07/15/1996July 15, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mr. Franz in the Council Chamber of the Village Hall on
Monday, July 15, 1996, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Bernard Forrest, Mayor
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney Sheila Beary.
Given the absence of the Mayor, Trustee Swartz made a motion that Trustee
Rosenthal serve as Mayor pro tem. Trustee Heuberger seconded the motion. The
motion passed unanimously.
Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes
of the previous meeting. The motion passed unanimously.
BILLS AND PAYROLL. Trustee Seidman made a motion, seconded by
Trustee Swartz, to approve the Bills and
Payroll. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine presented
highlights from the June Treasurer's Report.
Sales tax receipts are up 11% for the month and are 10% over the previous twelve
month period. The various operating departments are within their projected
budgets; however, it is very early in the fiscal year to define trends. As of
June 30, 1996, 100.9% of cash was invested at an average interest rate of 5.45%,
which compares with an average rate of 5.25% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES- James Soyka presented the Report on
PUBLIC WORKS AND ENGINEERING Departmental Objectives for Public Works and
Engineering. Highlights from the report
included:
(1) All Public Works departments are operating within budget.
(2) A new employee has been hired to replace retiree Bob Harrison, and .several
college students have been hired for the summer.
(3) The Sewer Department had over 300 calls related to storm and sanitary
flooding resulting from the May 17 and May 20 storms. A preliminary map has been
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drawn which shows where sanitary sewer back -ups occurred. The greatest
concentration of problems was in the southwest quadrant. In areas where sanitary
improvements were made by the Village after the flooding of 1982, virtually no
problems were reported. Baxter & Woodman needs to be consulted regarding what
steps can be taken to eliminate those problems which still exist. The Corps of
Engineers will be doing a study to determine if improvements can be made to the
Lake Cook Road retention basin which will alleviate flooding problems.
(4) The Water Department completed flushing 822 fire hydrants and repairing 22 of
them.
(5) The Wastewater Reclamation Facility is operating at 97% efficiency, producing
effluent well within the discharge parameters. During the May flood, all
equipment and pumping stations functioned as designed. -
.(6) The 50: =50 Sidewalk /Curb and Safety program is underway, as.are'the'`
pedestrian improvements on Lake Cook Road. The ,street rehabilitation program is
ahead.of schedule and may be completed as early as next week.
After presenting-.his report, Mr. Soyka
responded to questions from Trustees regarding temporary easements needed for the
Waukegan /Kates improvements, the Lake Cook Road underpass project, coordination
of traffic signals at Kipling and Carlisle, the traffic signal at the new fire
station, and lead testing.
REPORTS
REPORT AND RECOMMENDATION OF PLAN Deerfield Commons and Brewster's Coffee are
COMMISSION AND REPORT AND requesting an amendment to the Special Use/
RECOMMENDATION OF VCDC RE REQUEST Planned Unit Development to permit an outdoor
FOR SPECIAL USE /PUD TO PERMIT AN seating area at Brewster's Coffee Company. At
OUTDOOR SEATING AREA AT BREWSTER'S a public hearing held.on June 27, the Plan
COFFEE COMPANY Commission voted 6 -0 to approve the
petitioners' request. At its meeting, the
Village Center Development Commission also voted 6 -0 to permit the outdoor
seating area requested by the petitioners.
Trustee•Seidman made a recommendation to-:'
accept the reports of the Plan Commission and the VCDC and direct the Village
attorney to prepare an ordinance. Trustee.Swartz seconded the motion. The
motion passed unanimously.
OLD BUSINESS
DISCUSSION RE OLD FIRE STATION Local artist Carolyn Beller and Bruce Robbins,
founder and director of Lill Street Studios,
presented their idea for turning the former fire station on Deerfield Road into
an art center much like the original Lill Street Studios in Chicago.
Trustee Swartz recused himself from discussion
of the Lill Street Studios proposal.
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Mrs. Beller suggested that long term
redevelopment plans for the downtown should include Lill Street Studios, whose
presence would have significant social, cultural, and educational impact on the
Village. She added that no subsidy is being requested from the Village. Lill
Street is prepared to invest the necessary capital to fund the project and to
satisfy the aesthetic concerns of the Village.
Mr. Robbins presented a brief history of the
original Lill Street Studio, a 20,000 square feet facility encompassing artist
spaces, classrooms, a gallery and a retail art shop. He has a similar vision for
a second art center at the fire station.
Village resident and Lill Street Studio member
Roger Mandel expressed his support of the Lill Street proposal and requested
Village consideration.
