03/04/1996March 4, 1996
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, March 4, 1996, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent: Marvin W. Ehlers
and that a quorum was present and in attendance. Also present were Village
Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes
of the previous meeting. Trustee Rosenthal noted that on Page 4, in the section
regarding the 1996 street rehabilitation program, the approximate cost of material
testing should be $3,000, not $1,000. The motion to approve the minutes as
amended passed unanimously.
RECOGNITION OF SAFE HOME PROGRAM Susan Hammer, founder and chairperson of the
Safe Home Committee in Deerfield and Highland
Park, and Sara Hutzel, School District 109 Coordinator of Safe Home, discussed the
program, which is a grass roots effort to keep children safe on their routes to
and from school and in the community. The program formalizes emergency and non -
emergency procedures for assisting children who feel threatened by strangers or
other children, or who think they may need adult help for a variety of other
reasons. Publicity and a written endorsement of the program from the Board of
Trustees were requested. The Village has already provided publicity in D- Tales,
and will provide the group with a listing on the InfoChannel.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR SPECIAL
USE AND UNIQUE USE TO ALLOW
INSTALLATION OF CELLULAR TELE-
COMMUNICATION FACILITIES AT ARBOR
LAKE CENTRE AND CLAVEY PARK,
CELLULAR ONE
proposal, subject to the petition
REPORTS
Cellular One is requesting permission to
install cellular communications facilities on
the obelisk at ArborLake Centre and on a light
pole located on the west side of Clavey Park
adjacent to the tollway. At a public hearing
held on February 8, the Plan Commission voted
unanimously to approve the ArborLake proposal.
They also unanimously passed the Clavey Park
pr's screening of the cabinets.
Larry Dobkin, attorney with Altheimer & Gray,
and Michael Crandell, Systems Engineer with Cellular One, were in attendance to
respond to questions from the Board.
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Board members discussed a number of concerns they have
regarding the proposed facilities for Clavey Park. These included the possibility
that the facility will be an attractive nuisance which will need to be fenced'to
keep school children away, the propriety of putting the units on public land, the
possibility that at some future date the units may be found not to be safe, the
amount of risk vs benefit to the Village, and a concern that though the units will
be in Deerfield they may not be serving Deerfield residents. Board members
discussed the possibility of putting the Clavey Park facility along the tollway or
on the golf course and inquired if radiation deflectors are a possibility.
Trustee Rosenthal made a motion to accept the Plan
Commission Report to allow installation of cellular telecommunication facilities
at ArborLake Centre and to direct the Village Attorney to prepare an ordinance.
Trustee Swartz seconded the motion. The motion passed unanimously.
Trustee Rosenthal made a motion to accept the Plan
Commission Report to allow installation of cellular telecommunication facilities
at Clavey Park and to direct the Village Attorney to prepare an ordinance.
Trustee Swartz seconded the motion. The motion failed unanimously.
REPORT AND RECOMMENDATION OF
CABLE AND TELECOMMUNICATIONS
COMMISSION RE REQUEST FOR FOUR
MONTH EXTENSION OF THE CURRENT
CABLE FRANCHISE AGREEMENT
Cable by four months from the date
franchise.
Jesse Rotman, Chairman of the Cable and
Telecommunications Commission, reported that
additional time may be required to complete
negotiation of the cable franchise renewal.
The CTC is therefore recommending an extension
of the current agreement with Post Newsweek
of termination of the existing fifteen year
Trustee Seidman made a motion to direct the
Village Attorney to prepare an amendment extending the current agreement by four
months. Trustee Swartz seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -96 -08 RE REQUIRED An ordinance amending the Municipal Code
STOPS AT RAILROAD CROSSINGS regarding railroad signals and crossings so
that it will be identical to recently revised
state law. Second Reading.
ORDINANCE 0 -96 -09 RE FIRE LANE An ordinance amending the Municipal Code to
AGREEMENT FOR COROMANDEL add streets in the Coromandel subdivision to
the fire lane list. Second Reading.
AN ORDINANCE APPROVING AN An ordinance amending the signage plan for
AMENDMENT TO SIGNAGE PLAN FOR Chili's Restaurant to permit installation of
CHILI'S RESTAURANT of a new, double faced ground sign to be
located further west and closer to the road
than the existing sign. First Reading.
The Village received a letter dated 2/22/96
from Ronald Sorce, architect for Chili's Restaurant, requesting a waiver of the
rules to permit the ordinance to be passed on first reading. Trustee Seidman
moved for the waiver of the rules, but there was no second.
