09/16/1996September 16, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mr. Franz in the Council Chamber of the Village Hall on Monday,
September 16, 1996, at 8:00 P.M. The Clerk called the roll and announced that the
following were:
Present: Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Vernon E. Swanson
Michael Swartz
Absent: Bernard Forrest, Mayor
Edwin B. Seidman
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney Sheila Beary.
Given the absence of the Mayor, Trustee Swartz
made a motion that Trustee Rosenthal serve as Mayor pro tem. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Trustee Swartz made a motion, seconded by
Trustee Heuberger, to approve the minutes of the previous meeting. The motion
passed unanimously.
Youth Director Tom Creighton and Social Worker
Gerald Zachar were in attendance to thank Board members, Village employees and
sponsors for their participation in the eighth annual Mudfest, and they presented
participating Board members with Mudfest t- shirts and - towels.
BILLS AND PAYROLL Noting a payment to King's Kennels, Trustee
Swanson asked Mr. Valentine to explain the
procedure the Village uses when picking up stray and /or wild animals.
Trustee Swartz made a motion, seconded by
Trustee Swanson to approve the Bills and Payroll. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine presented
highlights from the August Treasurer's Report.
This month's report has a new format showing thirteen months of sales tax receipts
instead of twelve, as well as other information not previously given.
Sales tax receipts are down by 10% for the
month but are 6.24% over the previous twelve month period. This decrease is due
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in part to the closing of the Marshalls and Mikasa stores. With the exception of
the Street Department, operating departments are within projection. The
discrepancy with the Street Department appears to be simply one of timing. As of
August 31, 1996, 100.8% of cash was invested at an average interest rate of 5.56%
which compares with an average rate of 5.19% for the 90 -day Treasury Bill.
PROCLAMATION - KIWANIS PEANUT DAYS Mayor pro tem Rosenthal read a proclamation
designating September 27 and 28 as Kiwanis
Peanut Days in Deerfield, and urging all citizens to support the effort. Trustee
Swanson made a motion to accept the proclamation. Trustee Heuberger seconded the
motion. The motion passed unanimously. Robert Speckmann was in attendance to
accept the proclamation on behalf of the Kiwanis Club.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights of the
COMMUNITY DEVELOPMENT Report on Departmental Objectives for the
Community Development Department. Mrs. Houpt
reported that:
1) The Comprehensive Plan has been completed. It is available at the library and
is also for sale.
2) The Farmer's Market and Plaza Pleasures have been successful this year.
3) The number of building permits is up, as are fees and construction values.
Although the number of inspections was about the same as the same six month period
last year, this year no outside inspector was needed.
4) Permits have been issued for about 2/3 of the Optima project. The department
recently received from Optima a packet of variations from the Coromandel PUD, and
these have to be reviewed. The berm seems to be in compliance, but this will be
checked as well.
5) The Community Rating System reapplication may
Deerfield earlier this year, which may cause an
repetitive loss properties.
REPORTS
be complicated by the flooding in
increase in the number of
REPORT AND RECOMMENDATION OF BZA A public hearing was held on August 20, 1996,
RE REQUEST FOR SIDEYARD VARIATION to consider the request of Howard and Nettie
AND PRINCIPAL /ACCESSORY STRUCTURE Parks, 625 Byron Court, for a variation to
SEPARATION. PARKS, 625 BYRON COURT allow a minimum sideyard of 5.50' in lieu of
the required 8' and an 8' setback of a detached
garage from the home in lieu of the minimum 10' required by ordinance. Approval
of the request would allow construction of the addition of a family room to the
home. The Board of Zoning Appeals unanimously recommended that the variations be
granted as requested, with the understanding that the interior of the south wall
of the existing garage be covered with at least 1/2" of drywall, taped and sealed,
and that the 2' chimney encroachment on the south side of the proposed addition be
reduced to not more than 18 ".
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After discussion, Trustee Swartz made a motion
to accept the report of the BZA and to direct the Village attorney to prepare an
ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing
COMMISSION RE REQUEST FOR AMENDMENT on August 22 to consider the request of School
TO SPECIAL USE TO PERMIT District 109 for an amendment to the Special
CONSTRUCTION OF ADDITIONS TO Use to permit construction of additions to the
EXISTING BUILDING AND OTHER SITE. existing Caruso Junior High School building
IMPROVEMENTS. SCHOOL DISTRICT 109 and other site improvements. The Plan
Commission voted unanimously to approve the
petitioner's request, subject to submission of a parking lot plan which meets
Zoning Ordinance requirements.
