Loading...
03/04/1996March 4, 1996 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 4, 1996, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Marvin W. Ehlers and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustee Rosenthal noted that on Page 4, in the section regarding the 1996 street rehabilitation program, the approximate cost of material testing should be $3,000, not $1,000. The motion to approve the minutes as amended passed unanimously. RECOGNITION OF SAFE HOME PROGRAM Susan Hammer, founder and chairperson of the Safe Home Committee in Deerfield and Highland Park, and Sara Hutzel, School District 109 Coordinator of Safe Home, discussed the program, which is a grass roots effort to keep children safe on their routes to and from school and in the community. The program formalizes emergency and non - emergency procedures for assisting children who feel threatened by strangers or other children, or who think they may need adult help for a variety of other reasons. Publicity and a written endorsement of the program from the Board of Trustees were requested. The Village has already provided publicity in D- Tales, and will provide the group with a listing on the InfoChannel. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR SPECIAL USE AND UNIQUE USE TO ALLOW INSTALLATION OF CELLULAR TELE- COMMUNICATION FACILITIES AT ARBOR LAKE CENTRE AND CLAVEY PARK, CELLULAR ONE proposal, subject to the petition REPORTS Cellular One is requesting permission to install cellular communications facilities on the obelisk at ArborLake Centre and on a light pole located on the west side of Clavey Park adjacent to the tollway. At a public hearing held on February 8, the Plan Commission voted unanimously to approve the ArborLake proposal. They also unanimously passed the Clavey Park pr's screening of the cabinets. Larry Dobkin, attorney with Altheimer & Gray, and Michael Crandell, Systems Engineer with Cellular One, were in attendance to respond to questions from the Board. 1 I Board members discussed a number of concerns they have regarding the proposed facilities for Clavey Park. These included the possibility that the facility will be an attractive nuisance which will need to be fenced'to keep school children away, the propriety of putting the units on public land, the possibility that at some future date the units may be found not to be safe, the amount of risk vs benefit to the Village, and a concern that though the units will be in Deerfield they may not be serving Deerfield residents. Board members discussed the possibility of putting the Clavey Park facility along the tollway or on the golf course and inquired if radiation deflectors are a possibility. Trustee Rosenthal made a motion to accept the Plan Commission Report to allow installation of cellular telecommunication facilities at ArborLake Centre and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Rosenthal made a motion to accept the Plan Commission Report to allow installation of cellular telecommunication facilities at Clavey Park and to direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion failed unanimously. REPORT AND RECOMMENDATION OF CABLE AND TELECOMMUNICATIONS COMMISSION RE REQUEST FOR FOUR MONTH EXTENSION OF THE CURRENT CABLE FRANCHISE AGREEMENT Cable by four months from the date franchise. Jesse Rotman, Chairman of the Cable and Telecommunications Commission, reported that additional time may be required to complete negotiation of the cable franchise renewal. The CTC is therefore recommending an extension of the current agreement with Post Newsweek of termination of the existing fifteen year Trustee Seidman made a motion to direct the Village Attorney to prepare an amendment extending the current agreement by four months. Trustee Swartz seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -96 -08 RE REQUIRED An ordinance amending the Municipal Code STOPS AT RAILROAD CROSSINGS regarding railroad signals and crossings so that it will be identical to recently revised state law. Second Reading. ORDINANCE 0 -96 -09 RE FIRE LANE An ordinance amending the Municipal Code to AGREEMENT FOR COROMANDEL add streets in the Coromandel subdivision to the fire lane list. Second Reading. AN ORDINANCE APPROVING AN An ordinance amending the signage plan for AMENDMENT TO SIGNAGE PLAN FOR Chili's Restaurant to permit installation of CHILI'S RESTAURANT of a new, double faced ground sign to be located further west and closer to the road than the existing sign. First Reading. The Village received a letter dated 2/22/96 from Ronald Sorce, architect for Chili's Restaurant, requesting a waiver of the rules to permit the ordinance to be passed on first reading. Trustee Seidman moved for the waiver of the rules, but there was no second. OR 0 -96 -10 APPROVING An ordinance approving a special use to permit SPECIAL USE TO ESTABLISH NURSERY the establishment of a nursery school at the SCHOOL. CONGREGATIONAL CHURCH Congregational Church of Deerfield, 225 Wilmot Road. First Reading. In a letter dated 2/24/96, the petitioners requested a waiver of the rules to permit passage of the ordinance on first reading. Trustee Seidman so moved. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seidman made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) OLD BUSINESS DISCUSSION RE TRAFFIC PLAN FOR Mr. Franz reported that a meeting was held on KIPLING SCHOOL February 28 with representatives of Kipling School, School District 109, the Kipling PTO, Village staff, Bill Alroth of Paul C. Box and Associates, and the neighborhood consisting of Whittier and Hermitage, regarding the use of Whittier for both short and long term access to Kipling School. As a result of ideas discussed at that task force meeting, Mr. Alroth has submitted a report to the Village. It is his conclusion that by keeping school busses on Kipling Place and by providing room against the curb so that the busses are not in the line of traffic, the use of Whittier can be avoided over the long term. Also, School District 109 has agreed to look into extending the west end of the Kipling driveway to provide a turn around, and they will also look into ways to provide some additional on site parking. It may be necessary to use a currently landbanked area for this purpose. During upcoming construction, it will be necessary to use Whittier one way for an hour in the afternoons. Bill Alroth was in attendance to discuss his report. He noted that there are three main issues to address in school bus /pedestrian /vehicular traffic situations: (1) keeping busses from other vehicles, (2) providing locations where parents can drop off and pick up students safely and efficiently off street, and (3) reducing the need for children to cross driveways and streets. He feels this proposed plan addresses all of these requirements. After Mr. Alroth's report had been discussed and the questions and concerns of Board members had been addressed, those in the audience who wished to voice an opinion or offer a suggestion were permitted to do so. Michael Cramer, speaking on behalf of his Whittier neighbors, stated that they were generally satisfied with the plan. 1 3 The Board endorsed the short term plan proposed by Paul Box and Associates (for use during upcoming construction) but felt that the long term solution needed further review. School District 109 will study the on -site turn around, parking needs, and drainage issues prior to deciding on a long term traffic plan. ORDINANCE 0 -96 -11 RE FINAL PLAT An ordinance approving the Final Plat of OF RESUBDIVISION, 1515 AND Resubdivision for 1515 and southern half of SOUTHERN HALF OF 1529 GORDON 1529 Gordon Terrace, Blanas. Second Reading. TERRACE, BLANAS Engineering plans have been approved and all fees have been paid. Trustee Seidman made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT Mr. Soyka reported that the Public Works FOR PREVENTATIVE MAINTENANCE AT Department has scheduled the overhaul of two EAST SIDE LIFT STATION 100 horsepower pumps at the East Side Lift Station as part of the programmed maintenance. Two quotes were received to service the pumps. Mr. Soyka recommends that the proposal of Roberts -Stage Electric in the amount of $11,280 be accepted. Trustee Seidman made a motion to accept the proposal of Roberts -Stage Electric in an amount not to exceed $11,280. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5) NAYS: None (0) APPROVAL OF FEDERAL MANDATED Mr. Franz reported that under new Federal CONTROLLED SUBSTANCE AND ALCOHOL regulations, the Village is required to TESTING PROGRAM FOR VILLAGE establish a Controlled Substance and Alcohol EMPLOYEES Testing program for all employees who must have a commercial driver's license for their jobs. The regulations require each employer to develop a policy on alcohol misuse and controlled substance use. After reviewing the policies of agencies which have performed testing in the past, a program was developed by staff and has been reviewed by the Village Attorney. Staff recommends that the Board adopt this policy. Trustee Heuberger recommended that the term "controlled substance" be defined within the policy and that the definition of "commercial vehicle" be made more specific. The Village Attorney will make these changes. There was some feeling that the penalty for refusing to take the test is too lenient, but it was decided to let the policy stand. 4 Trustee Seidman made a motion to adopt the policy subject to the recommended definition changes. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Rosenthal, Seidman, Swanson (4) NAYS: Swartz (1) DISCUSSION ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:15 P.M. ATTEST: Village Clerk APPROVED: 0 1 Mayor 5 1 1