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05/20/1996May 20, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, May 20, 1996 at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: John H. Heuberger Harriet E. Rosenthal and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the following vote:. AYES: Ehlers, Seidman, Swartz, Swanson (4) NAYS: None Mayor Forrest announced that he would suspend the regular agenda because of the number of people who had signed in to speak on flooding problems. Several residents of Forestway Drive and Deerpath Drive complained of overbank flooding during the past few days which they believe was caused by the Lake Cook Retention Basin Spillway Structure. Other residents spoke of sanitary sewer backups and general flooding problems in that area. Director of Public Works & Engineering James Soyka confirmed that the Village was working with the U.S. Army Corps of Engineers in analyzing the effect of the Lake Cook Basin on upstream properties. It appears to the Village that that basin and the Bannockburn Basin did not work in unison as originally planned and designed. He stated that, although the vast majority of properties were spared flooding due to the reservoirs, the creek in the area of Forestway should benefit more from the Lake Cook Road facility. Mayor Forrest promised the residents that the Village would pursue the matter until a satisfactory response.is received from the Corps of Engineers. At that time, residents will be advised what further action may be taken to avoid problems of this nature in the future. REPORTS REPORT AND RECOMMENDATION OF PLAN. On March 28, (continued until April 11 and COMMISSION RE CADWELL CORNERS April 25) the Plan Commission held a public hearing to consider a request for amendment to a previously approved planned unit development to permit modification of site and landscaping plans and adoption of a signage plan for Cadwell Corners Shopping Center. The Plan Commission voted unanimously to approve the site and landscaping plan, and four to one to approve the wall sign for Office Depot. Trustees expressed dissatisfaction with the size of the wall sign for Office Depot advising the petitioner that, while they were ready to approve the overall petition, they would not approve the sign at its proposed size of 1,307 sq. ft. After further discussion,. Trustee Swartz made a motion to accept the Plan Commission report and recommendation on the site and landscaping plans and to have the Village Attorney prepare the necessary ordinance. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Swartz made a motion to accept the report and recommendation of the Plan Commission for a sign modification to permit the proposed wall sign for Office Depot. Trustee Ehlers seconded the motion. That motion failed unanimously. REPORT AND RECOMMENDATION OF PLAN Trustee Seidman made a motion, seconded COMMISSION RE PERSONAL by Trustee Swartz, to remove the reports COMMUNICATION SYSTEMS (PRIMECO) from the Table. The motion passed unanimously. James Meyers, Real Estate and Zoning Manager for PCS PrimeCo, noted that his firm had supplied the information requested by the Village Board on where other towers were proposed in and around Deerfield. He further stated that PrimeCo had suspended construction of the monopole north of Montgomery Drive in unincorporated Lake County while they are seeking an alternate location. Trustees expressed concern for the tenuous commitment by PrimeCo to find a new location for the monopole in a non - residential area. They made it clear that they would not approve the Deerfield sites unless and until there was a guarantee on the monopole. After consulting among themselves, the petitioner requested that the matter be held over to the next meeting. Trustee Ehlers moved, seconded by Trustee Swartz, to table the matter. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN Trustee Swartz made a motion to remove COMMISSION RE PERSONAL the item from the Table, seconded by COMMUNICATION SYSTEMS (AT &T) Trustee Ehlers. The motion passed unanimously. The Board discussed the report it requested from AT &T on where other towers were to be installed in and around Deerfield. They were generally satisfied with AT &T's sites, but Mayor Forrest asked for and received a stipulation by AT &T that no additional towers were to be installed within one -half mile of Deerfield Trustee Seidman made a motion to accept the report and recommendation of the Plan Commission to approve the Special Use and a Unique Use. Trustee Swartz seconded the motion. The motion passed unanimously. RESOLUTION R -96 -05 RE Trustee Seidman moved, seconded by Trustee FOURTH OF JULY PARADE Ehlers, to approve a Resolution seeking a permit from the Illinois Department of Transportation to close off a portion of Waukegan Road during the annual Fourth of July Parade. Motion passed unanimously. OLD BUSINESS ORDINANCE RE SPECIAL USE FOR An ordinance approving a Special Use/ TELECOMMUNICATION FACILITIES Unique Use re Installation of AT 540 LAKE COOK ROAD (AT &T) Telecommunication Facilities at 540 Lake Cook Road for AT &T. Trustee Ehlers, seconded by Trustee Swartz, made a motion to remove the matter from the Table. The motion passed unanimously. Mayor Forrest announced,that this will stand as-a first reading with the amendment that AT &T stipulates it will notify the Village of any plans to construct telecommunication facilities within one -half mile of Deerfield's corporate boundaries. NEW BUSINESS Mr. Soyka reported that three bids were received for the 1996 Street Rehabilitation Program. Bids were opened on May 16, 1996 for the following streets: Castlewood Lane (Village Green to Cranshire Court), Garand Drive 1 1 (Castlewood to Montgomery), Indian Hill Court, Laurel Avenue (Pine to willow) and Pine Street (Lake Cook to Hackberry). The engineer's estimate for the project was $508,585. The low bidder was Maneval Construction Company in the amount of $411,154.05. Mayor Forrest suggested that, in light of the favorable bids, an additional street be added to this year's program. Mr. Soyka advised that they would like to extend the contract to include Cranshire Court. Trustee Seidman moved, seconded by Trustee Swartz, to approve a contract with Maneval Construction Company for 1996 street resurfacing work at a cost of $411,154.05. The motion passed by the following vote: AYES: Ehlers, Seidman, Swartz, Swanson (4) NAYS: None Trustee Ehlers moved, seconded by Trustee Swartz, that the contract with Maneval Construction Company be extended to include Cranshire Court at the same unit prices in their bid. The motion passed by the following vote: AYES: Ehlers, Seidman, Swartz, Swanson (4) NAYS: None DISCUSSION Henry Schmitt, owner of Deerfield's addressed the Board regarding his desire to paint a mural (sign) above the bakery window. Schmitt's artist described his plans to paint a rendering of a bread oven and a baker, and other options under consideration. The Board expressed concern over the precedent this would establish. After some discussion, Mr. Schmitt was advised that the Board was not inclined to change the sign ordinance to accommodate his request. Mayor Forrest announced that the Board would meet immediately after this meeting as a Committee of the Whole for a brief status report from the Telecommunications & Cable Commission on their efforts to negotiate a new cable franchise agreement. ADJOURNMENT There being no further business to discuss, Trustee Seidman moved, seconded by Trustee Swanson, to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 9:50 P.M. ATTEST: YzeAL Village Clerk APPR D: Mayor