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06/03/1996June 3, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Monday, June 3, 1996, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Bernard Forrest, Mayor and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Given the absence of the Mayor, Trustee Swartz made a motion that Trustee Rosenthal serve as Mayor pro tem. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. OUTSTANDING YOUTH AWARDS Representatives of the American Legion and the Deerfield Youth Council presented the 1996 Jeffrey Werner Outstanding Youth Awards.to high school seniors John Graham, Hillery Hunter, David Schaub and Jenna Tasky. RACE UNITY WALK DAY Trustee Seidman made a motion, seconded by Trustee Heuberger, to pass a proclamation designating Sunday June 9, 1996, as Race Unity Walk Day in Deerfield. The motion passed unanimously. The annual Race Unity Walk is an event whose goal is to reaffirm a commitment. to achieving race unity. REPORTS REPORT OF STAFF AND PUBLIC Mr. Franz reported that in 1994. the Village COMMENT RE ILLINOIS TOLLWAY was advised that planned changes to the IMPROVEMENT PLANS AND EDENS the existing toll plaza at Lake Cook Road and SPUR RAMP ALTERNATIVES I -294 would eliminate access to the Edens spur from Deerfield Road. Since that time a series of meetings has been held between the Villages of Deerfield and Northbrook, their respective Chambers of Commerce, and the Lake Cook Traffic Management Agency (TMA) to deal with the problem of no longer having access to the spur. Four major alternatives were identified. These included: (1) access from the west; (2) access at Wilmot Road by extending it to the Edens; (3) access at Huehl Road; and (4) access at Pfingsten Road. Several engineers, including a firm from Pennsylvania retained at Northbrook's and Deerfield's expense, have examined 1 1 1 1 1 these alternatives and variations of them in hopes of building a consensus on an acceptable option. The Tollway has concluded that there are three remaining alternatives: (1) a flyover ramp from Lake Cook Road to the spur; (2) a half diamond interchange at Huehl Road; and (3) a combination on ramp from the west and off ramp at Huehl Road. Mr. Franz enumerated the pros and cons of these options. The Village has identified a fourth alternative, which would be a "no build ", meaning that access to the spur from Deerfield Road would be cut off, with no alternative built. Mr. Franz stated that, while no decision needs to be made at this meeting, the Tollway is in the design phase, and they hope to begin work on the Plaza in the fall. He reminded those in attendance that Deerfield and Northbrook have a boundary agreement which would give each Village veto power over the use of property in its jurisdiction. Mayor pro tem Rosenthal invited anyone who wished to state an opinion to do so, asking those representing a group or agency to go first. Bill Baltutis, Executive Director of the TMA of Lake Cook, stated that the TMA supports full access at Huehl Road as the best and most cost effective alternative for area businesses. Jack Nelson of the Deerfield/ Bannockburn /Riverwoods Chamber of Commerce stated that his organization is still studying the matter and is not ready to make a recommendation. Barbara Hayskar of the Northbrook Chamber of Commerce reported that that group also has not reached a decision; however, they are leaning toward support of the Huehl Road access. The Northbrook Chamber also sees advantages to having a Huehl Road access that would go through Sky Harbor Industrial Park. Rick Harris, General Manager of the Embassy Suites, commented that his organization supports the Huehl Road access, since it would simplify travel for patrons of the Embassy Suites and other local hotels. Numerous individuals then stated a variety of opinions on the tollway improvement plans and the alternatives for the Edens Spur ramp. Many were in support of the no build option, while others felt that spur access of some sort is necessary to keep traffic away from Village residential streets'. Still others felt that none of the proposed options are viable and that additional ones need to be sought and considered. by the Chicago Area Transportation on Wilmot Road if the access is at suggested by some of the speakers. acceptable solution has been sought continue; however, working with an has made the task difficult. Mayor stating that the Village has always tollway in order to get traffic off possible. recess. Mr. Franz clarified that, according to a study Study (CATS), the projected traffic increase Huehl Road would be 3,000 cars, not 15,000 as Mr. Franz commented further that an for over two years, and the process will existing system and within certain limitations pro tem Rosenthal concluded the discussion by felt that the best access is west of the of Lake Cook Road at the earliest point Mayor pro tem Rosenthal called for a brief 2 ORDINANCE 0 -96 -23 RE INSTALLATION Report and recommendation of the Plan OF TELECOMMUNICATION FACILITIES Commission regarding a request for an AT 520 LAKE COOK ROAD AND AT 2 amendment to a Special Use, and a Unique PARKWAY NORTH CENTER, PCS PRIMECO Use /Special Use to permit installation of Telecommunication facilities at the 520 Lake Cook Road Office Building (PCS PrimeCo and Matas Corporation) and at the Marriott Suites Hotel (PCS PrimeCo and 2 Parkway North), tabled at the May 20, 1996, Board of Trustees meeting. Trustee Ehlers made a motion, seconded by Trustee Heuberger, to remove the matter from the table. The motion passed unanimously. Michael Dowling, attorney for PCS PrimeCo, reported that the application for a proposed monopole in unincorporated Lake County has been unconditionally withdrawn by PCS PrimeCo and that his client would stipulate that no facility would be built in the unincorporated area north of Deerfield and south of Bannockburn. A proposed ordinance draft, sent to PCS PrimeCo by the Village attorney, has been reviewed, and has been found acceptable. Mr. Dowling requested a waiver of the rules to permit the ordinance to be passed on First Reading. Trustee Seidman made a motion, seconded by Trustee Swartz, for a waiver of the rules to permit the ordinance to be passed on First Reading. The motion passed unanimously. After discussion, Trustee Seidman moved for adoption of the ordinance as amended. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) REPORT AND RECOMMENDATION OF PLAN The Plan Commission has reviewed the final COMMISSION RE FINAL PLAT OF plat of resubdivision for the properties RESUBDIVISION -1015 AND 1027 at 1015 and 1027 Springfield Avenue (Silber/ SPRINGFIELD Moseley) and finds it to be in substantial conformance to the preliminary plat of resubdivision. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Plan Commission report and recommendation. The motion passed unanimously. 3 Trustee Ehlers suggested that the ordinance term "monopole" be changed to "tower ". Mr. Dowling indicated this change would be acceptable. Trustee Ehlers made a motion, seconded by Trustee Swartz, to remove from the table Agenda Item 84- 78 -71, an ordinance regarding facilities at 520 Lake Cook Road and 2 Parkway North Center. The motion passed unanimously. Trustee Seidman made a motion, seconded by Trustee Swartz, for a waiver of the rules to permit the ordinance to be passed on First Reading. The motion passed unanimously. After discussion, Trustee Seidman moved for adoption of the ordinance as amended. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) REPORT AND RECOMMENDATION OF PLAN The Plan Commission has reviewed the final COMMISSION RE FINAL PLAT OF plat of resubdivision for the properties RESUBDIVISION -1015 AND 1027 at 1015 and 1027 Springfield Avenue (Silber/ SPRINGFIELD Moseley) and finds it to be in substantial conformance to the preliminary plat of resubdivision. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Plan Commission report and recommendation. The motion passed unanimously. 3 1 1 I CONSENT AGENDA ORDINANCE AUTHORIZING AMENDMENT An ordinance authorizing an amendment to a TO PREVIOUSLY APPROVED PUD TO previously approved planned unit development PERMIT MODIFICATION OF SITE�AND to permit modification of site and landscaping LANDSCAPING PLANS AND NEW GROUND plans and new ground signs for Office Depot SIGNS, OFFICE DEPOT at the Cadwell Corners Shopping Center. ORDINANCE 0 -96 -24 APPROVING SPECIAL USE /UNIQUE USE RE INSTALLATION OF TELECOMMUNICATION FACILITIES AT 540 LAKE COOK ROAD, AT &T WIRELESS Trustee Swartz, to adopt the ordi First Reading. OLD BUSINESS An ordinance approving a Special Use /Unique Use re installation of telecommunication facilities at 540 Lake Cook Road (Matas Corp.) AT &T Wireless. Second Reading. Trustee Seidman made a motion, seconded by zance. The motion passed by the following vote,: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) NEW BUSINESS ORDINANCE 0 -96 -25 REDUCING NUMBER Ale By Mail, which held a license to sell beer OF CLASS H LIQUOR LICENSES FROM to be packaged and made available to customers ONE TO NONE by parcel delivery service, is no longer in business in Deerfield. Chapter 3 of the Municipal Code is being amended to reflect this change. First Reading. Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION RE RENOVATIONS TO Clay Weaver of METRA and Tom Jacobs of RUST DEERFIELD ROAD TRAIN STATION Engineering were in attendance to discuss proposed renovations to the Deerfield Road Train Station. The purpose of the briefing was to give Board members the opportunity for input prior to a proposal being presented to the Plan Commission. Proposed improvements of three major components: the station building itself, general site work. Improvements include: 4 to the station consist the platform, and (1) Station - Expand into unfinished storage space, relocate ticket office, create new bay window, add two handicapped accessible bathrooms, add new heating system, add vendor space, remove walkway on north and west side of station, replace wood floor with quarry tile, and replace ceiling hung light fixtures. (2) Exterior - Replace single pane glass windows with improved double hung windows, replace asphalt shingle roof and gutters, and repaint outside. (3) Platform - Replace platform to bring up to METRA standards for the handicapped and for safety, increase length of platform by about 40 %, move and rebuild existing canopy, add two windbreak canopies on the west, enlarge and relocate the crossover along with the accompanying signals, make changes to handicapped parking spaces and taxicab cuing area. The cost to METRA will be approximately $2,000,000 with the Village paying for desired upgrades such as brick pavers. DISCUSSION INTRODUCTION OF ADMINISTRATIVE Mr. Franz introduced the new administrative INTERN intern, George Koczwara. UPDATE ON SHUTTLE SERVICE Bill Baltutis reported that the Lake Cook Road shuttle service, begun in March with six vans, has been even more successful than anticipated, with average ridership of 843 individuals per week. Some runs are close to maximum capacity. Mr. Baltutis is asking for support of the Board in asking for additional funds through a grant from CATS to provide either additional vans or larger ones. Funding would be provided by the private sector. Mr. Baltutis added that in May bids were let by IDOT for pedestrian access. These are being reviewed by IDOT and the engineering staff. FLOODING Mr. Franz reported that staff has held meetings with the Corps of Engineers regarding flooding problems along Forestway and Deerpath. Next Monday, June 10, at 7:30 P.M. Corps of Engineers representatives will be at a meeting at Village Hall to discuss what has been learned. Residents of the affected areas have been informed and are invited to attend. EXECUTIVE SESSION Trustee Swartz made a motion, seconded by Trustee Seidman, to go into executive session to discuss land acquisition. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no Trustee Ehlers Trustee Swartz to adjourn the meeting. The motion meeting was adjourned at 10:25 P.M. further business to discuss, made a motion, seconded by passed unanimously, and the 1 1 L Fi ATTEST: 1 1 Village Clerk APPROVED: 01 �• Mayor SRO 71;7/q 0 a