11/06/1995November 6, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, November 6, 1995, at 8:00 P.M. The
Clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent: Marvin W. Ehlers
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Mayor Forrest dedicated a moment of silence to slain Israeli Prime
Minister Yitzhak Rabin.
Trustee Seidman made a motion to approve the minutes of the
previous meeting. Trustee Swartz seconded the motion. The motion
passed unanimously.
INTRODUCTION OF STUDENT Mayor Forrest commended this year's
GOVERNMENT DAY OFFICIALS Student Government Day Officials. Mr.
Franz introduced each student and
presented him /her with a commemorative tile.
PUBLIC HEARING RE PROPOSED Mrs. Houpt explained that the
AMENDMENTS TO COMPREHENSIVE Comprehensive Plan is a tool for
PLAN establishing goals for the development
of the Village. It looks to the
future of the Village by determining what will be needed to
accommodate changes in population and demand for service. The
current Comprehensive Plan was adopted in 1979. Mrs. Houpt gave a
brief summary of the proposed changes to the various sections of
the Plan. She noted that the Public Hearing, which is required by
State law, has been advertised in the newspaper, and copies of the
proposed Comprehensive Plan have been made available to the public.
Mayor Forrest asked for questions or comments from the audience,
but there were none.
Trustee Rosenthal made a motion to close the Public Hearing.
Trustee Heuberger seconded the motion. The motion passed
unanimously.
Trustee Swartz made a motion to direct the Village Attorney to
.prepare an ordinance. Trustee Heuberger seconded the motion. The
motion passed unanimously.
PUBLIC HEARING RE ISSUANCE Mr. Valentine explained that the
OF INDUSTRIAL REVENUE BONDS Village has been asked to issue bonds
FOR JFMC HOUSING in the amount of $35,000,000 to
provide financing for the Harry
and Jeanette Weinberg project at Arbor Lakes. Also included is the
acquisition and renovation of an office building in Skokie. Mr.
Valentine noted that R. V. Norene and Associates has reviewed the
proposal and has concluded that it is a viable project.
Renee Friedman of Katten, Muchin and Zavis (bond counsel) reported
that the Public Hearing is a requirement of the Internal Revenue
Service and that proper notification of the Public Hearing has been
given. Ms. Friedman summarized the particulars of the arrangement
and emphasized that the borrower (JFMC), not the Village, is fully
liable on the bonds. The commission to the Village is $30,000 plus
$5,000 for expenses.
Trustee Heuberger recused himself from the matter.
Trustee Rosenthal made a motion to close the Public Hearing.
Trustee Swartz seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -95 -36 RE An ordinance amending a Special Use to
EXPANSION OF WILMOT SCHOOL permit expansion of Wilmot School.
Second Reading.
Trustee Seidman moved to adopt the ordinance. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -95 -37 RE An ordinance amending the Municipal
SCAVENGER RATES Code regarding residential scavenger
rates. First Reading.
Trustee Seidman moved for a waiver of the rules to permit the
ordinance to be passed on First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Mr. Franz explained that, based on a favorable contract negotiated
with Laidlaw, the user fee for once a week service will decrease to
$2.68 /month and the user fee for twice a week service will decrease
to $6.09 /month. Mr. Valentine explained that the savings from the
lower refuse fee may be partially offset by the increase in the fee
for yard waste pick up. The cost of this service will increase
since it will no longer be subsidized by all residential customers.
Beginning next year, instead of purchasing a Deerfield Recycles bag
for $.65, a resident will purchase a sticker for $1.25. Most
residents, however, will realize a net savings.
Trustee Seidman made a motion to adopt the ordinance. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -95 -38 RE An ordinance approving an amendment to
INSTALLATION OF CELLULAR a Special Use and granting Unique Use
ANTENNAS - AMERITECH MOBILE to allow installation of two cellular
PHONE SERVICE AT FIRST antennas by Ameritech Mobile Phone
PRESBYTERIAN CHURCH Service at the First Presbyterian
Church. First Reading.
Jim Leahy, Richard Patterson, Jeff Funderburg and Debbie Vrane were
in attendance to answer questions about the proposed Ameritech
installation.
Mr. Leahy reported that since the last Board meeting Ameritech
representatives have met with Chief Anderson to discuss possible
ways to achieve the police department's goal of having cellular
9 -1 -1 calls come directly to the Deerfield Communications Center or
to an answering point capable of dispatching service for Deerfield.
