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12/18/1995December 18, 1995 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, December 18, 1995, at 8 :00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Harriet E. Rosenthal and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz to approve the Bills and Payroll. The motion passed by the following vote: a AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine summarized the November Treasurer's Report. Sales tax receipts are up 4% for the month and are 6% over the previous twelve month period. Revenues and expenses are as expected with the exception of the Water Main and Fire Hydrant Maintenance expenses being significantly below budgeted amounts due to the favorable water tower painting contract for $87,000 versus $120,000 budgeted. As of November 30, 1995, 101.7% of cash was invested at. an average interest rate of 5.72 %, which compares with an average rate of 5.50% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL George Valentine, Director of Finance, presented his Report OBJECTIVES, FINANCE on Departmental Objectives. Highlights of the report DEPARTMENT included: 1 (1) The Finance Department's objective is to invest 97% of all Village funds within the control of the Treasurer, and to exceed the 90 -day Treasury rate. This has been accomplished for the June - November 1995 period. (2) The Comprehensive Annual Financial Report, work performed in conjunction with Crowe Chizek, has been completed for the year ending April 30, 1995. The Village has received the Government Finance Officer's Association Certificate of Achievment for Excellence in Financial Reporting for the year ending April 30, 1994, and for the eleventh consecutive year. This year's report will also be submitted. (3) The Village to date has sold 12,491 1995 -96 vehicle stickers compared to 11,951 for 1994-95. Mr. Valentine explained that compliance is one of the explanations for the increase in sales. (4) The Finance department assisted the Village Manager and the Administrative Assistant in securing and reviewing proposals and negotiating the final refuse contract. This contract is now being implemented. (5) Upcoming Projects include: The finalization of the Property Tax Levy and beginning work on the annual budget in January 1996, with completion in April of 1996. The budgeting process is a review of all the Village revenues and expenditures, as well as a general discussion of service levels. This process is one of the most important undertakings in the annual affairs of the Village. RECOGNITION OF BLOOD Residents Gilbert and Linda Antokal, 1137 Country Lane, DRIVE CHAIRPERSONS have offered, as Lifesource volunteers, to chair future a Deerfield blood drives. They explained that the blood drives are held at the Jewett Park Community Center on the first Sunday of the months of, March, June, September, and December. The next blood drive will be on March 3, 1996 from 8:00 AM. to 1:00 P.M. The Mayor and Board of Trustees commended the Antokals for their dedication and encouraged everyone to attend the blood drives. ORDINANCE RE PREVIOUSLY APPROVED SIGNAGE PLAN - SHAW'S SEAFOOD GRILL, 660 LAKE ROAD ORDINANCE RE YIELD SIGNS AT KENMORE AVENUE AND COUNTRY LN. CONSENT AGENDA An ordinance approving an amendment to a previously approved signage plan for Lettuce Entertain You Enterprises, Inc. and Shaw's Seafood Grill, 660 Lake -Cook Road involving a new double faced ground sign. First Reading. An ordinance approving an amendment to the municipal code regarding yield signs at the inter- section of Kenmore Avenue and Country Lane. First reading. 1 1 1 ORDINANCE 0 -9542 RE An ordinance approving an amendment to a SIGNAGE PLAN- MARRIOTT previously approved signage plan for Marriott Suites SUITES HOTEL Hotel at Two Parkway North. Second Reading. Trustee Seidman made a motion to adopt the Consent Agenda and pass the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) OLD BUSINESS RESOLUTION APPROVING Mr. Robert Kenny, attorney for the petitioner, informed the ANNEXATION AGREEMENT Board that Red Roof Inn was willing to allow a cross FOR RED ROOF INN easement for overflow parking for the What's Cookin RESTAURANT -340 WAUKEGAN restaurant, as was previously discussed. This easement will be in effect until the third parcel is developed. Mr. Stan Friedman, H & K Signs, presented new plans for wall and ground signs that are in compliance with the Village code. The Board agreed to hold over action on the resolution until the second reading of the related ordinances for this petition, and requested that a copy of the easement agreement be sent to the Village Attorney. ORDINANCE ANNEXING An ordinance annexing Red Roof Inn property at 340 RED ROOF INN PROPERTY, Waukegan Road. First Reading. 340 WAUKEGAN ROAD ORDINANCE AMENDING An ordinance amending the zoning map and approval of ZONING MAP AND APPROVING special use for the Red Roof Inn property at 340 Waukegan SPECIAL USE, RED ROOF INN Road. First Reading. PROPERTY, 340 WAUKEGAN RD. ORDINANCE 0 -95-43 RE 1995 Finance Director George Valentine presented the revised ESTATE TAX LEVY real estate tax levy. This year's levy, which includes the library, is $3,040,755. Trustee Swartz made a motion to adopt the ordinance. