08/05/1996August 5, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, August 5, 1996, at 8:00 P.M. The Clerk called the roll and announced that
.the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes
of the previous meeting. The motion passed unanimously.
(1) There have been only one robbery and two cases of aggravated assault so far
this year. In the same time period, however, domestic violence increased, with
five cases being reported.
(2) There have been two commercial and three residential burglaries. Four arrests
have been made in connection with these burglaries.
(3) The Police Department has made 51 arrests in the past six months for on view
theft.
(4) Vandalism has increased, much of it perpetrated by adults. Vandalism is often
related to problems in the workplace.
(5) The total number of traffic accidents increased over the same time period last
year, but injury accidents were down. Three accidents involved bicyclists.
(6) New projects included initiation of a bicycle patrol and plans to bring the
DARE program to the junior high schools.
Chief Anderson responded to numerous questions
from Board members on a wide variety of topics, including: giving consideration
25 YEAR EMPLOYEE
SERVICE AWARD TO
Mayor Forrest presented Police Sergeant John
POLICE SERGEANT
JOHN ELOFSON
Elofson with a gold watch in recognition of
his twenty -five years of service with the
Deerfield Police
Department.
REPORT ON DEPARTMENTAL
OBJECTIVES-
Chief of Police L. Patrick Anderson presented
DEERFIELD POLICE
DEPARTMENT
the semi - annual report for the Police
Department. Among the statistics cited by
Chief Anderson were:
(1) There have been only one robbery and two cases of aggravated assault so far
this year. In the same time period, however, domestic violence increased, with
five cases being reported.
(2) There have been two commercial and three residential burglaries. Four arrests
have been made in connection with these burglaries.
(3) The Police Department has made 51 arrests in the past six months for on view
theft.
(4) Vandalism has increased, much of it perpetrated by adults. Vandalism is often
related to problems in the workplace.
(5) The total number of traffic accidents increased over the same time period last
year, but injury accidents were down. Three accidents involved bicyclists.
(6) New projects included initiation of a bicycle patrol and plans to bring the
DARE program to the junior high schools.
Chief Anderson responded to numerous questions
from Board members on a wide variety of topics, including: giving consideration
to charging citizens for assistance with.car lockouts on `commercial` property (not
being considered at this time) ; effect of fines-on frequency.o.t. false alarms.
(stabilized since instigation of fines); gang'activity'-(insign ficant);
effectiveness'of compliance tickets (effective, but a cost increase may be
requested); and other matters.
AUTHORIZATION FOR MAYOR TO SIGN 'Board authorization is "needed. for. Mayor . ,
COLLECTIVE BARGAINING AGREEMENT- Forrest-to sign the'coYlecti.ve.:baxgaining'
WITH -PATROL.OFFICERS- ASSOCIATION agreement with -the -'Deerfi�eld Patrol Officers
Association for the period May 1., 1996 to.
April 30 , 1998. Trustee Swartz moved that authorization be: granted. Trustee,'
Seidman seconded the motion. 'The motion-passed by the folTowing'vote:
AYES: Ehlers, Heuberger', Rosenthal, Seidman; Swanson, Swartz (6)
NAYS: None (0)
Officer Richard Wilk signed the.agreement,for
the Deerfield Patrol Officers Association, and Mayor Forrest signed on behalf.,of
the Village.
REPORTS
REPORT'AND RECOMMENDATION OF BZA A public hearing was held on July 2, 1996,
RE REQUEST FOR SIDEYARD VARIATION to consider the request'of James B..Landaker,'
FOR JAMES LANDAKER. 1419 STRATFORD 1419 Stratford Road; for a variation to allow
a minimum sideyard of 3.66 feet in. lieu of the
required 8 feet and a combined sideyard of 16.46 feet in lieu-.of the minimum 20'
feet required by ordinance. Approval of the request.would allow construction of a
two story addition on-the south side of the petitioner's home. The Board of
Zoning Appeals unanimously recommended that the variations be granted as
requested.
Trustee Seidman made a motion to approve the
recommendation of the BZA and to direct the Village Attorney to prepare the
ordinance.- Trustee Swartz seconded the motion. Mr. Stucko commented that the
ordinance would legitimatize the existing minimum sideyard. variation as well a's
add the variation for the combined sideyard. After discussion, during which Board
members indicated that prior to construction Mr. Landaker's plan must be approved
by the Village engineer for appropriate drainage, the motion passed unanimously.'
REPORT'AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR
RESUBDIVISION OF PROPERTY AT 935
KENTON ROAD, LABARBARA BUILDERS
that the petitioner's plans for a
The Plan Commission held a public hearing on
July 11, 1996, to, consider the request of
=LaBarbara Builders for..resubdivision of the
property located at 935 Kenton Road. By a
vote of-5-0, the Plan Commission recommended
preliminary plat of resubdivision be approved.
Trustee Rosenthal moved to accept the Plan
Commission report and recommendation. Trustee Swartz seconded the motion.
