10/02/1995October 2, 1995
The regular meeting of the Board of Trustees of -the Village of
Deerfield was called to order by the Mayor -in the Council Chamber
of the Village Hall on Monday, October 2, 1995, at 8:00 P.M. The
Clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present
were Village Manager Robert Franz and Attorney James Stucko.
Trustee Swartz made a motion, seconded by Trustee Heuberger, to
approve the minutes of the previous meeting. The motion passed
unanimously.
PROCLAMATION - REFLEX Mayor Forrest read a proclamation
SYMPATHETIC DYSTROPHY designating the month of October as
SYNDROME MONTH Reflex Sympathetic Dystrophy Syndrome
Month. Trustee Rosenthal made a
motion to accept the proclamation. Trustee Seidman seconded the
motion. The motion passed unanimously. Village resident Donna
Feldman, who suffers from RSD, accepted the proclamation, talked
about the disease, and asked for support in getting RSD included
in the Social Security Act.
PRESENTATION OF 25 YEAR Mayor Forrest presented,Jeff Krase
EMPLOYEE SERVICE AWARD- with a watch in recognition of his
JEFF KRASE twenty -five years of service with the
Village of Deerfield. Mr. Krase
currently is Deerfield's Street Foreman, and also serves as
Chairman of the Employee Safety Committee.
REPORTS
REPORT AND RECOMMENDATION A public hearing was held on August
OF BZA RE REQUEST FOR 29, 1995, to consider the request of
SIDE AND REAR YARD John and Denise Just, 1146 Rago
VARIATIONS, JOHN JUST, Avenue, which, if granted, would
1146 RAGO permit construction of a detached two
and a half car garage to within 2' of
the side and rear property lines in lieu of the minimum 5'. In
the absence of four concurring votes, the Board of Zoning Appeals
failed to recommend that the requested variation be granted.
Trustee Rosenthal moved to accept -the report and recommendation
of the Board of Zoning Appeals. Trustee Swartz seconded the
motion.
John Just was in attendance to - present his case. Using an
illustration of the proposed garage and its placement, Mr. Just
attempted to demonstrate that his plan provides the only
configuration which will allow easy access for two cars. Mr.
Just also passed out photos showing other residences in his
neighborhood which have two -car garages.
After discussion of other possible garage sites and the
possibility of downsizing the proposed garage, a vote was taken,
and the recommendation.of the BZA was unanimously accepted.
Mayor Forrest suggested that Mr. Just work with Mr. Case to come
up with a solution that will allow Mr. Just to have his garage
while staying within the parameters of the zoning ordinance.
REPORT AND RECOMMENDATION At its meeting of September 11, 1995,
OF SAFETY COUNCIL RE the Safety Council voted in favor of
POSSIBLE TRAFFIC SIGNAL doing a detailed traffic study to
AT WAUKEGAN ROAD AND determine the need for signalization
NORTH AVENUE at the intersection of Waukegan Road
and North Avenue.
Mr. Soyka explained that the intersection in question is under
the jurisdiction of the State. He has learned that, due to lack
of funds, it would take nine to twelve months before the State
could do a survey to determine if signalization is warranted.
Mayor Forrest proposed that the Village expedite the process by
having the study done and paying the $3,000 - $4,000 cost out of
MFT funds. He would like the intersection of Waukegan and
Westgate to be surveyed also. Trustee Rosenthal suggested
studying the speed limit at the same time. In her opinion, the
speed limit on Waukegan Road should not increase to 45 mph until
north of the high school. Mr. Franz interjected that any changes
the Village decides to make would require the approval of IDOT.
Robert Berger, 1035 Mountain Drive, spoke in favor of the traffic
signal at Waukegan and North Avenue. He noted that there have
been at least 38 accidents at the intersection since 1989. This
is the highest number of accidents at any Village intersection
without signalization. Mr. Berger agreed with Trustees that the
speed limit is too high. He presented Mr. Franz with 114 letters
from North Trail residents who are requesting a traffic signal.
To his knowledge there is no opposition to the signalization.
Trustee Seidman made a motion to direct staff to do a traffic
study of the two intersections and the speed limit using MFT
funds. Trustee Heuberger seconded the motion. The motion passed
by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
Mr. Soyka will report the results of the study at the first Board
meeting in November.
RESOLUTION R -95 -15 RE Mr. Franz reported that staff has
RESIDENTIAL SCAVENGER spent several months analyzing
CONTRACT proposals from scavenger service
providers. The two remaining
proposals are from Laidlaw Waste Systems and Northshore Waste
Control (USA). Both companies have made excellent proposals
which will save the Village a substantial amount of money over
the current contract. Mr. Valentine commented that the main
difference between the two proposals is the days on which the
various services will be provided.
Dale Moorehead was in attendance to represent Northshore Waste
Control (USA) and Randy Traub was in attendance to represent
Laidlaw Waste Systems.
