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03/18/19961 1 March 18, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 18, 1996, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Absent: Marvin W. Ehlers Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion, seconded by Trustee Seidman, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson (4) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine presented highlights from the February Treasurer's Report. Sales Tax receipts are up 2% for the month and are 10% over the previous twelve month period. Expenditures are within budget; however, snow and ice removal (Street Department) is significantly over projection. As of February 29, 1996, 101.7% of cash was invested at an average interest rate of 5.44% which compares with an average rate of 4.94% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the COMMUNITY DEVELOPMENT Report on Departmental Objectives for the Department of Community Development. These included: (1) Review of the Comprehensive Plan was completed and was adopted by the Board of Trustees. When the map work is completed, the Plan will be printed and will be made available to the public. (2) The Village has received a change in its flood insurance rating from a ten to a nine. This should result in lower flood insurance rates for residents. The Community Development Department will continue their efforts to improve the Village's rating even more. (3) Village Center promotional activities included Plaza Pleasures, Farmers' Markets, and near completion of the Deerfield Road Streetscape improvements. (4) In the past six months 352 building permits were issued. The construction value represented by these permits is $9,080,620. (5) The Plan Commission, the Village Center Development Commission and the Appearance Review Commission have all been active. Mrs. Houpt responded to questions from Board members regarding establishment of a zoning certification procedure, steps being taken to streamline the approval process for potential retailers, Streetscape, and the possibility of the VCDC doing a promotional video. REPORTS REPORT AND RECOMMENDATION OF PLAN The property at 1222 Crabtree is currently COMMISSION RE REQUEST FOR developed with a single family home. The RESUBDIVISION OF PROPERTY LOCATED petitioners propose to subdivide the property AT 1222 CRABTREE LANE into two lots. One of the new lots does not meet lot width requirements and would need a variation. At a public hearing held on February 22, 1996, the Plan Commission voted 4 -0 to deny the petitioners' request for a resubdivision. The Plan Commission also recommended that the Village Engineer review and approve the preliminary drainage plans for the subject property. has some unique features such as neighborhood. He concluded that correct decision in this matter, consideration. architect Stuart Wexler were in Trustee Heuberger commented that the property being next to a park and being a transitional the Plan Commission may not have reached the and that the proposal should be given further Petitioners Rick Patinkin and Rick Hiton, and attendance to.present their proposal to the Board. Mr. Patinkin and Mr. Hiton gave examples of other resubdivisions that have been granted and stated that, in their opinion, the petition meets all standards for being approved for a variation. They feel that two smaller homes would look better on the site than one large one, and that the drainage situation would be greatly improved. Mr. Wexler explained the current drainage situation of the property and showed a preliminary plan for drainage for the two proposed homes. Two Crabtree residents expressed their opposition to the proposed resubdivision. They feel that the new homes would be incompatible with the character of the neighborhood, would ruin the appearance of the umbrella of trees which currently lines the street and would be detrimental to drainage. They disagreed with the petitioners that the neighborhood is a transitional one. After discussion, Trustee Rosenthal made a motion to approve the Plan Commission recommendation. Trustee Seidman seconded the motion. Trustees Rosenthal, Seidman and Swanson voted for approval. Trustee Heuberger voted against approval. The Plan Commission recommendation was therefore accepted, and the petitioners' request was denied. 2 REPORT AND RECOMMENDATION OF PLAN The owners of the Deerfield Commons Shopping COMMISSION RE REQUEST FOR AMENDMENT Center are requesting an amendment to its TO SIGNAGE PLAN, DEERFIELD COMMONS signage plan, including any sign modifications necessary to implement the proposed plan. The petitioners are proposing (1) a new double face directory ground sign which would be located adjacent to the Commons parking lot north of the Frost Building in the planted area, (2) a modification of the existing "Deerfield Commons" ground sign on Waukegan Road, and (3) replacement of the existing Deerfield Road ground sign with a new ground sign of the same size and content as the proposed Waukegan Road ground sign. At their meeting of February 22, 1996, the Plan Commission voted unanimously to approve the petitioners' request. Allan Brody of the Banbury Development Company, Managers of the Deerfield Commons Shopping Center, was in attendance to represent the petitioners. Mr. Brody summarized the petitioners' plan. A discussion followed regarding the size of the proposed signs and the justification for the existing Waukegan Road sign if a new ground sign is added. Mr. Brody stated that the sign is needed to guide shoppers to the main entrance of the Commons. Mrs. Houpt noted that the petitioner is permitted