Loading...
12/02/1996December 2, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, December 2, 1996, at 8:00 P.M. The Clerk called the roll and announced that -the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney Sheila Quinn. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustee Heuberger suggested that on page 2, in the paragraph regarding the Comprehensive Annual Financial Report, the wording should be changed to ". . that the Village is in excellent financial condition. . . ". He also noted that the students who came to request a skating /blading location were all from Shepard Junior High School. A motion to approve the minutes as amended passed unanimously. PROMOTION OF JOHN SLIOZIS Mayor Forrest announced that John Sliozis, a police officer with the Village since 1976, has been promoted to the position of Deputy Chief of Police. He will fill a position left vacant by the recent retirement of Gary Stryker. Deputy Chief Sliozis' family was in attendance, and his badge was pinned on by his two sons. CONSENT AGENDA ORDINANCE 0 -96 -45 VACATING An ordinance vacating a recorded 55' building RECORDED REAR BUILDING LINE FOR line for 214, 222, and 234 Burr Oak Avenue. 214, 222, AND 234 BURR OAK AVENUE Second Reading. Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the Ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) OLD BUSINESS AUTHORIZATION TO REJECT BIDS FOR Mr. Franz reported that the high'bidder for 1988 CHEVROLET the 1988 Chevrolet has reneged on his offer to purchase the car for $2600. Mr. Franz 6�' s. suggested that the Board reject the four bids received for the automobile and authorize staff to negotiate a sale for the best price available. Trustee Seidman so moved. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) NEW BUSINESS ORDINANCES RE 1996 REAL ESTATE Mr. Valentine reported that the 1996 property ESTATE TAX LEVY AND 1996 DEBT tax levy is $4,781,642; however, the Village SERVICE LEVY TAX ABATEMENTS intends to abate $567,000 from debt service, lowering the combined levy to $4,214,642. This is a total increase for the Village and Library of about $11,000. The Village levy is down about 1.2 %, and the Library levy is up 4 %. There are abatement ordinances this year for the 1987 and 1983 bond issues. First Reading. ACCEPTANCE OF PROPOSAL FOR In anticipation of the downtown redevelopment, ENGINEERING SERVICES RE SOUTHEAST Mr. Soyka is requesting that engineering QUADRANT REDEVELOPMENT TRAFFIC studies be done for intersection SIGNAL WARRANT STUDY AND modifications. Ciorba Group would perform INTERSECTION DESIGN STUDY all tasks to complete a traffic signal warrant analysis for the proposed signal at Deerfield Road and Rosemary Terrace. They would also develop geometric alternates for this intersection in an effort to discourage traffic on Rosemary Terrace. In addition to the signal at Rosemary, the Village has also committed to improving the Deerfield Rd. /Waukegan Rd. intersection with a right turn lane on the south approach. Since this intersection is under State jurisdiction, the Village will have to submit an Intersection Design Study (I.D.S.) which will show the proposed geometrics, signal phasing and capacity. Ciorba Group would prepare this I.D.S. as well as analyze the intersection's east approach to determine if the addition of a right - turn lane will make Waukegan Road more accessible to traffic from the east. Ciorba Group proposes to complete the two studies for a fee of $18,400. Mr. Soyka recommends that their proposal be accepted and that authorization be given to proceed immediately with the work. Trustee Seidman commented that traffic going west on Deerfield and turning south onto Waukegan Road needs to be studied as well. Trustee Swanson asked about coordination between Ciorba's studies and those done by the developer's engineer. Trustee Swartz asked if this expense would be a part of the Village's $2,500,000 cap. (Mr. Franz replied that it would not be part of the cap.) Trustee Heuberger suggested delaying the studies two or three weeks until cost budgets are more definite.. Mr. Soyka said this would not be a problem. After further discussion, Trustee Swartz made a motion to accept the proposal from Ciorba for the two studies at a cost not to exceed $18,400. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ACCEPTANCE OF PROPOSAL FOR The traffic signal at the intersection of CONSULTING SERVICES FOR KENTON/ Deerfield Road and Kipling /Kenton is in need KIPLING TRAFFIC SIGNAL of modernization and interconnection to MODERNIZATION adjacent Deerfield Road signals. This project has been included in the capital projects budget. Ciorba Group was asked to submit a proposal for this work. They propose to provide preliminary, design, and construction engineering, including an alignment study, for an amount not to exceed $34,050. Engineering and construction would be funded through MFT. All contract plans, specifications and cost estimates would be in accordance with MFT guidelines for IDOT review. It is the recommendation of the Director of Public Works and Engineering that the Ciorba Group proposal be accepted. Mr. Soyka commented that the Village needs to do all that can be done to make the Deerfield and Kenton /Kipling intersection as safe and efficient as possible. Traffic patterns have changed in the past five years, with the number of children using the intersection increasing. The possibility of eliminating the offset needs to be studied. The offset study makes up about $5,000 of Ciorba's proposed cost for the project. After discussion, Trustee Seidman made a motion to award the bid to Ciorba Group for an amount not to exceed $34,050. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) Trustee Heuberger inquired how the bus flow is working at Kipling. Police Chief Anderson reported that traffic is moving well. Whittier has been closed off. Traffic enters the school grounds from Kipling, goes west along the side of the school, turns at the end of the parking lot and exits again at Kipling. Busses will park along Kipling and go south on Longfellow. Cars may go either left or right. School District 109 would still like to have a bus lane, but there is no financing for it this year. DISCUSSION VILLAGE CENTER DEVELOPMENT Mayor Forrest recommended that Michael COMMISSION LeTourneau be appointed Chairman of the VCDC, effective immediately. Trustee Seidman so moved. Trustee Swartz seconded the motion. • The motion passed unanimously. SOUND WALLS Trustee Rosenthal reported that she and Trustee Swartz have examined the new sound walls by the Tollway. While the walls are a wonderful improvement, there are 3 1 1 some flaws that need to be corrected. She suggested that staff write a letter to the tollway authority enumerating those things which still need to be done. EXTENSION FOR WHAT'S COOKIN' Attorney Robert Kenny reported that last December the What's Cookin' Restaurant, proposed for the Red Roof Inn property, was not prepared to submit a development agreement and letter of credit, so the Village withheld its rezoning and special use ordinance. Mr. Kenny indicated that the required documents will not be ready within the one year time period, so a six month extension is being sought. Trustee Rosenthal commented that a six month extension is too long. She moved to allow an extension but shorten the extension period to three months. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) EXECUTIVE SESSION Mayor Forrest asked for a recommendation to go into Executive Session to discuss land acquisition. Trustee Seidman so moved. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, NAYS: None (0) ADJOURNMENT meeting. Trustee Heubergi The meeting was adjourned Rosenthal, Seidman, Swanson, Swartz (6) There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the ar seconded the motion. The motion passed unanimously. at 8:40 P.M. -';_ � �' ME, �7 ". Village Clerk 1 APPROVED: 4 Mayor