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08/05/1996August 5, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, August 5, 1996, at 8:00 P.M. The Clerk called the roll and announced that .the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. (1) There have been only one robbery and two cases of aggravated assault so far this year. In the same time period, however, domestic violence increased, with five cases being reported. (2) There have been two commercial and three residential burglaries. Four arrests have been made in connection with these burglaries. (3) The Police Department has made 51 arrests in the past six months for on view theft. (4) Vandalism has increased, much of it perpetrated by adults. Vandalism is often related to problems in the workplace. (5) The total number of traffic accidents increased over the same time period last year, but injury accidents were down. Three accidents involved bicyclists. (6) New projects included initiation of a bicycle patrol and plans to bring the DARE program to the junior high schools. Chief Anderson responded to numerous questions from Board members on a wide variety of topics, including: giving consideration 25 YEAR EMPLOYEE SERVICE AWARD TO Mayor Forrest presented Police Sergeant John POLICE SERGEANT JOHN ELOFSON Elofson with a gold watch in recognition of his twenty -five years of service with the Deerfield Police Department. REPORT ON DEPARTMENTAL OBJECTIVES- Chief of Police L. Patrick Anderson presented DEERFIELD POLICE DEPARTMENT the semi - annual report for the Police Department. Among the statistics cited by Chief Anderson were: (1) There have been only one robbery and two cases of aggravated assault so far this year. In the same time period, however, domestic violence increased, with five cases being reported. (2) There have been two commercial and three residential burglaries. Four arrests have been made in connection with these burglaries. (3) The Police Department has made 51 arrests in the past six months for on view theft. (4) Vandalism has increased, much of it perpetrated by adults. Vandalism is often related to problems in the workplace. (5) The total number of traffic accidents increased over the same time period last year, but injury accidents were down. Three accidents involved bicyclists. (6) New projects included initiation of a bicycle patrol and plans to bring the DARE program to the junior high schools. Chief Anderson responded to numerous questions from Board members on a wide variety of topics, including: giving consideration to charging citizens for assistance with.car lockouts on `commercial` property (not being considered at this time) ; effect of fines-on frequency.o.t. false alarms. (stabilized since instigation of fines); gang'activity'-(insign ficant); effectiveness'of compliance tickets (effective, but a cost increase may be requested); and other matters. AUTHORIZATION FOR MAYOR TO SIGN 'Board authorization is "needed. for. Mayor . , COLLECTIVE BARGAINING AGREEMENT- Forrest-to sign the'coYlecti.ve.:baxgaining' WITH -PATROL.OFFICERS- ASSOCIATION agreement with -the -'Deerfi´┐Żeld Patrol Officers Association for the period May 1., 1996 to. April 30 , 1998. Trustee Swartz moved that authorization be: granted. Trustee,' Seidman seconded the motion. 'The motion-passed by the folTowing'vote: AYES: Ehlers, Heuberger', Rosenthal, Seidman; Swanson, Swartz (6) NAYS: None (0) Officer Richard Wilk signed the.agreement,for the Deerfield Patrol Officers Association, and Mayor Forrest signed on behalf.,of the Village. REPORTS REPORT'AND RECOMMENDATION OF BZA A public hearing was held on July 2, 1996, RE REQUEST FOR SIDEYARD VARIATION to consider the request'of James B..Landaker,' FOR JAMES LANDAKER. 1419 STRATFORD 1419 Stratford Road; for a variation to allow a minimum sideyard of 3.66 feet in. lieu of the required 8 feet and a combined sideyard of 16.46 feet in lieu-.of the minimum 20' feet required by ordinance. Approval of the request.would allow construction of a two story addition on-the south side of the petitioner's home. The Board of Zoning Appeals unanimously recommended that the variations be granted as requested. Trustee Seidman made a motion to approve the recommendation of the BZA and to direct the Village Attorney to prepare the ordinance.- Trustee Swartz seconded the motion. Mr. Stucko commented that the ordinance would legitimatize the existing minimum sideyard. variation as well a's add the variation for the combined sideyard. After discussion, during which Board members indicated that prior to construction Mr. Landaker's plan must be approved by the Village engineer for appropriate drainage, the motion passed unanimously.' REPORT'AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR RESUBDIVISION OF PROPERTY AT 935 KENTON ROAD, LABARBARA BUILDERS that the petitioner's plans for a The Plan Commission held a public hearing on July 11, 1996, to, consider the request of =LaBarbara Builders for..resubdivision of the property located at 935 Kenton Road. By a vote of-5-0, the Plan Commission recommended preliminary plat of resubdivision be approved. Trustee Rosenthal moved to accept the Plan Commission report and recommendation. Trustee Swartz seconded the motion. Mayor