hired. Trustee Seidman made a motion to approve the Ordinance, subject to all relevant documents being received and approved. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Forrest (4) NAYS: Swartz (1) RECUSE: Heuberger (1) Trustee Swanson made a motion that the Development Agreement be signed, subject to approval by Staff. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Forrest (4) NAYS: Swartz (1) RECUSE: Heuberger (1) ORDINANCE INCREASING NUMBER OF An Ordinance increasing the number of Class E CLASS E LIQUOR LICENSES FROM EIGHT liquor licenses from eight to nine at the TO NINE request of the Silver Thread Restaurant in Lake Cook Plaza. The restaurant will have a service bar only. First Reading. NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT TO The Village requested engineering proposals BAXTER & WOODMAN FOR ENGINEERING to provide planning and design for water SERVICES RE WATER SYSTEM PLANNING system improvements. Additional reservoir STUDY capacity, together with approximately 15,000 lineal feet of transmission main, will be evaluated and will serve as a second major connection to the City of Highland Park. The work will also include development of a master plan for water main 4 replacement throughout' the Village. Requests for proposals were sent to nine engineering firms, and-eight firms responded. Three of the eight firms were selected to be interviewed. Mr. Soyka and the selection committee recommend that the Baxter and Woodman proposal in an amount not to exceed $258,0.00 ($68,000 for Phase I and $190,000 for Phase II) be accepted. Mr. Soyka noted that if the Village is not satisfied with Phase I, there is no obligation to continue with Baxter and Woodman for Phase II. After discussion, Trustee Heuberger made a motion to award the contract to Baxter & Woodman for an amount not to exceed $258,00. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR 1997 Three bids were received for the 1997 Street STREET REHABILITATION PROGRAM Rehabilitation Program. $700,000 was budgeted for the work. It is the recommendation of Ciorba Group (Village's consultant) and Mr. Soyka that the construction contract be awarded to low bidder Maneval Construction at a cost of $615,977.85.- Trustee Seidman made a motion to award the contract to Maneval Construction Co. for an amount not to exceed $615,977.85. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION SIGNAGE AT 825 WAUKEGAN RD. Trustees discussed that the sign at 825 Waukegan has not been placed in the location previously selected by the Board. They agreed that unless the sign is put in the approved location, the Village will not release the Facade Rebate funds to Mr. Rizzo. WAUKEGAN /KATES IMPROVEMENTS Mr. Soyka had reported at the last meeting that there would be a shortfall of about $140,000 for the Kates /Waukegan traffic signals due to the requirement by the State to interconnect the signals between Kates Road and Lake Cook Road. Since the last meeting, bids have been opened for the project. The construction bid came in below estimate at $816,996. Added to the construction engineering cost of $68,550, the total cost of the project is $936,546. The maximum federal share of the total amount is $742,500, and the total local share is $194,000. $89,000 has been budgeted, leaving a revised shortfall of $104,000. These funds need to be obligated at this meeting so that a joint agreement can be signed. The funding would come from TIF. Mr. Soyka reminded the Board that at least half of the local share will be repaid to the Village by Optima. 5 Trustee Seidman made a motion to approve $10.4,,000 for the shortfall for the Waukegan /Kates project. -Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger,' Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Seidman seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:57 P.M. APPROVED: Mayor ATTEST: 0 0 1 i