08/19/1996August 19, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, August 19, 1996, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz'
Absent: Harriet E. Rosenthal
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the minutes of the previous meeting. Trustee Swanson
suggested minor wording changes in the section summarizing the Police Department
Report on Departmental Objectives. Trustee Ehlers suggested a clarification in
the section regarding the resubdivision of property at 935 Kenton Road. The
motion to approve the minutes, as amended, passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the Bills and
Payroll. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine presented
highlights from the July Treasurer's Report.
Sales tax receipts are down 6% for the.month but are 9% over the previous twelve
month period. Major revenue items are at or over their budgets. Expenses are as
projected. As of July 31, 1996, 105.5% of cash was invested at an average
interest rate of 5.52 %, which compares with an average rate of 5.26% for the 90-
day Treasury Bill.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR July 11, 1996, to consider the request of
AMENDMENT TO SPECIAL USE TO PERMIT School District 109 for an amendment to their
CONSTRUCTION OF AN ADDITION AND Special Use to permit construction of an
SITE IMPROVEMENTS AT SHEPARD JR. addition and site improvements at Shepard Jr.
HIGH SCHOOL, SCHOOL DISTRICT 109 High School. By a vote of-5-0, the Plan
Commission approved the petitioner's request.
Trustee Seidman made a motion, seconded by
Trustee Swartz, to accept the Plan Commission Report and Recommendation.
Mary Oppenheim, Chairman of the Facilities
Committee for School District 109, and Dominick Deminica of Legat Architects,
were in attendance to respond to questions from the Board.
Mrs. Oppenheim reported that the size of the
building addition will be approximately 7500 square feet, plus additional square
footage for the fire lane that goes around the south portion of the building.
There was discussion of whether the fire lane needs to be impervious. Also
discussed were parking and access in the vicinity of the school, including a
meeting recently held to discuss these topics. That meeting included school
district representatives, Chief of Police Anderson, Linda Gryziecki of the Park
District, and neighborhood residents.'
Area resident Tony Minorini, representing the
Action Committee on Life /Safety Issues at Shepard Jr. High, reported that his
group plans to do a study of the area, including videos and street measurements,
and will then make suggestions on how handle the traffic problems at and around
Shepard Junior High. The group's proposal should be ready within a month.
unanimously.
After further discussion, the motion passed
CONSENT AGENDA
ORDINANCE GRANTING SIDEYARD An ordinance granting a sideyard variation to
VARIATION FOR 1419 STRATFORD James Landaker, 1419 Stratford Road, to permit
a minimum sideyard variation of 3.66 feet in
lieu of the required 8 feet, and a combined sideyard of 16.46 feet in lieu of the
minimum 20 feet required by ordinance. First Reading.
OLD BUSINESS
AUTHORIZATION TO EXTEND CABLE This agenda item was tabled at the August 5th
FRANCHISE AGREEMENT FOR AN meeting. Trustee Ehlers made a motion to
ADDITIONAL 90 DAYS remove the matter from the table. Trustee
Seidman seconded the motion. The motion
passed unanimously.
Trustee Ehlers reported that the item was
tabled in order to obtain legal counsel regarding the pros and cons of extending
the franchise agreement. In a letter dated August 9, 1996, legal counsel
addressed the issues involved and concluded that the Village would be best served
by extending the current franchise agreement while negotiations on a renewal
agreement continue.
Jesse Rotman, Chairman of the Cable and
Telecommunications Commission, reported that progress is being made on the
renewal, with only two major issues left to resolve. Negotiations are
complicated, however, by the impending transfer of ownership to TCI.
After discussion, Trustee Ehlers made a motion
to extend the cable franchise agreement with Post Newsweek Cable for.an
additional 90 days. Trustee Heuberger seconded the motion. The motion passed unanimously.
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RESOLUTION R -96 -08 AUTHORIZING A resolution authorizing the adoption of an
AGREEMENT WITH MFS non - exclusive telecommunications franchise
agreement between the Village and MFS
(Metropolitan Fiber Systems of Chicago, Inc.).
Mr. Rotman reported that negotiations between
the Village and MFS continued for over a year. Many issues had to be resolved,
including services, fees, rights, franchise agreements, and protections.
Negotiations resulted in a five year agreement, with annual franchise fees of
$3,000 or 3% of revenues (whichever is greater) and an annual payment of $5,000
in lieu of in -kind services. Other terms include an application fee of $5,000
from MFS, reimbursement of ascertainable costs (including legal fees up to
$5,000), and reimbursement of engineering review fees at an amount of no less
than $3,000. MFS will be required to submit an audited statement to the Village,
and the Village will have the right to have an audit done.
Mr. Rotman and Jody Carl, general counsel for
MFS, responded to questions from Board members, after which Trustee Swartz made a
motion to adopt a resolution authorizing adoption of the agreement between the
Village and MFS. Trustee Seidman seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO PURCHASE PHONE Mr. Valentine reported that this year's budget
SYSTEM FOR VILLAGE HALL, ANNEX, includes funding for a new telephone system
AND POLICE DEPARTMENT for Village Hall, the Annex, and the Police
Department. Of particular importance is the
ability of a new system to address certain Police Department needs, including:
ability to integrate with the 9 -1 -1 equipment, external Caller ID pass through,
ability to give internal caller ID, ability to interface with the existing LAN,
and hands free full duplex intercom features. Four proposals were submitted for
a new telephone system. The low bid was from Midco, Inc. for a Toshiba system.
It was determined, however, that this system does not meet Village requirements.
Mr. Valentine and Deputy Chief Stryker recommend that the proposal of Allied
Tele -Com be accepted. This proposal features the Intertel AXXESS Phone System
and accompanying voice mail system, AXXESSORY Talk, at a cost of $49,975. This
proposal is the next lowest in price, has the most options, and the Village has
had favorable experience with the vendor, who provides maintenance on the current
phone system.
Mr. Valentine and Deputy Chief Stryker -
responded to questions from Board members, after which Trustee Seidman made-a
motion to award the bid to Allied Tele -Com for an amount not to exceed $49,975.
Trustee Swartz seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
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DISCUSSION
HAZARDOUS WASTE PICK UP Trustee Seidman reported that SWALCO was not
successful in its attempt to get a hazardous
waste pick up day for Deerfield in the fall. There will be one in Glenview,
however, and Deerfield residents may participate.
LAKE COOK ROAD RETENTION BASIN Although the information has not yet
officially been released, The Corps of
Engineers apparently has recommendations for improvements at the Lake Cook Road
retention basin which will be helpful to Deerfield in solving flooding problems.
SANITARY SEWER BREAK ON HACKBERRY A break in a 24" sanitary sewer at Hackberry
has been discovered. The break may have been
a contributor to the flooding problems in that area.
RESOLUTION R -96 -09 AUTHORIZING As part of the 1996 -97 Budget Review process,
REALLOCATION OF SURPLUS TIF FUNDS the Finance Committee recommended that surplus
funds in the amount of $2,800,000 be
transferred from Tax Increment Financing District 1 to Tax Increment Financing
District 2. The Village attorney prepared a resolution for this transfer, which
is allowed by Illinois State Statute.
Trustee Seidman made a motion to transfer
$2,800,000 in surplus TIF 1 funds to TIF 2. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
EXECUTIVE SESSION Trustee Swartz made a motion, seconded by
Trustee Ehlers to go into Executive Session to
discuss land acquisition. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Seidman made a motion to adjourn the
meeting. Trustee Swartz seconded the motion. The motion passed unanimously.
The meeting was adjourned at 8:55 P.M.
ATTEST:
Village Clerk
1 ROVED:
Mayor
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