Forrest noted, and Mrs. Houpt confirmed, that the subdivision will meet the requirements of both the Zoning Ordinance and 1 1 the Subdivision Code. Since the lots are conforming, and since no variations are being requested, Board approval is needed for the subdivision plat only. Attorney Charles DeGrange was in attendance representing LaBarbara Builders. Mr. DeGrange reported that a drainage plan has been submitted to the Plan Commission. A catch basin, which will be tied in to the storm sewer, is planned for the back of the lots, and other underground drainage is planned which will help correct existing flooding problems on the lots east of 935 Kenton. These plans will be submitted to the Village engineer for review. Mr. DeGrange also reported that there are plans to put one of the driveways off Margate instead of off Kenton, though this has not been finalized. In addition, an attempt will be made to save existing trees. The motion passed unanimously. After further discussion a vote was taken. CONSENT AGENDA ORDINANCE 0 -96 -31 RE OUTDOOR An ordinance authorizing an amended special SEATING AREA AT BREWSTER'S COFFEE use to Deerfield Commons Shopping Center to allow an outdoor seating area for Brewster's Coffee Co. First Reading. Trustee Seidman made a motion to waive the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) OLD BUSINESS AUTHORIZATION TO EXTEND CABLE The 15 year franchise agreement between the FRANCHISE AGREEMENT FOR AN Village of Deerfield and Post Newsweek Cable ADDITIONAL 90 DAYS was to expire on May 5, 1996. In March, the Cable and Telecommunications Commission requested that the agreement be extended for 120 days to allow additional time to negotiate a new agreement. The request was granted, and the agreement was extended until September 4. Because little progress has been made in finalizing a new franchise agreement, the CTC is requesting a second extension, this one for ninety days, to expire on December 4. Mr. Smith noted than other communities are also experiencing difficulties with renewal due to the lack of clarity on where the rapidly changing cable industry is heading. In the Village's case, renewal is further complicated by the imminent transfer of properties (including Deerfield) between Post Newsweek and TCI. After discussion regarding the consequences of allowing the franchise agreement to lapse, Trustee Seidman made a motion to table the matter until the second meeting in August. In the interim, advice of legal counsel will be sought. Trustee Heuberger seconded the motion. The motion passed unanimously. 3 NEW BUSINESS REQUEST FOR COMMERCIAL /INDUSTRIAL Illinois Recycling Service, Inc. has applied SCAVENGER LICENSE, ILLINOIS for a license to operate in Deerfield. There RECYCLING SERVICE. INC. are currently six commercial scavenger services operating in the Village, but there is no apparent reason to limit the number. Illinois Recycling Service, Inc. is the largest processor of recyclables in the midwest. After discussion, Trustee Rosenthal made a motion to approve the request of Illinois Recycling Service, Inc. for a scavenger license, subject to compliance with the conditions in the Deerfield Municipal Code. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION TO ACCEPT PROPOSAL An Intersection Design Study is needed for the FOR NORTH AVENUE /WAUKEGAN ROAD North Avenue and Waukegan Road traffic signal. TRAFFIC SIGNAL INTERSECTION DESIGN The work is to include a topographic survey, STUDY preparation of a geometric plan, and a preliminary probable cost estimate. Metra will be contacted about the possible use of their right -of -way for a sidewalk. The completed study will be presented to IDOT. Three proposals were received for the project. Mr. Soyka and Mrs. Little recommend that the low bid of McClure Engineering Associates in the amount of $8,500 be accepted. Mrs. Little reported that the estimated..c_o.st for the traffic signal and road improvements is $300,000 - $350,000, almost three times more than the original estimate, with no apparent help available from State sources. Trustee Seidman made a motion to award the contract to McClure Engineering at a cost not to exceed $8,500. Trustee Swartz seconded the motion. After discussion, a vote was taken. The motion was approved by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) RESOLUTION R -96 -07 APPROVING USE A resolution appropriating and authorizing the OF MOTOR FUEL TAX FUNDS FOR expenditure of up to $10,000 of Motor Fuel Tax IMPROVEMENTS TO THE NORTH AVENUE/ Funds for engineering for the traffic signal WAUKEGAN ROAD TRAFFIC SIGNAL improvement at the intersection of North INTERSECTION Avenue and Waukegan Road. Trustee Swartz made a motion to authorize the use of up to $10,000 in Motor Fuel Tax funds for the North Avenue /Waukegan Road study. Trustee Seidman seconded the motion. The motion passed by the following vote: 4 AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION EXECUTIVE SESSION Trustee Swartz made a motion to go into Executive Session to discuss land acquisition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion, seconded by Trustee Heuberger, to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 8:50 P.M. ATTEST: Village Clerk 1 APPRO ED: Mayor 5