In addition, a frequency interference study has been done to
determine if the Ameritech facility would cause any interference
with the police department. It has been determined that there
would be no problem with interference.
Mr. Leahy requested a waiver of the Second Reading.
There was discussion of who has the authority to determine who will
be the answering point for Deerfield's cellular 9 -1 -1 calls and of
the extent to which Ameritech may take a role in helping Deerfield
2
1
1
1
meet its objectives. Chief Anderson stated that his department
plans to meet with other governmental units in the county and with
legislators in an effort to force the issue.
Trustee Heuberger made a motion for a waiver of the rules to permit
the ordinance to be voted on at First Reading. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Heuberger, Swanson, Swartz (3)
NAYS: Rosenthal, Seidman (2)
Chief Anderson commented that the ordinance should contain language
to protect any additional frequencies that the police and fire
departments might have in the future. Mayor Forrest responded that
this assurance would be made a part of the ordinance.
Trustee Swartz made a motion, seconded by Trustee Heuberger, to
adopt the ordinance. The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Swanson, Swartz (4)
NAYS: Seidman (1)
ORDINANCE 0 -95 -39 RE An ordinance authorizing the Mayor to
INTERGOVERNMENTAL sign an Intergovernmental Agreement
AGREEMENT WITH SKOKIE with Skokie regarding the Jewish
Federation project at Arbor Lakes and
the acquisition and improvement of an office building in Skokie.
Second Reading.
Trustee Seidman made a motion to pass the ordinance authorizing the
Mayor to sign the Intergovernmental Agreement. Trustee Swartz
seconded the motion. The motion passed by the following vote:
Trustee Seidman moved for a waiver of the rules to permit the
ordinance to be voted on at First Reading. Trustee Swartz seconded
the motion. The motion passed unanimously.
Trustee Seidman moved for adoption of the ordinance. Trustee
Swartz seconded the motion. The motion passed by the following
vote:
AYES: Rosenthal, Seidman, Swanson, Swartz (4)
NAYS: None (0)
NEW BUSINESS
DISCUSSION RE PETITION FOR Mr. Soyka reported that 41 communities
STORMWATER MANAGEMENT have been certified under the Lake
COMMISSION RECERTIFICATION County Watershed Development Ordinance.
Adoption and enforcement of the
ordinance by Lake County communities and the Stormwater Management'
Commission have provided a baseline level of development
regulations county wide and consistency in application of site
stormwater management. Deerfield is due for recertification in
January 1996. Staff has attended the mandatory recertification.
workshop and highly recommends submission of the petition for
recertification.
Trustee Rosenthal made a motion to petition for recertification.
Trustee Swartz seconded the motion. The motion passed unanimously.
Mayor Forrest requested that Trustee Swanson be reappointed
alternate Stormwater Management Commissioner. Trustee Seidman so
3
AYES: Rosenthal,
Seidman,
Swanson, Swartz
(4)
NAYS: None (0)
ORDINANCE 0 -95 -40
RE
An ordinance authorizing
issuance of
INDUSTRIAL REVENUE
BONDS-
$35,000,000 in
Industrial Revenue Bonds
JEWISH FEDERATION
HOUSING
for the Jewish
Federation housing on
Lake Cook Road.
First Reading.
Trustee Seidman moved for a waiver of the rules to permit the
ordinance to be voted on at First Reading. Trustee Swartz seconded
the motion. The motion passed unanimously.
Trustee Seidman moved for adoption of the ordinance. Trustee
Swartz seconded the motion. The motion passed by the following
vote:
AYES: Rosenthal, Seidman, Swanson, Swartz (4)
NAYS: None (0)
NEW BUSINESS
DISCUSSION RE PETITION FOR Mr. Soyka reported that 41 communities
STORMWATER MANAGEMENT have been certified under the Lake
COMMISSION RECERTIFICATION County Watershed Development Ordinance.
Adoption and enforcement of the
ordinance by Lake County communities and the Stormwater Management'
Commission have provided a baseline level of development
regulations county wide and consistency in application of site
stormwater management. Deerfield is due for recertification in
January 1996. Staff has attended the mandatory recertification.
workshop and highly recommends submission of the petition for
recertification.
Trustee Rosenthal made a motion to petition for recertification.