Mr. Traub remarked on the good service Laidlaw has provided the
Village for the past fifteen years, including assistance with
clean up after wind storms and flooding when Laidlaw has
volunteered to come in and pick up material free of charge. He
also talked about Laidlaw's progressive record with recycling.
Trustee Rosenthal commented that she would not like to have yard
waste collection moved to Friday, as proposed by USA. Most
people do their yard work over the weekend and would have to keep
the yard waste almost a week before pick up. Mr. Moorehead
offered to amend USA's proposal to provide Tuesday yard waste
pick up.
After further discussion including: (1) Laidlaw would give the
Village an immediate reduction in cost to the amount shown in
their new proposal, (2) both companies recommend that stickers be
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used instead of Deerfield Recycles bags, (3) recycling revenues,
(4) the number of trucks each company would normally have in the
Village on pick up days, and (5) the availability of back up
equipment, Trustee Ehlers made a motion to pass a resolution
awarding a five year contract to Laidlaw Waste Systems. Trustee
Rosenthal seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
OLD BUSINESS
ORDINANCE RE EXPANSION An ordinance approving an amendment to
OF WILMOT SCHOOL a Special Use to permit an 8,000
square foot addition to Wilmot School.
Improvements to the north and south parking areas and access
points are also planned. First Reading.
School Board representatives were unable to attend the meeting
and have requested that the matter be tabled. Trustee Ehlers so
moved. Trustee Heuberger seconded the motion. The motion passed
unanimously.
ORDINANCE RE LA MADELEINE An ordinance approving a Special Use
RESTAURANT to permit a restaurant with outdoor
seating, an amendment to an existing
planned development, and an amendment to Urdinance 0 -81 -28 to
permit a restaurant (La Madeleine) at Cadwell Corners. First
Reading.
Richard Scott, Regional Director for La Madeleine, was in
attendance.
Mayor Forrest reported that a waiver of the rules has been
requested to allow the ordinance to be passed on first reading.
Mr. Scott explained that there is no particular reason for the
request other than that the organization is eager to get started.
Since plans have not yet been submitted to the Village, Trustees
decided against going forward with the waiver of rules.
NEW BUSINESS
ANALYSIS AND AWARD OF BID Mr. Soyka reported that four bids were
FOR PARKWAY TREE TRIMMING received for parkway tree trimming.
$33,000 has been budgeted for this
purpose. Mr. Soyka recommends that the unit price bid of Robert
W. Hendricksen Co. be accepted, and that an adjustment be made to
the number of trees to be trimmed so that the budgeted amount is
not exceeded. $33,000 will trim approximately 1600 trees.
After discussion, Trustee Seidman made a motion to accept the
unit price bid of Robert W. Hendricksen Co. for a total amount
not to exceed $33,000. Trustee Swartz seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
Notices of the upcoming tree trimming will be distributed to
residents living in affected areas.
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NAYS: None (0)
CONSENT AGENDA
ORDINANCE RE EXPANSION
An ordinance approving an
amendment to
OF WHITEHALL NORTH
a Special Use to permit a
1,800 square
foot addition to the east
side of
Whitehall North. A new
brick paved patio and a new
sidewalk are
also proposed. First
Reading.
OLD BUSINESS
ORDINANCE RE EXPANSION An ordinance approving an amendment to
OF WILMOT SCHOOL a Special Use to permit an 8,000
square foot addition to Wilmot School.
Improvements to the north and south parking areas and access
points are also planned. First Reading.
School Board representatives were unable to attend the meeting
and have requested that the matter be tabled. Trustee Ehlers so
moved. Trustee Heuberger seconded the motion. The motion passed
unanimously.
ORDINANCE RE LA MADELEINE An ordinance approving a Special Use
RESTAURANT to permit a restaurant with outdoor
seating, an amendment to an existing
planned development, and an amendment to Urdinance 0 -81 -28 to
permit a restaurant (La Madeleine) at Cadwell Corners. First
Reading.
Richard Scott, Regional Director for La Madeleine, was in
attendance.
Mayor Forrest reported that a waiver of the rules has been
requested to allow the ordinance to be passed on first reading.
Mr. Scott explained that there is no particular reason for the
request other than that the organization is eager to get started.
Since plans have not yet been submitted to the Village, Trustees
decided against going forward with the waiver of rules.
NEW BUSINESS
ANALYSIS AND AWARD OF BID Mr. Soyka reported that four bids were
FOR PARKWAY TREE TRIMMING received for parkway tree trimming.
$33,000 has been budgeted for this
purpose. Mr. Soyka recommends that the unit price bid of Robert
W. Hendricksen Co. be accepted, and that an adjustment be made to
the number of trees to be trimmed so that the budgeted amount is
not exceeded. $33,000 will trim approximately 1600 trees.
