03/18/19961
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March 18, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, March 18, 1996, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Absent:
Marvin W. Ehlers
Michael Swartz
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by Trustee Heuberger, to approve the
minutes of the previous meeting. The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion, seconded by
Trustee Seidman, to approve the Bills and
Payroll. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine presented
highlights from the February Treasurer's
Report. Sales Tax receipts are up 2% for the month and are 10% over the previous
twelve month period. Expenditures are within budget; however, snow and ice
removal (Street Department) is significantly over projection. As of February 29,
1996, 101.7% of cash was invested at an average interest rate of 5.44% which
compares with an average rate of 4.94% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the
COMMUNITY DEVELOPMENT Report on Departmental Objectives for the
Department of Community Development. These
included:
(1) Review of the Comprehensive Plan was completed and was adopted by the Board
of Trustees. When the map work is completed, the Plan will be printed and will be
made available to the public.
(2) The Village has received a change in its flood insurance rating from a ten to
a nine. This should result in lower flood insurance rates for residents. The
Community Development Department will continue their efforts to improve the
Village's rating even more.
(3) Village Center promotional activities included Plaza Pleasures, Farmers'
Markets, and near completion of the Deerfield Road Streetscape improvements.
(4) In the past six months 352 building permits were issued. The construction
value represented by these permits is $9,080,620.
(5) The Plan Commission, the Village Center Development Commission and the
Appearance Review Commission have all been active.
Mrs. Houpt responded to questions from Board
members regarding establishment of a zoning certification procedure, steps being
taken to streamline the approval process for potential retailers, Streetscape, and
the possibility of the VCDC doing a promotional video.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The property at 1222 Crabtree is currently
COMMISSION RE REQUEST FOR developed with a single family home. The
RESUBDIVISION OF PROPERTY LOCATED petitioners propose to subdivide the property
AT 1222 CRABTREE LANE into two lots. One of the new lots does not
meet lot width requirements and would need a
variation. At a public hearing held on February 22, 1996, the Plan Commission
voted 4 -0 to deny the petitioners' request for a resubdivision. The Plan
Commission also recommended that the Village Engineer review and approve the
preliminary drainage plans for the subject property.
has some unique features such as
neighborhood. He concluded that
correct decision in this matter,
consideration.
architect Stuart Wexler were in
Trustee Heuberger commented that the property
being next to a park and being a transitional
the Plan Commission may not have reached the
and that the proposal should be given further
Petitioners Rick Patinkin and Rick Hiton, and
attendance to.present their proposal to the Board.
Mr. Patinkin and Mr. Hiton gave examples of
other resubdivisions that have been granted and stated that, in their opinion, the
petition meets all standards for being approved for a variation. They feel that
two smaller homes would look better on the site than one large one, and that the
drainage situation would be greatly improved. Mr. Wexler explained the current
drainage situation of the property and showed a preliminary plan for drainage for
the two proposed homes.
Two Crabtree residents expressed their
opposition to the proposed resubdivision. They feel that the new homes would be
incompatible with the character of the neighborhood, would ruin the appearance of
the umbrella of trees which currently lines the street and would be detrimental to
drainage. They disagreed with the petitioners that the neighborhood is a
transitional one.
After discussion, Trustee Rosenthal made a
motion to approve the Plan Commission recommendation. Trustee Seidman seconded
the motion. Trustees Rosenthal, Seidman and Swanson voted for approval. Trustee
Heuberger voted against approval. The Plan Commission recommendation was
therefore accepted, and the petitioners' request was denied.
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REPORT AND RECOMMENDATION OF PLAN The owners of the Deerfield Commons Shopping
COMMISSION RE REQUEST FOR AMENDMENT Center are requesting an amendment to its
TO SIGNAGE PLAN, DEERFIELD COMMONS signage plan, including any sign modifications
necessary to implement the proposed plan. The
petitioners are proposing (1) a new double face directory ground sign which would
be located adjacent to the Commons parking lot north of the Frost Building in the
planted area, (2) a modification of the existing "Deerfield Commons" ground sign
on Waukegan Road, and (3) replacement of the existing Deerfield Road ground sign
with a new ground sign of the same size and content as the proposed Waukegan Road
ground sign. At their meeting of February 22, 1996, the Plan Commission voted
unanimously to approve the petitioners' request.
Allan Brody of the Banbury Development
Company, Managers of the Deerfield Commons Shopping Center, was in attendance to
represent the petitioners. Mr. Brody summarized the petitioners' plan. A
discussion followed regarding the size of the proposed signs and the justification
for the existing Waukegan Road sign if a new ground sign is added. Mr. Brody
stated that the sign is needed to guide shoppers to the main entrance of the
Commons. Mrs. Houpt noted that the petitioner is permitted to have a directory
sign at each entrance as well as an identification /business sign.
Trustee Seidman made a motion, seconded by
Trustee Swanson, to accept the Plan Commission recommendation and to direct the
Village attorney to prepare an ordinance. Trustees Heuberger., Seidman, and
Swanson voted in favor of the motion. Trustee Rosenthal voted against the motion.