Mrs. Mary Oppenheim, representing School
District 109, reported that Caruso Junior High School is the sixth and final
school that District 109 plans to enlarge. This is being done to accommodate an
increase in the number of students from the present enrollment of 380 to about 520
in the next five to six years.
Using an architect's drawing of the proposal,
Mrs. Oppenheim explained-that the addition will consist of new classrooms, a lunch
room /gym space, and reworked offices. The parking lot, which is part school
district property and part park district property, is to be enlarged and traffic
patterns reworked, with bus traffic being separated from car traffic. Plans for
additional required storm water detention will be submitted to Mr. Soyka and to
the park district for approval. The school district plans to begin construction
in March, complete the majority of work in the summer, and hopefully finish the
project by the end of October.
Trustee Heuberger asked that consideration be
given to Deerfield Youth Baseball since they make heavy use of the lighted Caruso
field. Mrs. Oppenheim agreed.
Most of the discussion involved bus and
automobile traffic flow, fire lanes, and parking spaces. Trustee Swartz expressed
strong concern about the workability of the proposed new traffic patterns in the
south lot. Mrs. Oppenheim' responded that too much parking would be lost if
traffic was made one -way.
Trustee Heuberger made a motion to accept the
Plan Commission report and to direct the Village attorney to. prepare an ordinance.
Trustee Ehlers seconded the motion. Trustee Swartz suggested giving additional
consideration to the traffic flow in the south lot, even if improving the plan
necessitates the loss of a few parking spaces. After discussion, Trustee
Heuberger modified his motion to accept the report, reserving out the traffic flow
issue. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -96 -33 APPROVING An ordinance approving an amendment to a
AMENDMENT TO SPECIAL USE TO Special Use to permit construction of an
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PERMIT CONSTRUCTION OF AN addition and site improvements at Shepard
ADDITION AND SITE IMPROVEMENTS, Junior High School. Second Reading.
SHEPARD JUNIOR HIGH SCHOOL
Trustee Swanson made a motion for adoption of
the Consent Agenda and passage of the Ordinance. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
DISCUSSION
TOBACCO SHOPS Trustee Swartz made a motion that, in light of
the disapproval of many Village residents at
having a tobacco shop at the Deerfield Commons, the Plan Commission look into
where these establishments should and should not be permitted uses. Trustee
Heuberger seconded the motion. The motion passed unanimously.
STOP SIGNS AT COROMANDEL Optima and some residents of Coromandel have
raised the issue of traffic signage. The
signage was approved as part of the overall plan for Coromandel, but there is no
ordinance allowing police officers to enforce it. Trustee Ehlers made a motion to
direct the Village attorney to prepare the required ordinance. Trustee Heuberger
seconded the motion. The motion passed unanimously.
TRAFFIC CONCERNS, MATAS CORP. Representatives
of Matas
have complained that
Coromandel
residents are
using the street
through their property as a short cut to Lake
Cook Road. They would like to see
changes in traffic signalization to alleviate
the problem.
Staff has been
monitoring the situation but prefers to take a
wait - and -see
stance until
Coromandel is completed, road construction is
finished, and
normal traffic
patterns are established.
CONDEMNATION LAWSUIT Mr. Franz reported that last year the Village
filed a condemnation suit for the property at
750 Waukegan Road. In Executive Session, the Board has decided to abandon the
suit. In doing so, the Village must pay fees incurred by the property owner, Mr.
Healy. That amount has been settled at $34,501.84. In order for the attorney to
proceed in court, authorization for the expenditure is needed from the Board.
Trustee Swartz so moved. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
EXECUTIVE SESSION Trustee Swartz made a motion, seconded by
Trustee Ehlers, to go into Executive Session to
discuss land acquisition. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
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ADJOURNMENT There being no further business to discuss,
Trustee Heuberger made a motion to adjourn the
meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:55 P.M.
ATTEST:
A' &.
(00, Village Cler"
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APPROVED:
Mayor 494o
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