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10/07/1996October 7, 1996 The regular meeting of the Board of Trustees of the Village called to order by Mayor Forrest in the Council Chamber of Monday, October 7, 1996, at 8:00 P.M. The Clerk called the that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz of Deerfield was the Village Hall on roll and announced and that a quorum was present and in attendance.. Also present were Assistant to the Village Manager Gerald Smith and Attorney Sheila Beary Quinn. Trustee Swartz made a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. Trustee Heuberger noted that the attorney's legal name is now Sheila Beary Quinn. The motion to approve the minutes passed unanimously. CONSENT AGENDA ORDINANCE 0 -96 -34 RE SIDEYARD An ordinance granting a variation to Howard and VARIATION AND PRINCIPAL /ACCESSORY Nettie Parks, 625 Byron Ct., allowing a minimum STRUCTURE SEPARATION, 625 BYRON CT sideyard variation of 5.501 in lieu of the required 8' and an 8' setback of a detached garage from the home in lieu of the minimum 10' required by ordinance. Fir -ot Reading. ORDINANCE AMENDING SPECIAL USE TO An ordinance amending a Special Use to School SCHOOL DISTRICT 109 District 109 to permit construction of additions to Caruso Junior High School and other site improvements. First Reading. Trustee Seidman moved for a waiver of the rules to permit the ordinance regarding 625 Byron Ct. to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for passage of the Consent Agenda and adoption of the Ordinance. Trustee-Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) OLD BUSINESS TRAFFIC ENFORCEMENT IN COROMANDEL An agreement between the Village and Optima authorizing the Village to establish and maintain speed restrictions and stop signs in-the Coromandel subdivision. 1 1 1 Trustee Rosenthal made a motion to authorize signing of the agreement allowing enforcement of traffic regulations at Coromandel. Trustee Heuberger seconded the motion. After discussion, the motion passed unanimously. NEW BUSINESS AUTHORIZATION TO EXECUTE CONTRACT Due to the new subdivisions which have been WITH U.S. CENSUS BUREAU TO CONDUCT built in Deerfield during the past few years, A SPECIAL CENSUS it is likely that there has been a significant increase in the Villagc'S population. Staff has contacted the U. S. Census Bureau regarding the possibility of conducting a special census and has been informed that the cost of holding the special census is $16,740. $13,500 of that amount is to be paid to the Census Bureau in advance, while $3,240 is to be held by the Village to pay local persons who work on the census. If the estimated population increase of 2000 is correct, the cost of the census should be more than offset by increased allocations of State revenues. Trustee Seidman made a motion, seconded by Trustee Swartz, to authorize execution of the contract with the U. S. Census Bureau at a cost of $16,740. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION TO RETAIN BAXTER & During heavy storms in May, certain areas WOODMAN TO STUDY THE SANITARY in the southwest quadrant experienced sanitary SEWER SYSTEM IN CERTAIN AREAS OF sewer problems. The Director of Public Works THE VILLAGE and Engineering is recommending that a study be be undertaken by Baxter and Woodman Consulting Engineers to identify possible problem areas in the southwest .quadrant so that corrections can be made. The cost of the proposed study is not to exceed $35,000. In addition, Mr. Soyka recommends having a study done to confirm findings of a 1983 study which concluded that the North Avenue sanitary sewer should be replaced. Baxter & Woodman has proposed to do this study for $6,000. Finally, Mr. Soyka recommends that a study be done to verify if the East Side Pump Station is vulnerable to flooding, as shown on the preliminary flood insurance study, so that steps can be taken, if necessary, to protect it. Baxter & Woodman has proposed to do that study for $5,000. Mr. Soyka recommends that all three of the Baxter Woodman proposals be accepted at a total cost not to exceed $46,000. None of these costs were included in the budget and, at present, are unfunded. After discussion, Trustee Rosenthal made a motion to retain Baxter & Woodman Consulting Engineers to do the three studies at a total cost not to exceed $46,000. Trustee Heuberger seconded the Wotion. T —he motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) 2 4 -SOUTHEAST QUADRANT REDEVELOPMENT Mayor Forrest announced that the Village has AGREEMENT reached an understanding with the Taxman Corporation of Skokie on a Redevelopment Plan for the Southeast Quadrant of the Village Center. This area encompasses 3.4 acres from Waukegan Road to Rosemary Terrace on the-east and Deerfield Road to the First Midwest property on the south. Staff will hold a press briefing on Friday, October 11 at 10:00 A.M. in the Village Hall where media and anyone else interested may ask questions concerning the proposed plans. The proposed development agreement will be an agenda item at the October 21st Board meeting. The proposal will also be reviewed by both the Plan Commission and the Village Center Development Commission. ACQUISITION OF PROPERTIES Mayor Forrest announced that the Village has reached a settlement agreement with Mr. Pedersen for the acquisition of the property at 747 Central Avenue and the industrial properties on Waverly Court. The settlement calls for payment Pedersen in the amount of $2,014,800, with the Village taking possession of the properties on May 31, 1997. The Village will pay 10% of the total amount upon entry of the judgment order, 80% on January 3, 1997 and the final 10% at the time of possession. Trustee Swartz made a motion to authorize the Village to enter into the transaction. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION RIGHT -OF -WAY DEPOSITS deposits to ensure that ADJOURNMENT meeting. Trustee Swartz meeting was adjourned at Trustee Seidman suggested that staff study current procedures for refunding right -of -way they are being returned on a timely basis. There being no further business to discuss, Trustee Seidman made a motion to adjourn the seconded the motion. The motion passed unanimously. The 8:25 P.M. APPROVED: Mayor ATTEST: Village Cler 3 Mayor Forrest's Statement Southeast Quadrant Redevelopment Plan October 7, 1996 Village Board Meetinp, I am very pleased to announce tonight that the Village has reached an understanding with the Taxman Corporation of Skokie on a Redevelopment Plan for the Southeast Quadrant of the Village Center. As most everyone knows, last December, Mr. Taxman took an option on the 57,000 sq. ft. Knaak parcel at the corner of Deerfield and Waukegan Roads and expressed interest in working with the Village on redeveloping the 3.4 acres from Waukegan Road to Rosemary Terrace on the east and south to the First Midwest Bank property. This represents the first serious commitment by a developer to undertake a major redevelopment in the Village Center since the Village established a Tax Increment Financing District in 1986. For the past decade, Deerfield has invited many developers to enter into a partnership to initiate redevelopment of its downtown, an objective of the community for many years. Absent private initiative, in 1990 the Village took an option on the Knaak parcel and requested proposals for redevelopment. Although there was interest, no one was willing or able to commit sufficient funds to make the project work. The Village and Taxman have worked out a proposed Redevelopment Agreement listing the obligations of each party in this venture. These include on Taxman's part: - purchase of the Knaak parcel. - construction of a two story, 66,000 sq. ft. building with first floor retail and second floor office. - a new development at an estimated value of $15,000,000. - construction of a parking deck estimated to cost $1.7 million which will provide parking in excess of that required by the Zoning Ordinance. - contribution of ROW for a turning lane for northbound Waukegan Road at Deerfield Road. The Village agrees to: - acquire the four additional parcels needed to assemble the 3.4 acre development site. - construct a turning lane at Waukegan Road and Deerfield Road. - improve the intersection and install new traffic signals at Rosemary Terrace and Deerfield Road. - contribute up to $2.5 million in TIF funds which includes the property mentioned above. As for the public subsidy, the Village and consultants project that the $2.5 million will be repaid through TIF property and sales tax receipts over the life of the agreement which is scheduled to expire in 2009. This time frame coincides with the expiration date of the TIF District which, by law, expires that same year. Mayor Forrest's Statement Southeast Quadrant Redevelopment Plan October 7, 1996 Village Board Meeting Page 2 No action will be taken on the proposed agreement until our next meeting on October 21st. It is still in a final draft stage. To that end, I have directed staff to hold a press briefing on Friday, October 11th at 10 A.M. in the Village Hall where the media and anyone else interested might ask questions of staff concerning these proposed plans. I want to emphasize that the development agreement will in no way shortcut the normal plan review process. Both the Plan Commission and the Village Center Development Commission will review the proposal as they do all other land use petitions. A public hearing will be conducted by the Plan Commission and both of the commission reports will be considered at a regular meeting of the Village Board at a later date. From a personal standpoint, I am very pleased with this potential redevelopment within our Village Center. We have been extremely patient in waiting for private initiative to undertake a project of this size and scope. Now, we have an opportunity to begin what has been one of the Village's highest priorities - new development within the heart of our community. Although this is a major undertaking, we should accept the challenge and begin the task of making the Village Center more economically viable and the focal point of our community. 1 1 1