A lengthy discussion followed on the topics
of: shortage of parking on the site, access, condition of the fire station
building, ownership vs leasing of the building, and the benefit of having a
large, uncommitted parcel available to attract developers. Creation of an arts
council was suggested and discussed. Several area residents who have had
experience with Lill Street Studios spoke in support of having a second Lill
Street art center in Deerfield.
No vote was taken. Staff will study the
matter further. Mrs. Beller will be the contact person as issues arise.
NEW BUSINESS
REQUEST FOR APPROVAL TO PURCHASE As part of the regular maintenance program
COMMINUTORS FOR WASTEWATER at the Wastewater Treatment Plant, comminutors
TREATMENT PLANT (grinders) #2 and #3, purchased in 1975, have
been scheduled for replacement. Mr. Soyka is
requesting approval to purchase two comminutors from JWC Environmental, Inc. at a
cost of $48,944.
Trustee Seidman made a motion to approve the
purchase of two comminutors from JWC Environmental, Inc. for a cost not to exceed
$48,944. Trustee Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None
ANALYSIS AND AWARD OF BID FOR Mr. Soyka reported that three sealed bids were
1996 -97 CONVENTIONAL TRUCK WITH received for a 1997 conventional truck with a
UTILITY BODY utility body. This truck will replace a 1989
GMC truck as part of the Village's regularly
scheduled replacement program. Mr. Soyka recommended that the low net bid
submitted by Hoskins Chevrolet in the amount of $26,810, with an approximate
delivery date of 200 days, be accepted.
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Trustee Seidman made a motion to accept the
net bid of Hoskins Chevrolet in an amount not to exceed $26,810. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT Mr. Soyka reported that approximately 2,000
FOR SLUDGE REMOVAL cubic yards of dried sludge has accumulated at
the wastewater reclamation facility and must
be properly landfilled. Bio -Gro Division of Wheelabrator Water Technologies,
Inc. is the only known local company in the sludge hauling business. They have
quoted a unit price of $14.50 per cubic yard for loading, hauling and
landfilling. It is Mr. Soyka's recommendation that a contract be awarded to Bio -
Gro.
Trustee Swartz made a motion to award the
contract to Bio -Gro for a unit price of $14.50 per cubic yard. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION RE TERMINATION OF SIX In 1986, when the water system was extended
PARTY WATER AGREEMENT west of the tollway, the Village entered into
a six party water agreement involving
Deerfield, Riverwoods and four private entities. There is now interest,
spearheaded by Riverwoods (and at no cost to Deerfield) in replacing the 1986
agreement with a new one, primarily to accommodate the expanded reservoir on the
Lexington property. The agreement, not yet finalized, outlines how the various
private parties will share the cost of expanding. the Riverwoods system. A
separate agreement will concurrently be entered into between Deerfield and Baxter
Laboratories.
After discussion, Trustee Ehlers made a motion
to agree in principle to termination of the old six party water agreement and
creation of new agreements. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION
SALE OF CIGARETTES TO MINORS At the request of Trustee Seidman, Chief
Anderson reported on the sale of cigarettes to
minors. Some communities have banned cigarette vending machines or have
ordinances mandating that they be controlled by employees of the establishment
where they are located. Deerfield currently has six cigarette vending machines -
four in hotels, one at Applebee's and one at Deerbrook Lanes.
TELECOMMUNICATIONS UPDATE Trustee Ehlers reported that there has been no
news from TCI regarding change in ownership of
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Deerfield's cable television system. Also, there has been no response from Post
Newsweek Cable on the new franchise agreement draft. Trustee Ehlers anticipates
that at some point the Cable and Telecommunications Commission will need to
request from the Board an additional extension of the contract. The first
extension is due to expire in September. Trustee Ehlers suggested that these
matters be placed on the agenda of the first Board meeting in August.
COMMERCIAL DUMPSTERS Trustee Swartz reported.that dumpsters at
certain commercial establishments have not
been screened or covered as originally agreed to. Mrs. Houpt responded that she
has been into contact with McDonald's and with Cadwell Corners on this matter,
and she will continue to monitor the situation.
EXECUTIVE SESSION Trustee Swartz made a motion to go into
Executive Session to discuss land acquisition.
Trustee Seidman seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None
ADJOURNMENT There being no further business to discuss,
Trustee Swartz made a motion to adjourn the
meeting. Trustee Ehlers seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:20 P.M.
ATTEST:
Village Clerk'
APPROVED:
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May r SRO 797m
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