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11/18/19961 November 18, 1996 Prior to the Board meeting, a mock Board meeting was conducted by Student Government Day officials. At the end of that meeting, participating students were introduced and presented with a "Home of the Bulls Training Facility" tile. The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, November 18, 1996, at 8:10 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Mayor Forrest called for a moment of silence in memory of Cardinal Bernardin. Trustee Rosenthal made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. TREASURER'S REPORT Finance Director George Valentine presented highlights from the October Treasurer's Report. Sales tax receipts are down 20 for the month but are 6.10 over the previous twelve month period. Departments are operating within projection except for Vehicle and Equipment Replacement - two major replacement projects which had been budgeted in 1995 -96 did not occur until this fiscal year. As of October 31, 1996, 101.40 of cash was invested at an average interest rate of 5.510 which compares with an average rate of 5.130 of the 90 -day Treasury Bill. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) REPORT ON DEPARTMENTAL OBJECTIVES, George Valentine presented the Report on FINANCE DEPARTMENT Departmental Objectives for the Finance [1 Department. Highlights from the report included: (1) 97 +% of Village funds were invested at a rate exceeding the 90 -day Treasury rate. (2) The Village has issued its Comprehensive Annual Financial Report for the year ending April 30, 1996 and has submitted it to the GFOA to determine its eligibility for a 13th consecutive Certificate of Achievement. (3) 11,795 Vehicle Stickers have been sold for 1996 -97. (4) The Finance Director is helping with plans to develop the southeast corner of Deerfield and Waukegan Roads. (5) The property tax levy and abatements will be presented next month, and work on the annual budget will begin in January. After Mr. Valentine presented his report there was a discussion regarding ways to ensure that all automobiles required to have vehicle stickers have them. PRESENTATION OF 25 YEAR AWARDS Mayor Forrest presented gold watches to Ron Kozanecki and Tom Skrabala in recognition of 25 years'of service to the Village of Deerfield. Mr. Kozanecki has worked in most divisions of the Public Works Department and is currently Water Foreman. Mr. Skrabala has been with the Police Department since 1971 and has served as Deputy Chief of Patrol Operations since 1984. MERITORIOUS SERVICE AWARD Mayor Forrest presented a Department Commendation for Meritorious Service to Deputy Chief Gary Stryker. Deputy Chief Stryker has been with the Deerfield Police Department for 27 years and has been instrumental with NIPAS, the 9 -1 -1 system and many other Police Department functions. He plans to retire next month and has accepted the position of undersheriff of Lake County. REPORTS FINANCE COMMITTEE REPORT ON The Finance Committee met with the auditors COMPREHENSIVE ANNUAL FINANCIAL prior to tonight's Board Meeting to review REPORT the Management Letter -and the Comprehensive Annual Financial Report. The report is unqualified and indicates that the Village is in excellent financial condition and that the books and records are well kept. Trustee Rosenthal made a motion to accept the Finance Committee report. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF CTC Negotiations for a Cable TV franchise renewal RE ADDITIONAL EXTENSION OF CABLE with Post Newsweek Cable remain unresolved. FRANCHISE AGREEMENT (120 DAYS)_ These franchise negotiations must be brought to a successful conclusion in order to protect the Village's rights and interests, especially in light of the impending transfer of the franchise to TCI. The Cable and Telecommunications Commission is 2 C therefore recommending an addi agreement. The current 90 -day extension would conclude April the extension. Trustee Swartz unanimously. REAPPOINTMENTS TO BOARDS AND COMMISSIONS tional 120 day extension of the existing franchise extension is due to expire December 4, and the new 4. 1997. Trustee Seidman made a motion to grant seconded the motion. The motion passed Mayor Forrest recommended the following reappointments to the Boards and Commissions: APPEARANCE REVIEW COMMISSION: Martin Becker (Ch.) and Michael Hull BOARD OF BUILDING APPEALS: Berton Ring BOARD OF POLICE COMMISSIONERS: Arthur Rollin BOARD OF ZONING APPEALS: Bruce Robbins VILLAGE CENTER DEVELOPMENT COMMISSION: Alan Garfield (from BZA), Oscar Adler and Joanne Leslie CABLE AND TELECOMMUNICATIONS COMMISSION: Jesse Rotman (Ch.) and Joseph Kayne ENERGY ADVISORY & RESOURCE RECOVERY COMMISSION: Glenn Schwartz MANPOWER COMMISSION: Jean Reuther PLAN COMMISSION: Robert Benton, James Feldman, Joseph Pugliese POLICE PENSION BOARD: David Rudolph SAFETY COUNCIL: Rick Cervarich and Lance Weiss YOUTH COUNCIL: Patricia Bornor (Ch.), Thomas Moses and Lawrence Tracey HUMAN RELATIONS COMMISSION: John Grage (Ch.) Trustee Rosenthal made a motion to approve the reappointments. Trustee Swartz seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -96 -42 APPROVING SPECIAL An ordinance authorizing Mr. and Mrs. USE IN THE C -1 VILLAGE CENTER Wladyslaw Krawczyk to relocate their tailor FOR WALTER'S TAILOR SHOP, 806 shop to a first