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCES- 0- 95-44, Three ordinances regarding debt service levy tax 0 -95- 45,0 -9546 1995 DEBT abatementsTrustee Seidman made a motion to adopt SERVICE LEVY TAX ordinances: Ord. #0 -9544 in the amount of $317,400, ABATEMENTS Ord. #0 -95 -45 in the amount of $492,000, and Ord. #0-95 - 46 in the amount of $843,000. Trustee Heuberger seconded the motion. The motion passed by the - following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION RE AGREEMENTS Administrative Assistant Gerald Smith presented RELATING TO LAKE COOK a summary of the proposed Lake Cook shuttle bus ROAD SHUTTLE BUS program scheduled to open soon after the train station PROGRANUCMAO GRANT is operational. Bill Baltutis, Executive Director of the TMA of Lake -Cook was present to answer any questions. The shuttle bus program will provide fifteen passenger vans leased by Pace and driven by Glenbrook Security. The lease agreement will be between Pace and the Village of Deerfield. Trustee Swanson inquired about the services of Glenbrook Security. Mr. Baltutis explained that Glenbrook Security was highly recommended by many employers who currently utilize them. Trustee Seidman inquired as to the routes. Mr. Baltutis explained that the plan is to have six routes performing rush hour service only. The composition of the routes and demand for service can be reevaluated after the shuttle bus service is operational. Trustee Heuberger questioned the availability of more vehicles if the demand for service exceeds the planned ridership. Mr. Baltutis explained that this could be negotiated with Pace, however extensive research and planning has concluded a projected ridership of 400 riders per day. It was also noted that the Village will be named as an insured party on all insurance policies. Trustee Seidman made a motion to authorize the Mayor to sign the agreement once it is finalized, and Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ORDINANCE AMENDING ORD. Joe Kolar, Attorney for Bob Blanas, addressed the Board NO. 0 -95 -47 RE ACTUAL regarding the proposed amendment to the ordinance with 4 RECAPTURE COSTS FOR LAND ACQUISITION AND PUBLIC IMPROVEMENTS OF COUNTRY LANE WEST OF KENMORE regard to recapture costs. A discussion was held regarding the applicability of the recapture costs to Mr. Blanas. Mayor Forrest reminded Mr. Blanas that the amendment to the ordinance was based on the original ordinance, the legality of which had already been sanctioned by the courts, The Board explained that if there was a problem with the interpretation of the ordinance, that it should have been brought up during the litigation and not now. The only purpose for the amendment is to finalize the actual costs for the subdivision public improvements and land acquisition costs. Trustee Seidman made a motion to approve the amendment to the ordinance with the proposed recapture amounts in the amount of $130,245. The motion was seconded by Trustee Swanson. The motion passed by the following vote: AYES: Ehlers, Seidman, Swanson, Swartz (4) NAYS: Heuberger (1) DISCUSSION RE AMENDMENTS Barbara Houpt, Director of Community Development, TO THE MUNICIPAL CODE- clarified the intent of this ordinance by explaining its SPECIFIC DEFINITIONS OF purpose is to differentiate spas and hot tubs from swimming SPAS AND HOT TUBS pools. Trustee Seidman made a motion for the attorney to prepare the ordinance. The motion was seconded by Trustee Swartz. The motion passed unanimously. RESOLUTION RE RELEASE OF SURPLUS FUNDS FROM THE LAKE COOK ROAD TAX INCREMENT FINANCING DISTRICT NEW BUSINESS Finance Director George Valentine explained plans to release surplus funds from the Lake Cook Road Financing District in the amount of $2,819,389 to Lake County, and $3,897,637 to Cook County. Mayor Forrest comment- ed that this is the sixth consecutive year for such allocations. Trustee Swartz made a motion to pass the resolution, and Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ANALYSIS AND AWARD OF E FOR ONE NEW 1996, MOBILE CATCH BASIN AND HIGH VELOCITY COMBINATION SEWER CLEANER 111) James Soyka, Director of Public Works and Engineering, explained that bids were opened on December 5, 1995 for a new 1996 mobile catch basin and high velocity combination sewer cleaner. He explained that this equipment will replace two pieces of outdated equipment. 5 Trustee Heuberger inquired as to the availability of an extended warranty considering the high maintenance needs of the equipment. This will be investigated. Trustee Seidman made a motion to accept the bid from Mid America Truck and Equipment Co. no to exceed the dollar amount of $127,424. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) DISCUSSION NEXT MEETING Mr. Franz announced that the next Village Board meeting would be held on Tuesday, January 2, 1996 as a result of the New Year's holiday. EXECUTIVE SESSION Trustee Ehlers made a motion to go into Executive Session to discuss land acquisition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion, seconded by Trustee Ehlers, to adjourn the meeting. The meeting was adjourned at 9:41 P.M. ATTEST: G- Village Clerk A APPROVED: Mayor