Trustee Swartz seconded the motion. The motion passed unanimously.
Mayor Forrest requested that Trustee Swanson be reappointed
alternate Stormwater Management Commissioner. Trustee Seidman so
3
moved. Trustee Heuberger seconded the motion. The motion passed
unanimously.
DISCUSSION RE REPLACING Deputy Chief Stryker reported that the
POLICE DEPARTMENT AS /400 AS /400 Computer is a mid -range computer
THROUGH LEASE ARRANGEMENT used by the Deerfield Police
Department, the Bannockburn Police
Department and the Deerfield /Bannockburn Fire Department to run
their Management Information Systems. The AS /400 has become
outdated more quickly than was anticipated. It is already at 750
capacity, and the addition of new software upgrades will take it
beyond 100% capacity. The Police Department is requesting
permission to lease a new and improved AS /400 computer from IBM for
three years, with an option to renew with some upgrades. The cost
would be about $27,000. The Bannockburn Police Department and the
Fire Department would pay their portion of the cost through the
monthly fee they pay to Deerfield for dispatching.
There was discussion of the advantages of
the maintenance agreement, financing, and
Trustee Swartz made a motion to lease the
period of three years for $877 /month with
end. Trustee Seidman seconded the motion
the following vote:
leasing vs. purchasing,
warranty, after which
AS /400 computer for a
a $1.00 buy out at the
The motion passed by
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
Staff was directed to proceed with the lease unless a favorable
purchase arangement could be negotiated with IBM.
The old computer will be offered to other local agencies which may
be able to use it.
DISCUSSION RE RETAINING Mayor Forrest reported that the
TRAFFIC ENGINEERING Tollway Board wants to begin making
CONSULTANT TO CONDUCT STUDY tollway /spur improvements in March.
OF ILLINOIS TOLLWAY He recommended that the Village, along
IMPROVEMENTS -EDENS SPUR with Northbrook, engage McMahon
Associates, Inc. to conduct a study of
tollway improvements -Edens Spur Access, which will hopefully result
in new design concepts for further negotiations with the Tollway
Board. At the same time the Village must endeavor to convince the
Tollway Board to postpone their decision so that there is time to
come up with new ideas.
After discussion it was decided that due to the importance of the
matter, the Village should move ahead and authorize participation
in the study. Mayor Forrest suggested that the Village Engineering
Committee become involved in the process from the beginning.
Mayor Forrest recommended that the Board approve a contract with
McMahon Associates, Inc. for an amount of not more than $25,000.
Trustee Swartz so moved. Trustee Heuberger seconded the motion.
The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Swanson, Swartz (4)
NAYS: Seidman (1)
DISCUSSION
BOARD ROOM IMPROVEMENTS Mr. Franz has been informed by the
Chairman of the Cable and
Telecommunications Commission that they have exceeded the $48,000
previously authorized by the Board of Trustees for board room
audio /visual improvements. The CTC is requesting authorization to
use the full $50,000 contributed by Post Newsweek Cable for this
purpose.
4
1
1
17
L
Trustee Seidman made a motion to authorize the full $50,000 to be
spent. Trustee Swartz seconded the motion. The motion passed by
the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS : . None ( 0 )
WITHDRAWAL OF PETITION ON Mr. Franz reported that Optima has
CHANGE IN CORNICE submitted a letter withdrawing their
petition for changing the PUD for the
cornice detail. Optima has found an alternative which uses natural
limestone. The Building Department has reported that the new
product is in conformance, and the consulting architect finds it
not only meets the PUD but also exceeds the original concept.
After a few construction details have been worked out, Optima will
change the cornices that are already in place, and will use the new
product in future construction.
FINANCE COMMITTEE MEETING Mr. Franz notified Board members that
on November 20, at 7:30 P.M. the full
Board will meet with the Finance Committee to discuss the audit.
POLICE DEPARTMENT OPEN Mr. Franz reminded all those interested
HOUSE that Wednesday, November 8, from 5:00
P.M. until 7:00 P.M. is the Police
Department Open House for the Chamber of Commerce.
ADJOURNMENT There being no further business to
discuss, Trustee Seidman made a motion,
seconded by Trustee Swartz, to adjourn the meeting. The motion
passed unanimously. The meeting was adjourned at 9:35 P.M.
1
ATTEST:
1
Village Clerk
APPROVED:
67
Mayor