OR 0 -96 -10 APPROVING An ordinance approving a special use to permit
SPECIAL USE TO ESTABLISH NURSERY the establishment of a nursery school at the
SCHOOL. CONGREGATIONAL CHURCH Congregational Church of Deerfield, 225 Wilmot
Road. First Reading.
In a letter dated 2/24/96, the petitioners
requested a waiver of the rules to permit passage of the ordinance on first
reading. Trustee Seidman so moved. Trustee Heuberger seconded the motion. The
motion passed unanimously.
Trustee Seidman made a motion for passage of
the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded the
motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
DISCUSSION RE TRAFFIC PLAN FOR Mr. Franz reported that a meeting was held on
KIPLING SCHOOL February 28 with representatives of Kipling
School, School District 109, the Kipling PTO,
Village staff, Bill Alroth of Paul C. Box and Associates, and the neighborhood
consisting of Whittier and Hermitage, regarding the use of Whittier for both short
and long term access to Kipling School. As a result of ideas discussed at that
task force meeting, Mr. Alroth has submitted a report to the Village. It is his
conclusion that by keeping school busses on Kipling Place and by providing room
against the curb so that the busses are not in the line of traffic, the use of
Whittier can be avoided over the long term. Also, School District 109 has agreed
to look into extending the west end of the Kipling driveway to provide a turn
around, and they will also look into ways to provide some additional on site
parking. It may be necessary to use a currently landbanked area for this purpose.
During upcoming construction, it will be necessary to use Whittier one way for an
hour in the afternoons.
Bill Alroth was in attendance to discuss his
report. He noted that there are three main issues to address in school
bus /pedestrian /vehicular traffic situations: (1) keeping busses from other
vehicles, (2) providing locations where parents can drop off and pick up students
safely and efficiently off street, and (3) reducing the need for children to cross
driveways and streets. He feels this proposed plan addresses all of these
requirements.
After Mr. Alroth's report had been discussed
and the questions and concerns of Board members had been addressed, those in the
audience who wished to voice an opinion or offer a suggestion were permitted to do
so. Michael Cramer, speaking on behalf of his Whittier neighbors, stated that
they were generally satisfied with the plan.
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The Board endorsed the short term plan proposed
by Paul Box and Associates (for use during upcoming construction) but felt that
the long term solution needed further review. School District 109 will study the
on -site turn around, parking needs, and drainage issues prior to deciding on a
long term traffic plan.
ORDINANCE 0 -96 -11 RE FINAL PLAT An ordinance approving the Final Plat of
OF RESUBDIVISION, 1515 AND Resubdivision for 1515 and southern half of
SOUTHERN HALF OF 1529 GORDON 1529 Gordon Terrace, Blanas. Second Reading.
TERRACE, BLANAS Engineering plans have been approved and all
fees have been paid.
Trustee Seidman made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO AWARD CONTRACT Mr. Soyka reported that the Public Works
FOR PREVENTATIVE MAINTENANCE AT Department has scheduled the overhaul of two
EAST SIDE LIFT STATION 100 horsepower pumps at the East Side Lift
Station as part of the programmed maintenance.
Two quotes were received to service the pumps. Mr. Soyka recommends that the
proposal of Roberts -Stage Electric in the amount of $11,280 be accepted.
Trustee Seidman made a motion to accept the
proposal of Roberts -Stage Electric in an amount not to exceed $11,280. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
APPROVAL OF FEDERAL MANDATED Mr. Franz reported that under new Federal
CONTROLLED SUBSTANCE AND ALCOHOL regulations, the Village is required to
TESTING PROGRAM FOR VILLAGE establish a Controlled Substance and Alcohol
EMPLOYEES Testing program for all employees who must have
a commercial driver's license for their jobs.
The regulations require each employer to develop a policy on alcohol misuse and
controlled substance use. After reviewing the policies of agencies which have
performed testing in the past, a program was developed by staff and has been
reviewed by the Village Attorney. Staff recommends that the Board adopt this
policy.
Trustee Heuberger recommended that the term
"controlled substance" be defined within the policy and that the definition of
"commercial vehicle" be made more specific. The Village Attorney will make these
changes. There was some feeling that the penalty for refusing to take the test is
too lenient, but it was decided to let the policy stand.
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Trustee Seidman made a motion to adopt the
policy subject to the recommended definition changes. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson (4)
NAYS: Swartz (1)
DISCUSSION
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn the
meeting. Trustee Heuberger seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:15 P.M.
ATTEST:
Village Clerk
APPROVED:
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Mayor
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