12/02/1996December 2, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, December 2, 1996, at 8:00 P.M. The Clerk called the roll and announced
that -the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney Sheila Quinn.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the minutes of the previous meeting. Trustee
Heuberger suggested that on page 2, in the paragraph regarding the Comprehensive
Annual Financial Report, the wording should be changed to ". . that the Village
is in excellent financial condition. . . ". He also noted that the students who
came to request a skating /blading location were all from Shepard Junior High
School. A motion to approve the minutes as amended passed unanimously.
PROMOTION OF JOHN SLIOZIS Mayor Forrest announced that John Sliozis, a
police officer with the Village since 1976,
has been promoted to the position of Deputy Chief of Police. He will fill a
position left vacant by the recent retirement of Gary Stryker. Deputy Chief
Sliozis' family was in attendance, and his badge was pinned on by his two sons.
CONSENT AGENDA
ORDINANCE 0 -96 -45 VACATING An ordinance vacating a recorded 55' building
RECORDED REAR BUILDING LINE FOR line for 214, 222, and 234 Burr Oak Avenue.
214, 222, AND 234 BURR OAK AVENUE Second Reading.
Trustee Rosenthal made a motion for passage of
the Consent Agenda and adoption of the Ordinance. Trustee Swanson seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
OLD BUSINESS
AUTHORIZATION TO REJECT BIDS FOR Mr. Franz reported that the high'bidder for
1988 CHEVROLET the 1988 Chevrolet has reneged on his offer
to purchase the car for $2600. Mr. Franz
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s.
suggested that the Board reject the four bids received for the automobile and
authorize staff to negotiate a sale for the best price available. Trustee
Seidman so moved. Trustee Heuberger seconded the motion. The motion passed by
the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
NEW BUSINESS
ORDINANCES RE 1996 REAL ESTATE Mr. Valentine reported that the 1996 property
ESTATE TAX LEVY AND 1996 DEBT tax levy is $4,781,642; however, the Village
SERVICE LEVY TAX ABATEMENTS intends to abate $567,000 from debt service,
lowering the combined levy to $4,214,642.
This is a total increase for the Village and Library of about $11,000. The
Village levy is down about 1.2 %, and the Library levy is up 4 %. There are
abatement ordinances this year for the 1987 and 1983 bond issues. First Reading.
ACCEPTANCE OF PROPOSAL FOR In anticipation of the downtown redevelopment,
ENGINEERING SERVICES RE SOUTHEAST Mr. Soyka is requesting that engineering
QUADRANT REDEVELOPMENT TRAFFIC studies be done for intersection
SIGNAL WARRANT STUDY AND modifications. Ciorba Group would perform
INTERSECTION DESIGN STUDY all tasks to complete a traffic signal warrant
analysis for the proposed signal at Deerfield
Road and Rosemary Terrace. They would also develop geometric alternates for this
intersection in an effort to discourage traffic on Rosemary Terrace.
In addition to the signal at Rosemary, the
Village has also committed to improving the Deerfield Rd. /Waukegan Rd.
intersection with a right turn lane on the south approach. Since this
intersection is under State jurisdiction, the Village will have to submit an
Intersection Design Study (I.D.S.) which will show the proposed geometrics,
signal phasing and capacity. Ciorba Group would prepare this I.D.S. as well as
analyze the intersection's east approach to determine if the addition of a right -
turn lane will make Waukegan Road more accessible to traffic from the east.
Ciorba Group proposes to complete the two
studies for a fee of $18,400. Mr. Soyka recommends that their proposal be
accepted and that authorization be given to proceed immediately with the work.
Trustee Seidman commented that traffic going
west on Deerfield and turning south onto Waukegan Road needs to be studied as
well. Trustee Swanson asked about coordination between Ciorba's studies and
those done by the developer's engineer. Trustee Swartz asked if this expense
would be a part of the Village's $2,500,000 cap. (Mr. Franz replied that it
would not be part of the cap.) Trustee Heuberger suggested delaying the studies
two or three weeks until cost budgets are more definite.. Mr. Soyka said this
would not be a problem.
After further discussion, Trustee Swartz made
a motion to accept the proposal from Ciorba for the two studies at a cost not to
exceed $18,400. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ACCEPTANCE OF PROPOSAL FOR The traffic signal at the intersection of
CONSULTING SERVICES FOR KENTON/ Deerfield Road and Kipling /Kenton is in need
KIPLING TRAFFIC SIGNAL of modernization and interconnection to
MODERNIZATION adjacent Deerfield Road signals. This project
has been included in the capital projects
budget. Ciorba Group was asked to submit a proposal for this work. They propose
to provide preliminary, design, and construction engineering, including an
alignment study, for an amount not to exceed $34,050. Engineering and
construction would be funded through MFT. All contract plans, specifications and
cost estimates would be in accordance with MFT guidelines for IDOT review. It is
the recommendation of the Director of Public Works and Engineering that the
Ciorba Group proposal be accepted.
Mr. Soyka commented that the Village needs to
do all that can be done to make the Deerfield and Kenton /Kipling intersection as
safe and efficient as possible. Traffic patterns have changed in the past five
years, with the number of children using the intersection increasing. The
possibility of eliminating the offset needs to be studied. The offset study
makes up about $5,000 of Ciorba's proposed cost for the project.
After discussion, Trustee Seidman made a
motion to award the bid to Ciorba Group for an amount not to exceed $34,050.
Trustee Swartz seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
Trustee Heuberger inquired how the bus flow is
working at Kipling. Police Chief Anderson reported that traffic is moving well.
Whittier has been closed off. Traffic enters the school grounds from Kipling,
goes west along the side of the school, turns at the end of the parking lot and
exits again at Kipling. Busses will park along Kipling and go south on
Longfellow. Cars may go either left or right. School District 109 would still
like to have a bus lane, but there is no financing for it this year.
DISCUSSION
VILLAGE CENTER DEVELOPMENT Mayor Forrest recommended that Michael
COMMISSION LeTourneau be appointed Chairman of the
VCDC, effective immediately. Trustee Seidman
so moved. Trustee Swartz seconded the motion. • The motion passed unanimously.
SOUND WALLS Trustee Rosenthal reported that she and
Trustee Swartz have examined the new sound
walls by the Tollway. While the walls are a wonderful improvement, there are
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some flaws that need to be corrected. She suggested that staff write a letter to
the tollway authority enumerating those things which still need to be done.
EXTENSION FOR WHAT'S COOKIN' Attorney Robert Kenny reported that last
December the What's Cookin' Restaurant,
proposed for the Red Roof Inn property, was not prepared to submit a development
agreement and letter of credit, so the Village withheld its rezoning and special
use ordinance. Mr. Kenny indicated that the required documents will not be ready
within the one year time period, so a six month extension is being sought.
Trustee Rosenthal commented that a six month
extension is too long. She moved to allow an extension but shorten the extension
period to three months. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
EXECUTIVE SESSION Mayor Forrest asked for a recommendation to go
into Executive Session to discuss land
acquisition. Trustee Seidman so moved. Trustee Swartz seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger,
NAYS: None (0)
ADJOURNMENT
meeting. Trustee Heubergi
The meeting was adjourned
Rosenthal, Seidman, Swanson, Swartz (6)
There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn the
ar seconded the motion. The motion passed unanimously.
at 8:40 P.M.
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Village Clerk
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APPROVED:
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Mayor