After discussion, Trustee Seidman made a motion to accept the
unit price bid of Robert W. Hendricksen Co. for a total amount
not to exceed $33,000. Trustee Swartz seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
Notices of the upcoming tree trimming will be distributed to
residents living in affected areas.
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ANALYSIS AND AWARD OF BID Mr. Soyka reported that one 1996 1/2
FOR 1/2 TON PICK UP TRUCK ton pick -up truck is to be purchased
to replace a 1988 GMC pick -up truck as
part of the regularly scheduled equipment replacement program.
Mr. Soyka recommends that the low net bid of $9,996 made by Lake
County Truck Sales be accepted.
Trustee Seidman made a motion to award the bid to Lake County
Truck Sales at a net cost not to exceed $9,996. Trustee
Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID Mr. Soyka reported that two 1996
FOR TWO 1996 ONE TON one ton 4 x 4 pick -up trucks are to
PICK -UP TRUCKS be purchased to replace two 1988 GMC
pick -up trucks as part of the
regularly scheduled equipment replacement program. Mr. Soyka
recommends that the low net bid of $23,772 made by Lake County
Truck Sales be accepted.
Trustee Seidman made a motion to award the bid to Lake County
Truck Sales at a net cost not to exceed $23,772. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman,.Swartz (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Soyka is requesting authorization
SALT UNDER STATE OF to continue purchasing salt under the
ILLINOIS JOINT PURCHASE Joint Contract at this year's unit
CONTRACT price of $27.04 per ton, F.O.B.
Village Yard. $48,000 has been
budgeted, which will purchase about 1,800 tons of salt. Up to
2,400 tons of salt may be purchased at the quoted price.
Mr. Soyka reported that the current salt storage facility can
store about 500 tons of salt, but the Village is currently
studying ways to modify the building to increase storage
capacity.
Trustee Rosenthal made a motion to authorize Mr. Soyka to
purchase salt under the State of Illinois Joint Purchase
Contract at a price of $27.04 /ton. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Soyka reported that O.S.H.A.
O.S.H.A. MANDATED TRENCH safety regulations require the Public
SHORING EQUIPMENT Works Department to, in most cases,
use shoring to prevent trench cave -in
when excavating for utilities. $30,000 has been budgeted for
this purpose. After careful research and experience with
available equipment, various components from three different
manufacturers have been selected to fulfill the need for shoring
equipment. Authorization is requested to purchase the following
safety equipment in the total amount of $14,468:
(1) Safe -T -Shore (heavy duty vertical shoring with hydraulic
cylinders) from Alternate Construction Controls, Inc. at a cost
of $4,297;
(2) G.M.E. Lightweight Shoring (aluminum panels and connectors)
from Christofano Equipment Co. at a cost of $5,627; and
(3) Comcore Shoring Package #TS65 (modular components with
roadplates) from Joseph D. Foreman Co. at a cost of $4,544.
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In addition, a trailer to transport the equipment will be
required, at an estimated cost of $4,000 - $5,000, depending on
size.
After discussion, Trustee Seidman made a motion to authorize the
purchase of shoring equipment at a cost not to exceed $14,468.
Trustee Swartz seconded the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger,
NAYS: None
ORDINANCE AMENDING
MUNICIPAL CODE RE SIZE,
HEIGHT, AND WEIGHT
LIMITATIONS FOR TRUCKS
Rosenthal, Seidman, Swartz (5)
An ordinance amending Section 96
of Chapter 22 of the Municipal Code
regarding overweight and oversize
trucks. First Reading.
Police Chief Anderson reported that the ordinance would reflect
wording similar to that found in the Illinois Vehicle Code. The
ordinance would require drivers of oversize /overweight trucks to
complete a permit application prior to using Deerfield's roads.
A fee of $25 for a single route and $35 for a round trip would be
assessed. The formalized permit system would give Deerfield the
right to deny access, and would give haulers the message that
Deerfield is not the easiest route through Lake County.
Notification of the need for a permit would be mailed to those
haulers known to use Deerfield streets.
DISCUSSION
UPCOMING AGENDA ITEMS Mr. Franz reported that Streetscape
consultants RJN, who were to make a
report at tonight's meeting, will be here at the October 16
meeting instead.
Mr. Franz also suggested that the Plan Commission Report and
Recommendations re the Comprehensive Plan be placed on the
October 16 agenda, with a Public Hearing to follow on November 6.
Board members were agreeable to the suggestion.
Mr. Franz reported that Optima is tentatively scheduled to appear
at the October 16 meeting to discuss the cornice issue. Mr. Case
noted that there have been few deviations in the plan in the last
two months, and Optima is reporting deviations on a regular
basis.
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a
motion, seconded by Trustee Heuberger, to adjourn the meeting.
The motion passed unanimously. The meeting was adjourned at 9:20
P.M.
APPROVED:
ATTEST:
Village Clerk LD
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Mayor