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09/03/1996September 3, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Tuesday, September 3, 1996, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve the minutes of the previous meeting. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -96 -32 GRANTING An ordinance granting a sideyard variation to SIDEYARD. VARIATION TO JAMES James Landaker, 1419 Stratford Road, for the LANDAKER. 1419 STRATFORD RD. purpose of building an addition onto the petitioner's home. Second Reading. ORDINANCE APPROVING AMENDMENT TO An ordinance amending a special use to permit SPECIAL USE TO PERMIT CONSTRUCTION construction of an addition and site OF AN ADDITION AND SITE improvements at Shepard Jr. High School. IMPROVEMENTS. SCHOOL DISTRICT 109 First Reading. Trustee Seidman moved for passage of the Consent Agenda and adoption of the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) OLD BUSINESS AUTHORIZATION FOR MAYOR TO SIGN Mr. Franz reported that at the Board of (1) TERMINATION OF SIX PARTY WATER Trustees meeting held on July 15, 1996, Board AGREEMENT, (2) THORNGATE WATER members agreed in principal to a new Thorngate SYSTEM AGREEMENT AND (3) AGREEMENT water system contract. There have been no WITH BAXTER FOR WATER SERVICE TO changes since that time. All private parties THEIR UNINCORPORATED PROPERTY have signed the agreement. Riverwoods and Deerfield are now being asked to sign it, as well as the document terminating the original six -party water agreement. The new water agreement with Baxter replaces the original agreement for providing water to Baxter's unincorporated property. Terms are essentially the same as were called for in 1986. After discussion, Trustee Swartz made a motion to authorize the Mayor to sign the agreements. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Mr. Soyka reported that three bids were PARKWAY TREE TRIMMING received for the 1996 Tree Trimming Program. Mr. Soyka recommends that the contract be awarded to low bidder Robert W. Hendricksen Co. in an amount not to exceed the budgeted amount of $34,000. The Hendricksen bid was $36,350. Quantities of trees to be trimmed will be adjusted to stay within budget. The company was also awarded the bid in 1995 and staff was quite satisfied with their work. Trustee Seidman made a motion, seconded by Trustee Rosenthal, to award the contract to Robert W. Hendricksen Co. in an amount not to exceed $34,000. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION DISCUSSION RE PLANNED PEDESTRIAN A number of Village residents signed in to BRIDGE. BRISTOL ESTATES discuss the pedestrian bridge which has been approved for Bristol Estates. As background, Mayor Forrest commented that the proposed bridge was approved by the Board as a way to be sure that Bristol Estates would not be an isolated neighborhood, but' would have access to, and be accessible from, other parts of the Village. Some residents who spoke were in favor of the bridge, while others were against its construction. Those in favor of the bridge gave reasons of accessibility, commenting that children in Bristol Estates need a better way than Lake Cook Road to get to South Park School or to visit with friends, while residents west of the bridge can use it to access shopping, Coromandel, the new train station, Brickyards Park and other areas. Those against the pedestrian bridge cited safety concerns, the desire to retain privacy, the desire to avoid the noise and disruption of bridge construction, and the fear of bringing crime into the neighborhood. Board members reminded those concerned that originally Gordon Terrace was to be extended eastward across the creek. It was then determined that the connection would be confined to pedestrians and 2 bicyclists. The bridge was approved in July 1994 as part of the Bristol Estates Final Development. There is no further Board action required on the matter. DISCUSSION EXECUTIVE SESSION Trustee Swartz made a motion, seconded by Trustee Heuberger, to go into Executive Session to discuss land acquisition. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Seidman 'seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:37 P.M. ATTEST: -29*Nt a C§� LO Village Cler APPROVED: Mayor 3 1 L 1