to have a directory sign at each entrance as well as an identification /business sign. Trustee Seidman made a motion, seconded by Trustee Swanson, to accept the Plan Commission recommendation and to direct the Village attorney to prepare an ordinance. Trustees Heuberger., Seidman, and Swanson voted in favor of the motion. Trustee Rosenthal voted against the motion. The Plan Commission recommendation was therefore accepted, and the petitioners' request is therefore approved. CONSENT AGENDA ORDINANCE 0 -96 -12 APPROVING An ordinance amending the signage plan for AMENDMENT TO SIGNAGE PLAN FOR Chili's Restaurant to permit installation of CHILI'S RESTAURANT a new double faced ground sign to be located further west and closer to the road than the existing sign. Second Reading. RESOLUTION R -96 -03 RE PERMITS FOR A resolution guaranteeing the State that all WORK WITHIN STATE RIGHTS -OF -WAY work performed by employees of the Village on State maintained rights -of -way shall be performed in accordance with the conditions of the permit to be granted by the Illinois Department of Transportation, and that the Village will hold harmless the State of Illinois during the prosecution of such work and will assume all liability for damages to persons or property due to accidents or otherwise by reason of the work which is to be performed under provision of said permit. ORDINANCE 0 -96 -13 PROVIDING FOR An ordinance providing for the filing of the FILING OF TENTATIVE ANNUAL BUDGET tentative annual budget and its public inspection. First Reading. ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending Section 14 -9 of Chapter RE CERTIFICATE OF COMPLIANCE FOR 14 of the Municipal Code of Deerfield of 1975 NEW TENANTS IN COMMERCIAL regarding a Certificate of Compliance for new DISTRICTS tenants. First Reading. 3 Trustee Rosenthal made a motion for a waiver of the rules to permit the ordinance providing for filing of the tentative annual budget to be passed on First Reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to pass the Consent Agenda and adopt the ordinances and the resolution. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson (4) NAYS: None (0) OLD BUSINESS ORDINANCE APPROVING SPECIAL USE/ An ordinance authorizing a special use /unique UNIQUE USE TO ALLOW INSTALLATION use to allow installation of a cellular OF CELLULAR TELECOMMUNICATION telecommunication facility at Arbor Lake FACILITY AT ARBOR LAKE CENTRE, Centre for Cellular One. First Reading. CELLULAR ONE This will stand as a First Reading. NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT RE The Police Department is seeking acceptance of NEW COMMUNICATION CONSOLES AND a proposal to replace worn communications E911 EQUIPMENT equipment. They are recommending that CML Technologies, which is the sole vendor that meets or exceeds the Village's requirements, be awarded a contract to build and install communications consoles and E911 equipment for the Village at a cost of $266,715. Although this amount is over the budgeted cost by $27,000, the Police Department has received commitments from the other East Shore Radio Network members to cover the overage. Deputy Chief Gary Stryker was in attendance to respond to questions from the Board. Discussion concerned why the Police Department has 'selected equipment that has only one supplier, why the cost is more than the previously requested amount, and provisions for other communities to share the new equipment and its cost. Deputy Chief also explained how E911 cellular calls will be handled. The circular routing sequence will be Deerfield as the initial answering point, followed by Lake Forest, Highland Park, then back to Deerfield. Trustee Rosenthal made a motion that the contract for the new communications consoles and E911 equipment be awarded to CML Technologies for a cost not to exceed $266,715. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson (4) .. NAYS: None (0) ORDINANCE INCREASING NUMBER OF Mayor Forrest explained that La Madelaine CLASS C LIQUOR LICENSES FROM FOUR Restaurant did not submit their application 4 TO FIVE for a liquor license in a timely manner. It has been checked, however, and the license is now ready for issuance if the Board chooses to pass it on First Reading. La Madelaine is currently serving food to invited guests, and will be open for business to the general public shortly. The Board of Trustees has not granted this type of request in the past and indicated that they are reluctant to do it now. Therefore, this will stand as a First Reading of the ordinance. DISCUSSION MOBIL DATA TERMINAL Deputy Chief Stryker reported that the City of Highland Park has asked to join the mobil data terminal network which currently consists of the Village of Deerfield, the City of Lake Forest, and the Deerfield /Bannockburn Fire Protection District. If the Board of Trustees authorizes Highland Park to join the network, the existing agreement would have to be updated. As part of the network, Highland Park would refund to network members approximately $17,000 in infrastructure costs. Board members gave concept approval to the proposal. ATTEST: 1 Village Clerk APPROVED: 5 Mayor SHUTTLE SERVICE Gerald Smith reported that the shuttle service between the Lake Cook Road train station and Lake Cook Road office complexes began today with approximately 60 commuters taking advantage of the service. KIPLING ONE WAY TRAFFIC Deputy Chief Stryker reported that the one way for one hour afternoon traffic route at Kipling School began today with no problems. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 9:30 P.M. ATTEST: 1 Village Clerk APPROVED: 5 Mayor