The Plan Commission recommendation was therefore accepted, and the petitioners'
request is therefore approved.
CONSENT AGENDA
ORDINANCE 0 -96 -12 APPROVING An ordinance amending the signage plan for
AMENDMENT TO SIGNAGE PLAN FOR Chili's Restaurant to permit installation of
CHILI'S RESTAURANT a new double faced ground sign to be located
further west and closer to the road than the
existing sign. Second Reading.
RESOLUTION R -96 -03 RE PERMITS FOR A resolution guaranteeing the State that all
WORK WITHIN STATE RIGHTS -OF -WAY work performed by employees of the Village on
State maintained rights -of -way shall be
performed in accordance with the conditions of the permit to be granted by the
Illinois Department of Transportation, and that the Village will hold harmless the
State of Illinois during the prosecution of such work and will assume all
liability for damages to persons or property due to accidents or otherwise by
reason of the work which is to be performed under provision of said permit.
ORDINANCE 0 -96 -13 PROVIDING FOR An ordinance providing for the filing of the
FILING OF TENTATIVE ANNUAL BUDGET tentative annual budget and its public
inspection. First Reading.
ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending Section 14 -9 of Chapter
RE CERTIFICATE OF COMPLIANCE FOR 14 of the Municipal Code of Deerfield of 1975
NEW TENANTS IN COMMERCIAL regarding a Certificate of Compliance for new
DISTRICTS tenants. First Reading.
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Trustee Rosenthal made a motion for a waiver
of the rules to permit the ordinance providing for filing of the tentative annual
budget to be passed on First Reading. Trustee Seidman seconded the motion. The
motion passed unanimously.
Trustee Seidman made a motion to pass the
Consent Agenda and adopt the ordinances and the resolution. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
OLD BUSINESS
ORDINANCE APPROVING SPECIAL USE/ An ordinance authorizing a special use /unique
UNIQUE USE TO ALLOW INSTALLATION use to allow installation of a cellular
OF CELLULAR TELECOMMUNICATION telecommunication facility at Arbor Lake
FACILITY AT ARBOR LAKE CENTRE, Centre for Cellular One. First Reading.
CELLULAR ONE
This will stand as a First Reading.
NEW BUSINESS
AUTHORIZATION TO AWARD CONTRACT RE The Police Department is seeking acceptance of
NEW COMMUNICATION CONSOLES AND a proposal to replace worn communications
E911 EQUIPMENT equipment. They are recommending that CML
Technologies, which is the sole vendor that
meets or exceeds the Village's requirements, be awarded a contract to build and
install communications consoles and E911 equipment for the Village at a cost of
$266,715. Although this amount is over the budgeted cost by $27,000, the Police
Department has received commitments from the other East Shore Radio Network
members to cover the overage.
Deputy Chief Gary Stryker was in attendance to
respond to questions from the Board. Discussion concerned why the Police
Department has 'selected equipment that has only one supplier, why the cost is more
than the previously requested amount, and provisions for other communities to
share the new equipment and its cost. Deputy Chief also explained how E911
cellular calls will be handled. The circular routing sequence will be Deerfield
as the initial answering point, followed by Lake Forest, Highland Park, then back
to Deerfield.
Trustee Rosenthal made a motion that the
contract for the new communications consoles and E911 equipment be awarded to CML
Technologies for a cost not to exceed $266,715. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson (4) ..
NAYS: None (0)
ORDINANCE INCREASING NUMBER OF Mayor Forrest explained that La Madelaine
CLASS C LIQUOR LICENSES FROM FOUR Restaurant did not submit their application
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TO FIVE for a liquor license in a timely manner. It
has been checked, however, and the license is
now ready for issuance if the Board chooses to pass it on First Reading. La
Madelaine is currently serving food to invited guests, and will be open for
business to the general public shortly.
The Board of Trustees has not granted this
type of request in the past and indicated that they are reluctant to do it now.
Therefore, this will stand as a First Reading of the ordinance.
DISCUSSION
MOBIL DATA TERMINAL Deputy Chief Stryker reported that the City
of Highland Park has asked to join the mobil
data terminal network which currently consists of the Village of Deerfield, the
City of Lake Forest, and the Deerfield /Bannockburn Fire Protection District. If
the Board of Trustees authorizes Highland Park to join the network, the existing
agreement would have to be updated. As part of the network, Highland Park would
refund to network members approximately $17,000 in infrastructure costs. Board
members gave concept approval to the proposal.
ATTEST:
1
Village Clerk
APPROVED:
5
Mayor
SHUTTLE SERVICE
Gerald Smith
reported that the shuttle service
between the
Lake Cook Road train station and
Lake Cook Road office complexes
began today with
approximately 60 commuters taking
advantage of the service.
KIPLING ONE WAY TRAFFIC
Deputy Chief
Stryker reported that the one
way for one
hour afternoon traffic route at
Kipling School began today with
no problems.
ADJOURNMENT
There being
no further business to discuss,
the meeting
was adjourned at 9:30 P.M.
ATTEST:
1
Village Clerk
APPROVED:
5
Mayor