Mayor Forrest noted, and Mrs. Houpt confirmed,
that the subdivision will meet the requirements of both the Zoning Ordinance and
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the Subdivision Code. Since the lots are conforming, and since no variations are
being requested, Board approval is needed for the subdivision plat only.
Attorney Charles DeGrange was in attendance
representing LaBarbara Builders. Mr. DeGrange reported that a drainage plan has
been submitted to the Plan Commission. A catch basin, which will be tied in to
the storm sewer, is planned for the back of the lots, and other underground
drainage is planned which will help correct existing flooding problems on the lots
east of 935 Kenton. These plans will be submitted to the Village engineer for
review. Mr. DeGrange also reported that there are plans to put one of the
driveways off Margate instead of off Kenton, though this has not been finalized.
In addition, an attempt will be made to save existing trees.
The motion passed unanimously.
After further discussion a vote was taken.
CONSENT AGENDA
ORDINANCE 0 -96 -31 RE OUTDOOR An ordinance authorizing an amended special
SEATING AREA AT BREWSTER'S COFFEE use to Deerfield Commons Shopping Center to
allow an outdoor seating area for Brewster's
Coffee Co. First Reading.
Trustee Seidman made a motion to waive the
rules to permit the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
OLD BUSINESS
AUTHORIZATION TO EXTEND CABLE The 15 year franchise agreement between the
FRANCHISE AGREEMENT FOR AN Village of Deerfield and Post Newsweek Cable
ADDITIONAL 90 DAYS was to expire on May 5, 1996. In March, the
Cable and Telecommunications Commission
requested that the agreement be extended for 120 days to allow additional time to
negotiate a new agreement. The request was granted, and the agreement was
extended until September 4. Because little progress has been made in finalizing a
new franchise agreement, the CTC is requesting a second extension, this one for
ninety days, to expire on December 4. Mr. Smith noted than other communities are
also experiencing difficulties with renewal due to the lack of clarity on where
the rapidly changing cable industry is heading. In the Village's case, renewal is
further complicated by the imminent transfer of properties (including Deerfield)
between Post Newsweek and TCI. After discussion regarding the consequences of
allowing the franchise agreement to lapse, Trustee Seidman made a motion to table
the matter until the second meeting in August. In the interim, advice of legal
counsel will be sought. Trustee Heuberger seconded the motion. The motion passed
unanimously.
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NEW BUSINESS
REQUEST FOR COMMERCIAL /INDUSTRIAL Illinois Recycling Service, Inc. has applied
SCAVENGER LICENSE, ILLINOIS for a license to operate in Deerfield. There
RECYCLING SERVICE. INC. are currently six commercial scavenger
services operating in the Village, but there
is no apparent reason to limit the number. Illinois Recycling Service, Inc. is
the largest processor of recyclables in the midwest.
After discussion, Trustee Rosenthal made a
motion to approve the request of Illinois Recycling Service, Inc. for a scavenger
license, subject to compliance with the conditions in the Deerfield Municipal
Code. Trustee Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL An Intersection Design Study is needed for the
FOR NORTH AVENUE /WAUKEGAN ROAD North Avenue and Waukegan Road traffic signal.
TRAFFIC SIGNAL INTERSECTION DESIGN The work is to include a topographic survey,
STUDY preparation of a geometric plan, and a
preliminary probable cost estimate. Metra
will be contacted about the possible use of their right -of -way for a sidewalk.
The completed study will be presented to IDOT. Three proposals were received for
the project. Mr. Soyka and Mrs. Little recommend that the low bid of McClure
Engineering Associates in the amount of $8,500 be accepted.
Mrs. Little reported that the estimated..c_o.st
for the traffic signal and road improvements is $300,000 - $350,000, almost three
times more than the original estimate, with no apparent help available from State
sources.
Trustee Seidman made a motion to award the
contract to McClure Engineering at a cost not to exceed $8,500. Trustee Swartz
seconded the motion. After discussion, a vote was taken. The motion was approved
by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
RESOLUTION R -96 -07 APPROVING USE A resolution appropriating and authorizing the
OF MOTOR FUEL TAX FUNDS FOR expenditure of up to $10,000 of Motor Fuel Tax
IMPROVEMENTS TO THE NORTH AVENUE/ Funds for engineering for the traffic signal
WAUKEGAN ROAD TRAFFIC SIGNAL improvement at the intersection of North
INTERSECTION Avenue and Waukegan Road.
Trustee Swartz made a motion to authorize the
use of up to $10,000 in Motor Fuel Tax funds for the North Avenue /Waukegan Road
study. Trustee Seidman seconded the motion. The motion passed by the following
vote:
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AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION
EXECUTIVE SESSION Trustee Swartz made a motion to go into
Executive Session to discuss land acquisition.
Trustee Heuberger seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Seidman made a motion, seconded by
Trustee Heuberger, to adjourn the meeting. The motion passed unanimously. The
meeting was adjourned at 8:50 P.M.
ATTEST:
Village Clerk
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APPRO ED:
Mayor
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