floor location at 806 WAUKEGAN ROAD Waukegan Road_. First Reading. ORDINANCE VACATING A RECORDED REAR An ordinance vacating a recorded 55' building BUILDING LINE FOR 214, 222, AND 234 line for 214, 222, and 234 Burr Oak Avenue. BURR OAK AVENUE First Reading. Trustee Seidman moved for a waiver of the rules to permit the ordinance regarding Walter's Tailor Shop to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for passage of the Consent Agenda and adoption of the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) 3 OLD BUSINESS ORDINANCE 0 -96 -43 AMENDING SPECIAL An ordinance amending a special use and USE AND GRANTING SPECIAL USE /UNIQUE granting a special use /unique use to AT &T USE TO PERMIT INSTALLATION OF A to permit installation of a PCS monopole CELLULAR TELECOMMUNICATION FACILITY antenna at Clavey Park. Second Reading. IN CLAVEY PARK, AT &T Trustee Seidman made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: Rosenthal (1) ORDINANCE REZONING PROPERTY FROM A An ordinance rezoning property from a RESIDENTIAL CLASSIFICATION TO residential classification to a public lands PUBLIC LANDS CLASSIFICATION AND classification and amending a special use AMENDING SPECIAL USE, METRA/ for renovations to the train station at DEERFIELD RAILROAD STATION AT Chestnut Street and Deerfield Road. Second CHESTNUT AND DEERFIELD Reading. Tom Jacobs of RUST Engineering and Clayton Weaver of METRA were in attendance to provide additional information regarding unresolved train station issues. Issues raised and discussed included bicycle lockers vs bicycle racks, location of the proposed crosswalk and width of the platform both east and west of the tracks, brick (concrete) pavers vs asphalt paving for the platform, future plans for an elevated pedestrian crosswalk, upgrade to Sternenberg Lake Bluff light fixtures (to be spaced about every 50' and about 10, from the east and west side of the train tracks), paint colors, location of taxi queuing areas, and the number of handicapped parking spaces legally required. Trustee Heuberger requested that an updated line item budget be provided. Mr. Weaver agreed and added that METRA will provide alternates in the bid so that the Village has choices. Mayor Forrest stated that the Village needs a listing of who is to pay for what, and what the total cost to the Village might be. Mr. Weaver responded that the estimates for pavers and lighting have already been done. These are the only items for which the Village is responsible. Commenting that there are still issues to resolve, Trustee Heuberger made a motion to table this agenda item. Trustee Swanson seconded the motion. The motion passed unanimously. Mr. Jacobs stated that the project will be bid in the spring. He will finalize the cost sharing numbers and the paint colors and will report back to the Board at that time. ORDINANCE 0 -96 -44 INCREASING NUMBER An ordinance increasing the number of Class B OF CLASS B LIQUOR LICENSES FROM NONE liquor licenses from none to one. The owners TO ONE, LA MADELAINE of la Madelaine Bakery & Cafe are requesting the license primarily to permit them to sell 1 wine with the la Madelaine label as a component of gift baskets. They are requesting a waiver of the rules so that sales can begin in time for the holiday season. First Reading. Trustee Swartz moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger seconded the motion. The motion passed, with Trustee Seidman voting against it. Trustee Swartz moved to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: Seidman (1) AUTHORIZATION TO DISPOSE OF SURPLUS Four bids were received for a surplus 1988 1988 CHEVROLET CELEBRITY Chevrolet Celebrity with mileage of 58,275. Staff recommends that the high bid of $2,600 made by Tom Kuhl be accepted. Trustee Seidman so moved. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION REQUEST FOR SKATING /BLADING LOCATION Several students from Shepard Junior High School made a presentation to the Board in which they expressed their frustration at not being able to find an acceptable location to roller blade and skate board in Deerfield. They have been asked to leave Deerbrook Mall, Deerfield Commons, parks and other locations. The students gave the Board a petition signed by 125 students which requests that a place for roller blading and skate boarding be identified and provided. Mayor Forrest commented that the Village has no control over the rules set by owners of private property. Liability is a major concern for property owners. Trustees suggested that the students identify and make a list of potential locations and then go to the District 109 Board, fire district and the park district with their needs and suggestions. Village staff would also look over the list to see if any of the cited locations are appropriate and are under Village jurisdiction. BARBARA HOUPT RECOGNIZED FOR 20 In recognition of twenty years with the YEARS OF SERVICE TO DEERFIELD Village, including being Department Head since July 1988, Mr. Franz and Mr. Valentine presented Mrs. Houpt with a poster of her 1976 employment picture. A cake in honor of Mrs. Houpt and other employees recognized earlier in the meeting was available in the conference room after the meeting. 5 A:: : �1 u ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:35 P.M. ATTEST: •��.i: �� i 1 'emu ,` 1 1 APPROVED: / Mayor 0